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Academic Office Assistant Jobs (NOW HIRING)

University of Utah

Office Assistant

Campus, IL · On-site

$11.54 - $15/hr

Yes VP Area Academic Affairs Department 00089 - English Location Campus City Salt Lake City, UT ... Help schedule rooms. * Assist in office organization, including the upkeep of faculty and student ...

Villanova University

Office Assistant

Villanova, PA · On-site

$10/hr

Office Assistant Posting Type Student Hours/week: 10+; up to 20 hours per week Eligibility ... Work Study ONLY Semester 2026-2027 Academic Year Location Garey Hall Detailed Work Schedule ...

University of Utah

Office Assistant

Campus, IL · On-site

$11.54 - $15/hr

Yes VP Area Academic Affairs Department 00089 - English Location Campus City Salt Lake City, UT ... Help schedule rooms. * Assist in office organization, including the upkeep of faculty and student ...

Chapman University

Central Office Assistant

Orange, CA · On-site

$16.90/hr

... Office Assistant Academic Year Academic Year 2026-2027 Term or Semester All Academic Year Is this Role for an Undergrad or Grad Student? Undergrad Anticipated Pay Range $16.90 Pay Range Information ...

University of New Mexico

Office Assistant

Albuquerque, NM · On-site

$15/hr

... Academic Support and Success (PASS) office is looking for individuals to assist with general office duties and customer service support. Duties include coverage at the reception desk, greeting and ...

University of New Mexico

Office Assistant

Albuquerque, NM · On-site

$16.25 - $21.25/hr

... or Coord. Academics. Duties include (but not limited to): * Provide coverage for front office ... Maintain various databases * Assist with office-filing systems * Provide direct assistance to ...

Chapman University

Central Office Assistant

Orange, CA

$16.90/hr

... Office Assistant Academic Year Academic Year 2026-2027 Term or Semester All Academic Year Is this Role for an Undergrad or Grad Student? Undergrad Anticipated Pay Range $16.90 Pay Range Information ...

University of New Mexico

Office Assistant

Albuquerque, NM · On-site

$16.25 - $21.25/hr

The College of Education and Human Sciences Pathways for Academic Support and Success (PASS) office is looking for individuals to assist with general office duties and customer service support.

company372

Student Office Assistant

Madison, WI · On-site

$16/hr

We are looking to hire a Student Office Assistant to start immediately, work through the academic year and continue into the summer and future academic years if the opportunity is mutually beneficial ...

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Academic Office Assistant information

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How much do academic office assistant jobs pay per hour?

As of Sep 7, 2026, the average hourly pay for academic office assistant in the United States is $18.58, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $20.43 per hour, depending on experience, location, and employer.

What is an academic office assistant?

Academic Office Assistants are administrative professionals who support the daily operations of academic departments or offices within educational institutions. Their duties often include managing schedules, organizing files, handling correspondence, assisting with event planning, and providing general clerical support to faculty and staff. They play a key role in ensuring the smooth functioning of academic programs by maintaining records, responding to inquiries, and helping with student services. Academic Office Assistants need strong organizational, communication, and computer skills to efficiently manage multiple tasks. Their work is essential to the effective operation of schools, colleges, or universities.

What are the key skills and qualifications needed to thrive as an academic office assistant?

To thrive as an Academic Office Assistant, you need strong organizational skills, attention to detail, and a solid understanding of office administration, often supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, student information systems, and scheduling tools is typically required. Excellent communication, multitasking, and problem-solving abilities help you manage multiple priorities and interact effectively with students, faculty, and staff. These skills ensure smooth academic operations, timely support, and efficient communication within the educational environment.

What are some common challenges academic office assistants face when balancing multiple administrative tasks?

Academic Office Assistants often manage a variety of responsibilities, such as scheduling meetings, maintaining records, and supporting faculty or student requests. Balancing these tasks can be challenging, especially during peak periods like registration or exam weeks. Effective time management and strong organizational skills are crucial for prioritizing urgent tasks while maintaining accuracy. Many offices use digital tools to streamline workflows and facilitate communication, which helps assistants manage their workload efficiently.

What is the difference between Academic Office Assistant vs Administrative Assistant?

AspectAcademic Office AssistantAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary educationHigh school diploma or equivalent; often no specialized education required
Work EnvironmentEducational institutions like colleges and universitiesVarious industries including corporate, healthcare, and government offices
Employer & Industry UsagePrimarily in education sectorWidespread across multiple sectors
Common Search & ComparisonYesYes

The main difference between an Academic Office Assistant and an Administrative Assistant lies in their work environment and industry focus. Academic Office Assistants typically work within educational institutions, supporting academic departments, while Administrative Assistants serve in a variety of industries, providing general administrative support. Both roles require similar credentials but differ in their specific job functions and industry settings.

