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Academic Office Assistant Jobs (NOW HIRING)

University of Utah

Office Assistant

Campus, IL · On-site

$16.25 - $21.50/hr

  • Retirement

No VP Area Academic Affairs Department 02506 - Region C Advising Location Campus City Salt Lake ... Office Assistants to greet and assist visitors in person or over the telephone and provide general ...

University of Utah

Office Assistant

Salt Lake City, UT · On-site

$16.25 - $21.25/hr

  • Retirement

No VP Area Academic Affairs Department 02506 - Region C Advising Location Campus City Salt Lake ... Office Assistants to greet and assist visitors in person or over the telephone and provide general ...

University of Utah

Office Assistant

Campus, IL

$16.25 - $21.50/hr

  • Retirement

No VP Area Academic Affairs Department 02506 - Region C Advising Location Campus City Salt Lake ... Office Assistants to greet and assist visitors in person or over the telephone and provide general ...

University of Utah

Office Assistant

Salt Lake City, UT · On-site

$16.25 - $21.25/hr

  • Retirement

No VP Area Academic Affairs Department 02506 - Region C Advising Location Campus City Salt Lake ... Office Assistants to greet and assist visitors in person or over the telephone and provide general ...

University of Utah

Office Assistant

Campus, IL · On-site

$16.25 - $21.50/hr

  • Retirement

No VP Area Academic Affairs Department 02506 - Region C Advising Location Campus City Salt Lake ... Office Assistants to greet and assist visitors in person or over the telephone and provide general ...

University of Utah

Office Assistant

Campus, IL

$16.25 - $21.50/hr

  • Retirement

No VP Area Academic Affairs Department 02506 - Region C Advising Location Campus City Salt Lake ... Office Assistants to greet and assist visitors in person or over the telephone and provide general ...

Orlando Health

Front Office Assistant

Lake Mary, FL · On-site

$13.75 - $18.25/hr

Front Office Assistant The front office assistant provides support with the daily activities for ... Manager, Academic Program Manager, Academic Nurse Manager and/or Practice Site Supervisor.

University of Utah

Office Assistant

Campus, IL · On-site

$16.25 - $21.50/hr

  • Retirement

No VP Area Academic Affairs Department 02506 - Region C Advising Location Campus City Salt Lake ... Office Assistants to greet and assist visitors in person or over the telephone and provide general ...

University of New Mexico

Office Assistant

Albuquerque, NM · On-site

$16.50/hr

Student Intermediate Level Requisition ID req37452 Working Title Office Assistant Pay $16.50 Hourly ... Academic Progress guidelines For the Fall 2026 semester, we are needing days and hours worked from ...

University of Utah

Office Assistant

Campus, IL

$11.54 - $15/hr

  • Retirement

Yes VP Area Academic Affairs Department 00089 - English Location Campus City Salt Lake City, UT ... Help schedule rooms. * Assist in office organization, including the upkeep of faculty and student ...

University of Utah

Office Assistant

Campus, IL · On-site

$11.54 - $15/hr

  • Retirement

Yes VP Area Academic Affairs Department 00089 - English Location Campus City Salt Lake City, UT ... Help schedule rooms. * Assist in office organization, including the upkeep of faculty and student ...

University of Utah

Office Assistant

Salt Lake City, UT · On-site

$11.54 - $15/hr

  • Retirement

Yes VP Area Academic Affairs Department 00089 - English Location Campus City Salt Lake City, UT ... Help schedule rooms. * Assist in office organization, including the upkeep of faculty and student ...

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Academic Office Assistant information

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How much do academic office assistant jobs pay per hour?

As of Aug 16, 2026, the average hourly pay for academic office assistant in the United States is $18.58, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $20.43 per hour, depending on experience, location, and employer.

What are some common challenges academic office assistants face when balancing multiple administrative tasks?

Academic Office Assistants often manage a variety of responsibilities, such as scheduling meetings, maintaining records, and supporting faculty or student requests. Balancing these tasks can be challenging, especially during peak periods like registration or exam weeks. Effective time management and strong organizational skills are crucial for prioritizing urgent tasks while maintaining accuracy. Many offices use digital tools to streamline workflows and facilitate communication, which helps assistants manage their workload efficiently.

What is an academic office assistant?

Academic Office Assistants are administrative professionals who support the daily operations of academic departments or offices within educational institutions. Their duties often include managing schedules, organizing files, handling correspondence, assisting with event planning, and providing general clerical support to faculty and staff. They play a key role in ensuring the smooth functioning of academic programs by maintaining records, responding to inquiries, and helping with student services. Academic Office Assistants need strong organizational, communication, and computer skills to efficiently manage multiple tasks. Their work is essential to the effective operation of schools, colleges, or universities.

What is the difference between Academic Office Assistant vs Administrative Assistant?

