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Founded in 1971, Earthjustice is the premier nonprofit environmental law organization, taking on the biggest, most precedent-setting cases across the country. Partnering with thousands of groups, supporters, individuals, and communities, Earthjustice uses the power of the law to protect people’s health, preserve places and wildlife, advance clean energy, and combat climate change. Headquartered in San Francisco, Earthjustice is a 501(c)(3) charitable organization that maintains offices nationwide and has a distinguished record of achieving significant, lasting environmental protections through litigation and advocacy. 

Earthjustice Action is a separate 501(c)(4) social welfare organization founded to defend and strengthen bedrock environmental laws and ensure they remain intact and enforceable. Earthjustice Action helps build power to advance environmental, health, climate, and justice goals through federal and state policy advocacy, expanded policy communications, and civic engagement.  

The Policy and Legislation Operations Senior Manager provides hands-on administrative, operational, finance, and compliance support for the Policy and Legislation (PAL) team and its work on behalf of Earthjustice and Earthjustice Action. This role helps keep day-to-day systems, processes, records, and reporting on track so program staff can advance program and state policy priorities clearly, accurately, and in alignment with organizational guidance.  

This is a detail-oriented, service-focused role for someone who enjoys managing moving pieces, building practical tools, and helping colleagues navigate complex requirements. For both Earthjustice and Earthjustice Action, the Senior Manager supports Lobby Disclosure Act reporting, lobbying and advocacy operations, timekeeping oversight, contracts, invoices, document retention, and staff training. The role also supports PAL leadership in developing team metrics, tracking systems, and reporting tools that help elevate program successes, identify where additional support is needed, and strengthen overall program effectiveness. This is a supervisory role and is best suited for someone who is eager to own details, follow through consistently, and make complex operations easier for others to manage in an ever-changing political landscape.  

This role is expected to work a full-time (37.5 hours/week) schedule and will work hybrid from the DC office with a minimum of two days a week in the office.   

Essential Duties and Responsibilities

Administrative Operations and Program Support (35%)

• Lead and oversee day-to-day administrative and operational support for fast-paced Policy and Legislation (PAL) team (25-30 staff), ensuring strong coordination, consistency, and service delivery across functions.
• Serve as PAL’s primary operations liaison with Finance, owning alignment on budgets, expense tracking, invoices, coding, vendor processes, and internal approvals across affiliated entities; identify and resolve discrepancies and improve processes over time.
• Design and manage systems to support rapid-response work, including tracking deadlines, assignments, approvals, and follow-up items with a high degree of accuracy and accountability. 
• Develop, standardize, and continuously improve tools, trackers, templates, and shared resources to strengthen staff compliance with internal processes and enable efficient, high-quality work. 
• Oversee timekeeping and related review processes, ensuring accuracy, timeliness, and consistency through clear guidance, quality control, and coordination with supervisors. 

Lobbying, Advocacy, and Compliance Operations (30%) 

• Manage federal lobbying reporting under the Lobbying Disclosure Act for Earthjustice and Earthjustice Action, including timely collection of staff inputs, accurate reporting of lobbying activities, and maintenance of records documenting lobbying hours and expenses. 
• Support growing state-level lobbying reporting and advocacy operations needs by collaborating with staff, Finance, and the Office of General Counsel (OGC) to ensure accurate and timely jurisdiction-specific filings, documentation, and compliance workflows.  
• Work with General Counsel’s office to support staff following federal congressional lobbying rules, IRS lobbying and advocacy guidance, and approved internal procedures for lobbying, advocacy, timekeeping, documentation, and financial coding.  
• Work with General Counsel’s office to maintain clear guidance, calendars, and records that help staff understand and follow applicable lobbying and advocacy requirements.  
• Track compliance deadlines and process steps, elevating complex questions to PAL leadership, Finance, and OGC as appropriate.

Departmental Planning, Metrics, and Program Improvement (20%) 

• Serve the PAL leadership team as the team’s operational lead, helping set agendas, prepare materials, capture notes, and track action items to support follow-through and departmental communications.  
• Support the VP of Policy and Legislation and departmental leadership in developing practical planning tools, team metrics, and tracking systems that improve visibility into PAL’s work and impact across affiliated organizations.  
• Support planning processes that help different internal stakeholders share relevant information, identify opportunities for alignment, and, where possible, work toward a cohesive vision . 
• Maintain trackers, reports, or other tools that help leadership elevate program successes, monitor progress against priorities, and identify where additional resources may be needed.  
• Identify recurring operational challenges or information gaps and help develop practical improvements that make the team more effective. 

