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Virtual Real Estate Assistant Jobs (NOW HIRING)

Monica Shea

Real Estate Assistant

Colorado Springs, CO

$40K - $60K/yr

REAL ESTATE ASSISTANT WITH FOCUS ON CLIENT CARE & TRANSACTION COORDINATION We are looking for a warm, organized, dependable person to become an important part of our real estate team and client ...

Dean Tubekis Team

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Real Estate Assistant

Long Grove, IL · On-site

$20 - $22/hr

Real Estate Administrative Assistant - Full time The Dean Tubekis Team at Coldwell Banker is one of the most successful real estate teams in the northwest suburbs. We are seeking an administrative ...

Monica Shea

Real Estate Assistant

Colorado Springs, CO · On-site

$40K - $60K/yr

Description REAL ESTATE ASSISTANT WITH FOCUS ON CLIENT CARE & TRANSACTION COORDINATION We are looking for a warm, organized, dependable person to become an important part of our real estate team and ...

ELEVATE

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Real Estate Assistant/Transaction Processor

Rockaway, NJ · On-site

$19/hr

We are seeking a motivated and detail-oriented Real Estate Assistant to support our dynamic real estate team. The ideal candidate will possess a strong understanding of real estate processes, laws ...

ELEVATE

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Real Estate Assistant/Transaction Processor

Rockaway, NJ · On-site

$19/hr

We are seeking a motivated and detail-oriented Real Estate Assistant to support our dynamic real estate team. The ideal candidate will possess a strong understanding of real estate processes, laws ...

EXP Realty

Real Estate Assistant

Bloomfield Hills, MI · On-site

$15 - $25/hr

A reliable and organized assistant to help support the daily operations of the business. The role would involve helping manage schedules, organizing emails and documents, assisting with real estate ...

Monica Shea

Real Estate Assistant

Colorado Springs, CO · On-site

$40K/yr

... real estate business Responsibilities: Full Transaction Management (Client Acquisition to Close) • Manage all aspects of transactions from executed contract through closing • Assist with ...

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Virtual Real Estate Assistant information

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How much do virtual real estate assistant jobs pay per hour?

As of Jun 20, 2026, the average hourly pay for virtual real estate assistant in the United States is $24.40, according to ZipRecruiter salary data. Most workers in this role earn between $20.43 and $27.40 per hour, depending on experience, location, and employer.

What Does a Virtual Real Estate Assistant Do?

A virtual real estate assistant provides administrative support to real estate agents or other industry professionals, such as a mortgage loan underwriter. As a virtual real estate assistant, you complete your job duties from home or another remote location. Your responsibilities may include managing property listings in the MLS database, handling transaction paperwork, preparing contracts and proposals, reviewing legal documents, and coordinating communication between parties. Because this is a virtual position, you must be self-motivated and keep your supervisor updated on the progress of your projects. Virtual real estate assistants also need strong computer skills and a reliable internet connection.

What are some common challenges faced by Virtual Real Estate Assistants, and how can they be addressed?

Virtual Real Estate Assistants often juggle multiple clients and tasks, such as scheduling showings, managing listings, and coordinating paperwork. A common challenge is maintaining clear communication across time zones and digital platforms, which can lead to missed deadlines or misunderstandings. Utilizing robust project management tools, setting regular check-ins, and establishing clear protocols with real estate agents and clients can help overcome these hurdles. Additionally, staying organized and proactive with task lists ensures smooth operations in a fast-paced environment.

What is a Virtual Real Estate Assistant?

A Virtual Real Estate Assistant is a remote professional who supports real estate agents, brokers, and agencies with administrative and marketing tasks. Their responsibilities can include managing listings, scheduling appointments, handling client communications, conducting market research, and maintaining social media profiles. By taking care of these tasks remotely, they help real estate professionals save time and focus on closing deals. Virtual assistants often work on a contract or freelance basis, offering flexibility and cost savings.

What is the difference between Virtual Real Estate Assistant vs Virtual Administrative Assistant?

AspectVirtual Real Estate AssistantVirtual Administrative Assistant
CredentialsReal estate knowledge, CRM proficiencyGeneral administrative skills, office software
Work EnvironmentReal estate agencies, brokeragesVarious industries, corporate settings
Employer & IndustryReal estate industryMultiple industries
Common Search IntentReal estate support rolesGeneral admin support roles

While both roles involve remote administrative tasks, a Virtual Real Estate Assistant specializes in supporting real estate professionals with tasks like property listings and CRM management. In contrast, a Virtual Administrative Assistant provides broader administrative support across various industries. Understanding these differences helps job seekers target the right roles based on their skills and industry focus.