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What are the most commonly searched types of Academic Office jobs?

The most popular types of Academic Office jobs are:

What states have the most Academic Office Assistant jobs?

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Academic Office Assistant jobs near you
Infographic showing various Academic Office Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 87% Full Time, 10% Part Time, and 2% Contract. Highlights an 89% Physical, 4% Hybrid, and 7% Remote job distribution, with an average salary of $38,637 per year, or $18.6 per hour.

Office Assistant

University of Utah

Campus, IL • On-site

$11.54 - $15/hr

Part-time

Retirement

Re-posted 8 days ago

University Of Utah rating

7.1

Company rating: 7.1 out of 10

Based on 160 frontline employees who took The Breakroom Quiz

390th of 631 rated colleges and universities

Job description

Details
Open Date 07/29/2026 Requisition Number PRN17291N Job Title Office Assistant Working Title Office Assistant (Work Study) Career Progression Track B Track Level FLSA Code Nonexempt Patient Sensitive Job Code? No Type Non Benefited Staff / Student Temporary? Yes Standard Hours per Week 19 Full Time or Part Time? Part Time Shift Day Work Schedule Summary
Hours must be worked between Monday - Friday, 8:30am-5pm. We are able to schedule in order to accommodate your classes.
Is this a work study job? Yes VP Area Academic Affairs Department 00089 - English Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range $11.54 - $15.00 Close Date 10/29/2026 Priority Review Date (Note - Posting may close at any time) Job Summary
The Office Assistant for the English Department: greets and assists visitors in person or over the telephone; assists faculty, staff, and students; manages social media engagement; and provides general office support..
Responsibilities
  • Serve at front desk as face of the department. Represent the department in a professional and welcoming manner, greet visitors, and handle requests.
  • Maintain the office space, including break areas and student lounge. Oversee office supplies and needs. Keep the kitchen and lounge areas stocked.
  • Manage department social media. Collaborate with faculty, staff, students, and College of Humanities social media facilitators to promote events, news, and highlights.
  • Assist staff and faculty in scheduling, organizing, and promoting department events.
  • Keep schedules for classes, department meetings, and events. Help schedule rooms.
  • Assist in office organization, including the upkeep of faculty and student mailboxes and department announcement spaces. Ensure daily collection and distribution of mail.
  • Answer or forward any questions related to registration, courses, faculty information, graduate admissions, advising appointments, etc.
  • Assist faculty and staff with copy and scanning needs. Oversee the maintenance of the copier and copy room.
  • Work with staff to assist in their assignments. Direct students to appropriate staff.
  • Be willing to expand this role and take on new responsibilities to include, but not to be limited to, minor accounting-related activities.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
Minimum Qualifications
High school diploma or equivalency (one year of education can be substituted for two years of related work experience) required. One year full-time customer service experience or equivalency, demonstrated human relation and effective communication skills also required.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
  • Strong writing skills
  • Ability to relay complex information to a variety of people while maintaining excellent customer service
  • Ability to work both independently and as part of a team
  • Experience with Adobe Products and Microsoft Office. Social media creation and editing a plus.
  • Creative problem-solving skills
  • Sound judgment in handling sensitive and confidential information
  • Familiarity with University of Utah policies, procedures, and systems a plus
Special Instructions Summary
This job posting is only available to University of Utah students who have been awarded a Federal Work-Study Award for the 2026-2027 academic year. Please log in to CIS and view your Financial Aid Status. If you have not received a Federal Work-Study Award, do not complete or submit this application.
Additional Information
The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at the: University of Utah NonDiscrimination page.
Online reports may be submitted at https://oeo.utah.edu

https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

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About University of Utah

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The University of Utah is the state’s flagship institution of higher education, with 18 schools and colleges, more than 100 undergraduate majors and graduate programs, and an enrollment of more than 38,000 students. It is a member of the Association of American Universities—an invitation-only, prestigious group of 71 leading research institutions. The U is advancing a new national model for higher education that delivers societal impact through education, research, health care, and community service, while making social, economic, and cultural contributions that improve lives across Utah and around the world.

Industry

Colleges, universities, and professional schools

Company size

10,000+ Employees

Headquarters location

Salt Lake City, UT, US

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