Supervision, Training, and Information Management (15%) 

• Supervise and develop the Executive Assistant/PAL Associate, setting clear priorities, ensuring high-quality output, and supporting ongoing training, performance management, and professional growth.  
• Train and support staff and supervisors on approved administrative processes, tools, financial coding, timekeeping expectations, documentation practices, and multi-entity-related guidance, ensuring consistent understanding and application.  
• Maintain shared PAL-related operational resources, including document management systems, retention practices, and information governance, translating organizational guidance into clear, accessible, and actionable tools and materials for staff.   

Qualifications

• Exceptional organizational rigor, precision, and attention to detail, with the ability to design and manage complex workflows, approvals, records, and deadlines in a fast-paced environment.  
• Strong operational judgment and ownership, with the ability to anticipate needs, identify systemic gaps, resolve issues, and escalate strategically when appropriate.   
• Demonstrated ability to operate effectively in a complex, multi-entity environment, ensuring consistent application of entity-specific guidance across administrative, financial, timekeeping, documentation, and compliance workflows. 
• Clear, practical, and influential communications skills, including the ability to translate complex requirements into scalable, user-friendly tools, guidance, and processes.  
• Advanced project and program coordination skills, including driving action tracking, shaping agendas and documentation, maintaining planning systems, and aligning diverse stakeholders toward shared outcomes.  
• High degree of professionalism, discretion, and service orientation, with experience supporting and advising senior leaders and building trust across functions and levels. 
• Proven commitment to fostering a diverse, equitable, and inclusive work environment and leading collaboration across identities, roles, and perspectives.  

Leadership Competencies 

• Strategic Orientation: Connects day-to-day operations to broader organizational priorities; identifies opportunities to improve systems, scalability, and effectiveness.  
• Operational Excellence: Builds, standardizes, and continuously improves processes that enhance efficiency, clarity, and compliance across teams and entities.  
• Decision-Making & Accountability: Exercises sound judgment in complex situations, takes ownership of outcomes, and drives decisions forward with appropriate stakeholder input.  
• Influence & Stakeholder Management: Builds strong, trust-based relationships across functions; effectively aligns diverse stakeholders and navigates competing priorities.  
• People & Team Enablement: Supports colleagues and partners through clear expectations, accessible tools, and a collaborative, solutions-oriented approach (with or without formal management responsibility).  
• Change Leadership: Leads through ambiguity and change by communicating clearly, maintaining momentum, and helping others adapt to new processes or priorities.  
• Equity-Centered Leadership: Models inclusive practices, advances equitable outcomes in operations and decision-making, and fosters a respectful, collaborative work environment. 

PLEASE NOTE: 

The statements herein are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required for personnel so classified. 

Education and Experience 

• Bachelor’s degree or equivalent professional experience required.  
• At least 7 years of relevant experience in operations, administration, finance support, compliance support, and project coordination.  
• Experience supporting complex finance operations, including budget tracking, invoices, reimbursements, expense coding, accounts payable coordination, and cross-organizational financial processes. 
• Experience working in a nonprofit, advocacy, legal, lobbying, government affairs, political, or similarly regulated environment. 
• Working knowledge of lobbying, advocacy, or nonprofit compliance operations required; experience with the Lobbying Disclosure Act, federal congressional lobbying rules, IRS lobbying and advocacy guidance, or state lobbying reporting strongly preferred. 
• Experience working in a multi-entity, affiliate, fiscally sponsored, chapter-based, or similarly complex organizational structure preferred. 
• Experience creating or maintaining operational tools, trackers, templates, training materials, guidance documents, or staff-facing resources preferred. 
• Supervisory experience or experience coordinating the work of administrative or operations staff preferred. 

SALARY AND BENEFITS: 

We offer a competitive salary and excellent, comprehensive benefits. We also offer a casual and congenial work environment.

Salaries at Earthjustice are determined by working location and are commensurate with the experience required.  

The annual salary for candidates in Washington, D.C: $150,600 - $167,300  

TO APPLY:

Interested candidates should submit the following materials via Jobvite. Incomplete applications will not be considered. Applications will be reviewed on a rolling basis until the position is filled.

• Resume
• Cover letter 

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT: 

Earthjustice is driven by a passion for justice, partnership, and excellence. Our core values lead us to seek a broad range of perspectives and backgrounds to achieve our mission and to maintain an inclusive environment where all staff are valued and respected.  As an equal opportunity employer, we are committed to employment practices that ensure that employees and applicants for employment are provided with equal opportunities without regard to race, color, national origin, ancestry, sex, age, religion, physical or mental disability, medical condition, veteran status, marital status, pregnancy, sexual orientation, gender identity, gender expression, genetic information or any other factor that is not related to the position. 

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