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Wedding Event Assistant Jobs (NOW HIRING)

The Bond Group Llc

Event Assistant

Hartford, CT · On-site

$17 - $20/hr

Coordinate and assist in the execution of high-end events and weddings * Set-up/ decor of events * Correspondences with potential clients * Research and identify successful events opportunities

The Bond Group Llc

Event Assistant

Hartford, CT · On-site

$17 - $20/hr

Coordinate and assist in the execution of high-end events and weddings * Set-up/ decor of events * Correspondences with potential clients * Research and identify successful events opportunities

SPRINGS EVENTS LLC

Wedding DJ

Houston, TX · On-site

$35/hr

The Springs is one of the largest Wedding/Event Venue companies in Texas. The ideal candidates will ... assist & ensure your success as a professional DJ * Travel stipends paid per Event * Extremely ...

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Wedding Event Assistant information

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How much do wedding event assistant jobs pay per hour?

As of Aug 17, 2026, the average hourly pay for wedding event assistant in the United States is $20.60, according to ZipRecruiter salary data. Most workers in this role earn between $16.59 and $23.56 per hour, depending on experience, location, and employer.

What is a wedding event assistant?

Wedding Event Assistants are professionals who support wedding planners and coordinators in making sure all aspects of a wedding run smoothly. Their tasks may include setting up decorations, managing vendor arrivals, assisting guests, handling unforeseen issues, and ensuring the timeline is followed. They work closely with the couple and other event staff to help create a seamless and enjoyable wedding experience. Their goal is to alleviate stress for the couple and ensure that the event unfolds according to plan.

What are the key skills and qualifications needed to thrive as a wedding event assistant?

To thrive as a Wedding Event Assistant, you need strong organizational abilities, attention to detail, and experience in event planning or hospitality. Familiarity with event management software, vendor coordination systems, and basic office tools is typically required. Outstanding communication, problem-solving skills, and the ability to stay calm under pressure help you excel in fast-paced, client-focused environments. These skills ensure smooth event execution, client satisfaction, and the ability to manage unexpected challenges on the wedding day.

What are some typical challenges a wedding event assistant might face on the day of the event, and how can they be managed?

Wedding Event Assistants often encounter last-minute changes, such as timeline adjustments, vendor delays, or unexpected guest requests. Effective communication and adaptability are key to managing these challenges. Proactively coordinating with vendors, keeping a detailed event timeline, and staying calm under pressure help ensure that any issues are quickly resolved without disrupting the event. Building strong relationships with venue staff and anticipating potential problems can also make managing the day smoother and more enjoyable.

What does a wedding event assistant do?

A wedding event assistant helps coordinate and manage various aspects of a wedding, including setting up venues, assisting vendors, greeting guests, and ensuring the event runs smoothly. They often work under the supervision of event planners and may need good organizational skills and the ability to handle physical tasks quickly. The role typically involves working on the wedding day and may require flexibility with hours and physical stamina.

What cities are hiring for Wedding Event Assistant jobs?

Cities with the most Wedding Event Assistant job openings:

What are the most commonly searched types of Wedding Event jobs?

The most popular types of Wedding Event jobs are:

What states have the most Wedding Event Assistant jobs?

States with the most job openings for Wedding Event Assistant jobs include:

Wedding Event Assistant jobs near you
Infographic showing various Wedding Event Assistant job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $42,843 per year, or $20.6 per hour.

