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Academic Office Assistant Jobs (NOW HIRING)

University of Utah

Office Assistant

Campus, IL · On-site

$16.25 - $21.50/hr

No VP Area Academic Affairs Department 02506 - Region C Advising Location Campus City Salt Lake ... Office Assistants to greet and assist visitors in person or over the telephone and provide general ...

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How much do academic office assistant jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for academic office assistant in the United States is $18.58, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $20.43 per hour, depending on experience, location, and employer.

What is an academic office assistant?

Academic Office Assistants are administrative professionals who support the daily operations of academic departments or offices within educational institutions. Their duties often include managing schedules, organizing files, handling correspondence, assisting with event planning, and providing general clerical support to faculty and staff. They play a key role in ensuring the smooth functioning of academic programs by maintaining records, responding to inquiries, and helping with student services. Academic Office Assistants need strong organizational, communication, and computer skills to efficiently manage multiple tasks. Their work is essential to the effective operation of schools, colleges, or universities.

What are the key skills and qualifications needed to thrive as an academic office assistant?

To thrive as an Academic Office Assistant, you need strong organizational skills, attention to detail, and a solid understanding of office administration, often supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, student information systems, and scheduling tools is typically required. Excellent communication, multitasking, and problem-solving abilities help you manage multiple priorities and interact effectively with students, faculty, and staff. These skills ensure smooth academic operations, timely support, and efficient communication within the educational environment.

What are some common challenges academic office assistants face when balancing multiple administrative tasks?

Academic Office Assistants often manage a variety of responsibilities, such as scheduling meetings, maintaining records, and supporting faculty or student requests. Balancing these tasks can be challenging, especially during peak periods like registration or exam weeks. Effective time management and strong organizational skills are crucial for prioritizing urgent tasks while maintaining accuracy. Many offices use digital tools to streamline workflows and facilitate communication, which helps assistants manage their workload efficiently.

What is the difference between Academic Office Assistant vs Administrative Assistant?

AspectAcademic Office AssistantAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary educationHigh school diploma or equivalent; often no specialized education required
Work EnvironmentEducational institutions like colleges and universitiesVarious industries including corporate, healthcare, and government offices
Employer & Industry UsagePrimarily in education sectorWidespread across multiple sectors
Common Search & ComparisonYesYes

The main difference between an Academic Office Assistant and an Administrative Assistant lies in their work environment and industry focus. Academic Office Assistants typically work within educational institutions, supporting academic departments, while Administrative Assistants serve in a variety of industries, providing general administrative support. Both roles require similar credentials but differ in their specific job functions and industry settings.

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Academic Office Assistant jobs near you
Infographic showing various Academic Office Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 87% Full Time, 10% Part Time, and 2% Contract. Highlights an 89% Physical, 4% Hybrid, and 7% Remote job distribution, with an average salary of $38,637 per year, or $18.6 per hour.

Registrar and Academic Coordinator

The Forman Schools, Inc

Litchfield, CT • On-site

Contractor

Posted 2 days ago

New

Job description

Description:

Registrar & Academic Coordinator

Reports To: Director of Studies for Cognition & Learning Science and Director of Studies for Curriculum & Global Programs

12-month position


Position Overview

As Forman School approaches its centennial celebration and opens the doors to its new Cognition and Learning Building and Diagnostic Center, there has never been a better time to join a visionary team of leaders and educators, taking the science of learning and the strengths of neurodiverse learners to the next level.

Forman School seeks a highly organized and passionate colleague who will serve as the Registrar and Academic Coordinator. The Registrar & Academic Coordinator serves as a key point of contact for teachers, students, and families, providing consistent communication and office support throughout the year. The Registrar & Academic Coordinator also oversees and coordinates all aspects of student records, creates and troubleshoots the school's master schedule, and works closely with the Directors of Studies and other Academic Office colleagues to assist with scheduling, communication, and day-to-day administrative needs that help the department run smoothly. 


Forman’s Mission, Promise, and Core Values

Forman School is an independent, coeducational, college preparatory school for boarding and day students with identified learning differences. Forman develops the whole student, based on each individual’s learning profile, so that all graduates become educated, confident self-advocates throughout life.

Forman is committed to sustaining an inclusive environment that fosters a deeper understanding of differences in race, gender, sexual orientation, age, ethnicity, religion, socioeconomic status, geographical origin, physical ability, and family structure.

We believe society is bettered when we learn from and embrace those with different experiences and perspectives from our own. Our community values truth, respect, and kindness.


Key Responsibilities

  • Serve as the main point of contact for the Academic Office
  • Maintain well-organized physical and digital filing systems for student records and departmental materials
  • Evaluate transfer credits for incoming students and track each student’s progression toward meeting graduation requirements
  • Create and troubleshoot the master schedule within Blackbaud
  • Along with other members of the Academic Office, assist students with course signups and schedule changes
  • Support with the generation of Academic and Effort Honor Rolls at the end of each trimester
  • Assist with the preparation and administration of annual Academic Office processes, including course evaluations, Academic and Commencement awards, conference scheduling, colleague summer reading, and Winterim
  • Coordinate interview schedules for prospective teaching colleagues
  • Collect, organize, and track required teaching colleague documentation throughout the school year
  • Assist with logistics for all projects and events on behalf of the Academic Office
  • Monitor office supplies, place orders as needed, and reconcile departmental purchases
  • Coordinate conference room scheduling, maintain the school-wide calendar, and prepare colleague meeting minutes
  • Serve as a representative for Working Papers and manage associated documentation
  • Compile and design the yearly Curriculum Guide


Requirements:

Educational and Experiential Background and Credentials

Required: 

  • Experience creating master schedules in Blackbaud or a similar database
  • Must be proficient in Google Suite and Adobe Acrobat
  • Knowledge of office procedures and general equipment
  • Strong verbal and written communication skills
  • Ability to independently schedule and prioritize work
  • Technologically savvy with the ability to learn new software when needed to support the needs of the Academic Office
  • Document management and file maintenance skills
  • Strong attention to detail

Preferred:

  • Associate’s Degree 
  • Minimum four years of relevant work experience in a high school setting
  • Experience with Canva

Other Expectations

Colleagues are expected to demonstrate respect for diversity of identities and experiences, an orientation toward equity and inclusion, and cultural competency in all aspects of school life.