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Staff Accountant – Disbursements

Pay:$26.44/hour

Schedule: Monday–Friday | 8:00 AM – 5:00 PM

Employment Type: Temp to Full-Time

Location: Mineral Wells, TX

Position Summary

The City of Mineral Wells is seeking a Staff Accountant – Disbursements to support the Finance Department by overseeing accounts payable operations, procurement card (P-Card) administration, vendor management, and disbursement activities. This position plays a key role in maintaining the accuracy and integrity of the City's financial operations while ensuring compliance with City policies, accounting standards, and internal controls.

The ideal candidate has a strong background in Accounts Payable, vendor maintenance, procurement card administration, reconciliations, and financial reporting. This is an excellent opportunity for an accounting professional who thrives in a collaborative environment and enjoys managing high-volume financial transactions with accuracy and attention to detail.

Key Responsibilities

• Process vendor invoices and payment requests in accordance with City policies and established procedures.
• Review invoices for accuracy, approvals, account coding, and compliance with procurement requirements.
• Prepare weekly check runs, ACH payments, and wire transfers.
• Reconcile Accounts Payable records and resolve discrepancies in a timely manner.
• Coordinate vendor onboarding, W-9 collection, vendor maintenance, and annual 1099 reporting.
• Administer the City's Procurement Card (P-Card) program, including card issuance, user compliance, audits, and transaction reconciliation.
• Review procurement card statements for policy compliance and proper documentation.
• Record procurement card transactions within the general ledger.
• Manage centralized purchasing accounts, including fuel, Amazon, and other City-wide purchasing programs.
• Reconcile centralized purchasing accounts and ensure accurate departmental allocations.
• Prepare journal entries and reconcile general ledger accounts related to disbursement activities.
• Assist with month-end and year-end closing activities by providing reconciliations, schedules, and supporting documentation.
• Collaborate with internal departments and vendors to resolve payment issues and improve financial processes.
• Maintain accurate financial records while ensuring compliance with GAAP, GASB, City policies, and internal controls.
• Support process improvement initiatives and assist with other Finance Department projects as needed.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• Minimum of two years of professional accounting or Accounts Payable experience.
• Experience managing high-volume Accounts Payable processes.
• Experience administering Procurement Card (P-Card) programs strongly preferred.
• Experience with vendor onboarding, vendor maintenance, and 1099 reporting.
• Strong understanding of accounting principles, reconciliations, and financial reporting.
• Experience working with ERP or accounting software (Incode/Tyler experience is a plus).
• Advanced Microsoft Excel skills, including reconciliations and financial analysis.
• Strong attention to detail, organizational skills, and ability to meet deadlines.
• Excellent communication and customer service skills.

Ideal Candidate

We're looking for a detail-oriented accounting professional who:

• Has strong Accounts Payable and vendor management experience.
• Understands procurement card administration and financial compliance.
• Can manage multiple priorities while maintaining a high level of accuracy.
• Is proactive in identifying and resolving discrepancies.
• Communicates effectively with vendors and internal departments.
• Takes ownership of their work and contributes to continuous process improvement.
• Thrives in a collaborative, fast-paced municipal finance environment.

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