AspectAcademic Office AssistantAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary educationHigh school diploma or equivalent; often no specialized education required
Work EnvironmentEducational institutions like colleges and universitiesVarious industries including corporate, healthcare, and government offices
Employer & Industry UsagePrimarily in education sectorWidespread across multiple sectors
Common Search & ComparisonYesYes

The main difference between an Academic Office Assistant and an Administrative Assistant lies in their work environment and industry focus. Academic Office Assistants typically work within educational institutions, supporting academic departments, while Administrative Assistants serve in a variety of industries, providing general administrative support. Both roles require similar credentials but differ in their specific job functions and industry settings.

What are the key skills and qualifications needed to thrive as an academic office assistant?

To thrive as an Academic Office Assistant, you need strong organizational skills, attention to detail, and a solid understanding of office administration, often supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, student information systems, and scheduling tools is typically required. Excellent communication, multitasking, and problem-solving abilities help you manage multiple priorities and interact effectively with students, faculty, and staff. These skills ensure smooth academic operations, timely support, and efficient communication within the educational environment.
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What are the most commonly searched types of Academic Office jobs?

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Academic Office Assistant jobs near you
Infographic showing various Academic Office Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 85% Full Time, 10% Part Time, 1% Temporary, and 3% Contract. Highlights an 89% Physical, 5% Hybrid, and 6% Remote job distribution, with an average salary of $38,637 per year, or $18.6 per hour.

Office Assistant

University of Utah

Campus, IL • On-site

$16.25 - $21.50/hr

Part-time

Retirement

Re-posted 16 days ago

University Of Utah rating

7.2

Company rating: 7.2 out of 10

Based on 159 frontline employees who took The Breakroom Quiz

385th of 618 rated colleges and universities

Job description

Details
Open Date 08/11/2026 Requisition Number PRN17346N Job Title Office Assistant Working Title UU Student Office Assistant Career Progression Track B Track Level FLSA Code Nonexempt Patient Sensitive Job Code? No Type Non Benefited Staff / Student Temporary? No Standard Hours per Week 12-20 Full Time or Part Time? Part Time Shift Day Work Schedule Summary
Shifts will be primarily M-F between 8:00a - 5:00p, with an occassional evening or weekend shift with advance notice.
Is this a work study job? No VP Area Academic Affairs Department 02506 - Region C Advising Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range 15.00 Close Date 11/11/2026 Priority Review Date (Note - Posting may close at any time) Job Summary
THIS IS A PART-TIME, NON-BENEFITED POSITION OPEN TO MATRICULATED, FULL-TIME UNIVERSITY OF UTAH STUDENTS.
Undergraduate Studies is committed to creating opportunities to create meaningful impacts through transformative undergraduate experiences. To assist undergraduate students in building professional skills and knowledge, we are hiring part-time Student Office Assistants to greet and assist visitors in person or over the telephone and provide general office support to academic advising and career coaching offices. We are looking forward to working with people who have the following personal attributes: initiative, maturity, approachability, dependability, flexibility, friendliness, ability to work well with others and strong communication skills.
Responsibilities
  • Receives, greets and directs visitors to appropriate person or office.
  • Answers telephones, providing assistance and directing students and guests to the correct person or office.
  • Available to work in person a minimum of 12 and a maximum of 20 in-person hours per week.
  • Ability to keep confidential information.
  • Helps students to schedule appointments and arranges for meetings, as needed. Direct students to appropriate resources.
  • Work closely with and assist academic advisors or career coaches in their assignments.
  • Assists with general office needs, including word processing, data entry and internet searches.
  • Report any issues within the departmental space; arranges for service calls as needed.
  • Be willing to expand this role and take on new responsibilities as needed.
Minimum Qualifications Preferences
  • A current University of Utah undergraduate student with familiarity with University of Utah policies, procedures and systems.
  • Strong work ethic, with excellent writing and creative problems-solving skills.
  • Be able to relay complex information to a variety of people while maintaining excellent customer service.
  • Sound judgment in handling sensitive and confidential student information.
  • Able to work both independently and part of a team and able to maintain positive and collaborative working relationships with colleagues at all levels of the University.
  • Experience with Microsoft Office.
Special Instructions Summary Additional Information
The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at the: University of Utah NonDiscrimination page.
Online reports may be submitted at https://oeo.utah.edu

https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

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About University of Utah

Sourced by ZipRecruiter

The University of Utah is the state’s flagship institution of higher education, with 18 schools and colleges, more than 100 undergraduate majors and graduate programs, and an enrollment of more than 38,000 students. It is a member of the Association of American Universities—an invitation-only, prestigious group of 71 leading research institutions. The U is advancing a new national model for higher education that delivers societal impact through education, research, health care, and community service, while making social, economic, and cultural contributions that improve lives across Utah and around the world.

Industry

Colleges, universities, and professional schools

Company size

10,000+ Employees

Headquarters location

Salt Lake City, UT, US

Year founded

1850

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