Wedding Event Coordinator

Chula Vista Resort

Wisconsin Dells, WI • On-site

$55K - $80K/yr

Other

Posted 11 days ago

Job description

Duties may include but are not limited to the following:
Wedding Sales and Lead Conversion
  • Manage wedding inquiries from the initial point of contact through signed contract, planning, execution, and post-event follow-up.
  • Respond to new wedding leads promptly and professionally, with a goal of making initial contact within one business hour during normal business hours.
  • Conduct discovery conversations to understand each couple's vision, priorities, guest count, budget, preferred dates, style, and decision-making process.
  • Qualify opportunities and recommend the resort venues, packages, accommodations, menus, and experiences that best fit each couple.
  • Create customized proposals that clearly communicate pricing, inclusions, venue options, food and beverage offerings, lodging opportunities, and resort amenities.
  • Maintain consistent and personalized follow-up through phone calls, emails, virtual meetings, tours, and planning appointments.
  • Manage Wedding Supplier Websites with up-to-date photos, videos, promotions, venue information, pricing and exciting updates for sites like WeddingWire.com, TheKnot.com, and local publications promoting venues such as ours.
  • Address objections, negotiate within approved guidelines, and confidently ask for the business.
  • Meet or exceed established wedding revenue, conversion, activity, and booking goals.
  • Reengage past inquiries and pursue opportunities for need dates, seasonal periods, and short-term wedding business.
Detailed Wedding Planning
  • Serve as the couple's primary resort contact throughout the complete planning process.
  • Establish and maintain a comprehensive planning timeline for each wedding.
  • Conduct formal planning meetings at appropriate intervals based on the event date and complexity.
  • Guide couples through decisions related to ceremony arrangements, reception flow, menus, beverage service, room setup, timelines, décor, entertainment, guest accommodations, and resort logistics.
  • Provide clear planning deadlines and ensure required selections, documents, deposits, and final details are received on time.
  • Assist clients in developing a realistic and detailed wedding-day timeline.
Banquet Event Order Preparation
  • Prepare complete, accurate, and operationally clear Banquet Event Orders for all wedding-related functions.
  • Create BEOs for ceremonies, receptions, rehearsals, rehearsal dinners, welcome events, brunches, gift openings, and other contracted activities.
  • Document all relevant details

Internal Event Communication
  • Conduct or lead internal BEO meetings, pre-convention meetings, and wedding detail reviews.
  • Present wedding details clearly to Banquets, Culinary, Audio-Visual, Housekeeping, Engineering, Reservations, Front Desk, Security, Transportation, and other participating departments.
  • Highlight unusual requests, operational risks, VIP considerations, weather concerns, timing challenges, and client sensitivities.

Vendor Coordination
  • Serve as the resort's primary contact for approved wedding vendors regarding arrival, setup, access, operational requirements, and event timing.
  • Maintain accurate vendor contact information and arrival schedules.
  • Communicate resort policies regarding deliveries, loading areas, setup windows, décor restrictions, candles, electrical use, insurance, security, and cleanup.
Ceremony Rehearsal and Wedding-Day Execution
  • Coordinate and lead wedding rehearsals when included in the resort's services.
  • Serve as the primary resort contact for the couple on the wedding day.

Financial Management and Billing
  • Maintain accurate estimates of wedding revenue throughout the sales and planning process.
  • Track deposits, payment schedules, minimums, guarantees, upgrades, and added services.
  • Confirm final attendance guarantees and communicate them to the appropriate departments by established deadlines.

  • Two or more years of hospitality sales, wedding sales, catering sales, wedding planning, event management, or related experience preferred.
  • Experience within a full-service resort, hotel, convention property, destination venue, country club, or upscale event environment strongly preferred.
  • Demonstrated experience managing weddings or complex social events from initial inquiry through execution.
  • Proven ability to build relationships, present confidently, negotiate, and close business.
  • Working knowledge of wedding ceremonies, receptions, banquet service, food and beverage operations, guestroom blocks, event timelines, and vendor coordination.
  • Experience preparing Banquet Event Orders, floor plans, timelines, guarantees, and event documentation.
  • Strong understanding of the relationship between sales commitments and operational execution.

This position works in a full-service destination resort environment and requires regular interaction with prospective clients, wedding couples, families, vendors, resort guests, and internal departments.
The schedule is driven by client appointments, planning needs, rehearsals, and wedding events. Regular evening and weekend availability is required, particularly during peak wedding season. Holiday availability may also be required based on scheduled events.
The position requires walking throughout the resort, conducting extended property tours, navigating indoor and outdoor venues, standing for extended periods during events, and remaining active during setup and execution. The role may also require moving or handling light event materials and responding quickly between multiple resort locations.

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