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Academic Office Assistant Jobs (NOW HIRING)

University of Utah

Office Assistant

Salt Lake City, UT · On-site

$15/hr

  • Retirement

No VP Area Academic Affairs Department 02506 - Region C Advising Location Campus City Salt Lake ... Office Assistants to greet and assist visitors in person or over the telephone and provide general ...

University of Utah

Office Assistant

Campus, IL

$16.25 - $21.50/hr

  • Retirement

No VP Area Academic Affairs Department 02506 - Region C Advising Location Campus City Salt Lake ... Office Assistants to greet and assist visitors in person or over the telephone and provide general ...

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How much do academic office assistant jobs pay per hour?

As of Aug 16, 2026, the average hourly pay for academic office assistant in the United States is $18.58, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $20.43 per hour, depending on experience, location, and employer.

What are some common challenges academic office assistants face when balancing multiple administrative tasks?

Academic Office Assistants often manage a variety of responsibilities, such as scheduling meetings, maintaining records, and supporting faculty or student requests. Balancing these tasks can be challenging, especially during peak periods like registration or exam weeks. Effective time management and strong organizational skills are crucial for prioritizing urgent tasks while maintaining accuracy. Many offices use digital tools to streamline workflows and facilitate communication, which helps assistants manage their workload efficiently.

What is an academic office assistant?

Academic Office Assistants are administrative professionals who support the daily operations of academic departments or offices within educational institutions. Their duties often include managing schedules, organizing files, handling correspondence, assisting with event planning, and providing general clerical support to faculty and staff. They play a key role in ensuring the smooth functioning of academic programs by maintaining records, responding to inquiries, and helping with student services. Academic Office Assistants need strong organizational, communication, and computer skills to efficiently manage multiple tasks. Their work is essential to the effective operation of schools, colleges, or universities.

What is the difference between Academic Office Assistant vs Administrative Assistant?

AspectAcademic Office AssistantAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary educationHigh school diploma or equivalent; often no specialized education required
Work EnvironmentEducational institutions like colleges and universitiesVarious industries including corporate, healthcare, and government offices
Employer & Industry UsagePrimarily in education sectorWidespread across multiple sectors
Common Search & ComparisonYesYes

The main difference between an Academic Office Assistant and an Administrative Assistant lies in their work environment and industry focus. Academic Office Assistants typically work within educational institutions, supporting academic departments, while Administrative Assistants serve in a variety of industries, providing general administrative support. Both roles require similar credentials but differ in their specific job functions and industry settings.

What are the key skills and qualifications needed to thrive as an academic office assistant?

To thrive as an Academic Office Assistant, you need strong organizational skills, attention to detail, and a solid understanding of office administration, often supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, student information systems, and scheduling tools is typically required. Excellent communication, multitasking, and problem-solving abilities help you manage multiple priorities and interact effectively with students, faculty, and staff. These skills ensure smooth academic operations, timely support, and efficient communication within the educational environment.
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Academic Office Assistant jobs near you
Infographic showing various Academic Office Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 85% Full Time, 10% Part Time, 1% Temporary, and 3% Contract. Highlights an 89% Physical, 5% Hybrid, and 6% Remote job distribution, with an average salary of $38,637 per year, or $18.6 per hour.

District Curriculum & Academic Office Associate

Iowa Valley Community College District

Iowa Falls, IA • On-site

$12.86 - $17.15/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 11 days ago

Job description

Job Title: District Curriculum and Office Associate
Department: Academics
Reports To: Assistant Vice President of Academic Affairs
Job Classification: Non-Exempt
Location: Ellsworth Community College, Iowa Falls, IA
Summary: The purpose of this position is to provide essential administrative support to the academic office. Responsible for maintaining the District's curriculum management system and assisting district faculty and administration with completing the curriculum process, including accurate data entry and reporting. Responsible for ensuring accurate data entry between the curriculum management system, the student information system, and the state-wide curriculum system. Responsible for coordinating the district's student course evaluation process. Responsible for collecting, organizing, and maintaining instructor-related academic documentation for both full-time and adjunct faculty. The position serves as a key point of contact for the Academic Affairs office, delivering responsive customer service and supporting the day-to-day operations and functions of the academic office.
Job Responsibilities:
  • CURRICULUM SYSTEM SUPPORT - Maintains and updates the district's curriculum management system with accuracy and completeness, assists with curriculum workflow processes, such as tracking submissions, approvals, and revisions, and supports faculty and academic leadership in navigating the curriculum systems and processes.
  • ACADEMIC OFFICE SUPPORT - Provides administrative and operational support to academic leadership by coordinating processes, managing documentation, and assisting with day-to-day needs. Collects, maintains, and organizes instructor-related academic records for full-time and adjunct faculty, including contracts, load sheets, credentials, compliance documents, etc. Performs specialized academic office support work, which requires the exercise of independent judgment, confidentiality, the application of technical skills, and a knowledge of detailed or specialized activities related to the academic office.
  • OFFICE OPERATIONS - Support all aspects of ECC academic office operations. Serves as a primary point of contact for the academic office, responding to inquiries from faculty, staff, students, and other stakeholders, assisting with a wide range of academic, administrative, and operational needs. Provides professional customer service, resolving issues or directing inquiries appropriately.
  • STUDENT EVALUATIONS - Coordinates and manages the administration of the student evaluation process across the District, including compilation and distribution of reports.

Education and Experience: Completion of HS or equivalent required. Associate's degree preferred. Previous office support experience preferred.
Abilities: Knowledge of and ability to use good phone etiquette. Proficient at using the telephone system, messaging and general switchboard operations. Ability to handle moderately to highly confidential matters and materials with discretion. Ability to communicate effectively orally and in writing. Ability to provide exceptional customer service skills. Knowledge of IVCCD processes and procedures, and the ability to comply. Ability to multi-tasks efficiently and in a timely manner. Ability to exercise good judgment and use critical thinking skills. Ability to work in an environment of shifting priorities and frequent interruptions. Knowledge of computer software programs to include: Word, Excel, PowerPoint and Publisher. Knowledge of and ability to work in computer systems designed for department work. Knowledge of office machines, such as copiers, printers and fax machines.
Base Wage: $12.86 - $17.15 per hour - actual salary will be based on experience and education.
Benefit Information: This position offers a full benefit package including health, dental, vision, life insurance, long-term disability, retirement plan, vacation, sick and staff development opportunities.
Note: Must be legally eligible to work in the United States without employer sponsorship.
Iowa Valley Community College District does not discriminate in its programs, activities, or employment on the basis of race, color, national origin, sex, disability, age, sexual orientation, gender identity, creed, religion, actual or potential family, parental or marital status, or other protected classes. If you have questions or complaints related to compliance with this policy, please contact the District Equity Coordinator, 3702 S. Center Street, Marshalltown, IA 50158, 641-844-5523, Equity@iavalley.edu.

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