What are the key skills and qualifications needed to thrive as a Virtual Real Estate Assistant, and why are they important?

To thrive as a Virtual Real Estate Assistant, you need strong organizational skills, attention to detail, and experience in real estate administrative tasks, often supported by knowledge of the real estate industry or relevant coursework. Familiarity with customer relationship management (CRM) systems, online listing platforms, and document management tools is crucial. Excellent written and verbal communication, time management, and problem-solving abilities help you stand out in this remote support role. These skills ensure efficient transaction coordination, client satisfaction, and smooth operations in a fast-paced real estate environment.
More about Virtual Real Estate Assistant jobs
What cities are hiring for Virtual Real Estate Assistant jobs? Cities with the most Virtual Real Estate Assistant job openings:
What states have the most Virtual Real Estate Assistant jobs? States with the most job openings for Virtual Real Estate Assistant jobs include:
What job categories do people searching Virtual Real Estate Assistant jobs look for? The top searched job categories for Virtual Real Estate Assistant jobs are:
Virtual Real Estate Assistant jobs near you
Infographic showing various Virtual Real Estate Assistant job openings in the United States as of June 2026, with employment types broken down into 84% Full Time, and 16% Part Time. Highlights an 100% In-person job distribution, with an average salary of $50,749 per year, or $24.4 per hour.

Real Estate Assistant

Monica Shea

Colorado Springs, CO

$40K - $60K/yr

Full-time

Posted 13 days ago

Be an early applicant

Job description

REAL ESTATE ASSISTANT WITH FOCUS ON CLIENT CARE & TRANSACTION COORDINATION


We are looking for a warm, organized, dependable person to become an important part of our real estate team and client experience.


This is a full-time, in-person position in our upscale real estate brokerage. This role is perfect for someone who genuinely enjoys helping others, creating calm and order behind the scenes, and making sure people feel supported and cared for throughout the home-buying and selling process.


We are seeking someone looking for a long-term role where they can grow with our business, build meaningful relationships, and become a trusted part of a highly respected, relationship-driven team.


If you love checklists, thoughtful communication, creating positive experiences, and being the person who helps keep everything running smoothly, this may be a wonderful fit for you.


WHAT MAKES THIS ROLE SPECIAL

We believe exceptional client experiences come from thoughtful communication, consistency, kindness, and attention to detail.


In this role, you’ll help support clients through one of the biggest milestones of their lives while also helping our team stay organized, prepared, and proactive every step of the way.


We are looking for someone who naturally enjoys:

  • Keeping things organized and on track
  • Helping people feel comfortable and cared for
  • Following through on details and timelines
  • Creating structure in a busy environment
  • Communicating clearly and kindly
  • Being part of a collaborative, supportive team
  • Anticipating needs before they arise


The right person will be deeply appreciated for the calm, consistency, care, and reliability they bring to both clients and our team each day.


WHAT SUCCESS LOOKS LIKE

Success in this role means:

  • Clients feel informed, supported, and genuinely cared for
  • Transactions move smoothly and professionally from contract to close
  • Communication is proactive, thoughtful, and timely
  • Details, deadlines, and paperwork stay organized and accurate
  • Our team feels supported and prepared behind the scenes
  • Systems and processes are maintained with consistency and care 
Compensation:

$40,000 - $60,000 yearly


Responsibilities:

Full Transaction Management (Client Acquisition to Close)

  • Manage all aspects of transactions from executed contract through closing
  • Assist with preparing listings for the market, including scheduling photography, staging consultations, signage, lockboxes, and vendor coordination
  • Prepare and ensure listing files, disclosures, and MLS inputs are accurate
  • Track showing activity, agent feedback, and listing milestones while helping ensure no details are missed
  • Track contract deadlines, documents, inspections, appraisals, and closing timelines
  • Coordinate with lenders, title companies, agents, inspectors, and vendors
  • Coordinate inspections, closings, appointments, and client logistics
  • Ensure files are complete, accurate, and compliant
  • Keep clients informed throughout the transaction process
  • Proactively identify and solve issues before they become problems


Lead Follow-Up + Client Care

  • Track and manage incoming leads and inquiries
  • Nurture leads and maintain organized communication records


Client Communication + Concierge Support

  • Send weekly seller updates for active listings
  • Send weekly buyer updates for active buyers
  • Draft polished, client-friendly communication in the brand voice

Qualifications:
  • Real estate experience, specifically transaction coordination experience, is strongly preferred
  • Strong written and verbal communication skills
  • Excellent organizational abilities
  • Comfortable learning and using CTM contracts and Trello
  • Professional, positive, and solution-oriented mindset

About Company

We are a small, well-respected high-service real estate team focused on delivering a polished and elevated client experience.