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Position: Office Systems Coordinator
Location: Washington Blvd, Main Office
Hours: 40 hours - Monday through Friday (Scheduled determined by supervisor)
Starting Salary Range: $18.00 -24.00/HR.
JOB SUMMARY
The Office Systems Coordinator provides administrative support to the President/CEO, Executive Team, and the Office Systems Manager.
JOB DUTIES
This position requires a regular onsite presence to support daily operations and organizational needs. The successful candidate must work from the assigned office location and is not eligible for a remote work arrangement.
• Leads daily mail pick-up, sorting, dating, and distributing incoming mail.
• Completes daily data entry of all incoming checks, cash, etc. into the check log database.
• Completes daily stamping of outgoing mail and accurately charging postage to appropriate programs.
• Complete all Purchase Requisitions for agency pooling contracts as well as Office Systems and Executive Management.
• Provides internal program support agency wide for Office Systems Programs.
• Assists with the implementation of the organization's tracking system.
• Welcomes and prioritizes visitors and other communication within the facility.
• Supports outreach and engagement within and outside the facility.
• Provides historical reference by developing and utilizing filing and retrieval systems, recording meeting discussions.
• Coordinates Executive Management's appointment schedules by planning and scheduling meetings, conferences, teleconferences, and travel.
• Manages correspondence by reviewing, routing, drafting letters, and initiating communications.
• Initiates purchases and maintains office supplies for Executive Management.
• Performs other duties as assigned by Executive Management.
• Provides general support equally to the President/CEO, VP of Administration, VP of Development Fund, VP or Community Service and the Office Systems Manager.
• Upholds and demonstrate Brightpoint Values in all professional activities.
SKILLS AND QUALIFICATIONS
• Associates degree in the area of business management, business administration, communications, or a related field. Appropriate combination of certificate programs or experience may be substituted in lieu of this requirement.
• At least two (2) years of administrative support experience, preferably in the not-for-profit sector. Five (5) years of administrative support experience preferred.
• Strong interpersonal and oral and written communication skills.
• Proficient in MS Word, Excel, Outlook, Power Point.
• Ability to type 35 WPM.
• Ability to manage multiple projects at once.
• When driving for Brightpoint, the employee must have a valid Indiana driver's license and must maintain minimum liability limits of $100,000/$300,000 on auto insurance.
DATES FOR INTERNAL POSTING: FROM August 11 - until filled.
DATES FOR EXTERNAL POSTING: FROM August 11 - until filled.
APPROXIMATE DATE FOR POSITION TO BEGIN: Immediately
APPLICATIONS ACCEPTED VIA THE INTERNET AT www.mybrightpoint.org