Virtual Operations Assistant Jobs in Illinois (NOW HIRING)

Department
Booth CDR: Operations - White
About the Department
The University of Chicago Booth School of Business is the second-oldest business school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school has produced ideas and leaders that shape the world of business. Their rigorous, discipline-based approach to business education transforms students into confident, effective, respected business leaders prepared to face the toughest challenges.
Chicago Booth has the finest set of facilities of any business school in the world. Each of the four campuses (two in Chicago, one in London, and one in Hong Kong) reflects the architectural traditions of its environs while offering a state-of-the-art learning environment.
Chicago Booth is proud to claim:
-an unmatched faculty.
-degree and open enrollment programs offered on three continents.
-a global body of nearly 56,000 accomplished alumni.
-strong and growing corporate relationships that provide a wealth of lifelong career opportunities.
As part of the world-renowned University of Chicago, Chicago Booth shares the University's core values that shape the distinctive intellectual culture. At Booth, they constantly question and test ideas, and seek proof. This extraordinarily effective approach to business leads to new ideas and innovative solutions. Seven of the Booth faculty members have won Nobel Prizes for these ideas - the first business school to achieve this accomplishment. For more information about the University of Chicago Booth School of Business, please visit: http://www.chicagobooth.edu/.
Job Summary
The Roman Family Center for Decision Research (RFCDR) is devoted to the study of how individuals form judgments and make decisions. Researchers at the RFCDR examine the processes by which intuition, reasoning, and social interaction produce beliefs, judgments, and choices. The Lab Manager provides managerial and administrative support within the RFCDR Labs' research operations.
This position is not eligible for employer-sponsored employment authorization.
Responsibilities

• Manages recruiting, interviewing, hiring, training, approving hours, and overseeing RF-CDR Labs research assistants, providing ongoing oversight of research assistant interaction with Lab visitors and support of research assistant professional development activities. Coordinates with University partners including the Career Services office staff in recruiting and supporting student research assistant staff.
• Oversees recruitment initiatives for visitors to the Campus, Virtual and Pop-Up Labs as well as in support of overall RF-CDR lab operations, including recruiting of Mindworks visitors and for other RF-CDR programming initiatives. Coordinates with RF-CDR Communications team members in developing and delivering recruitment content and strategy.
• Provides oversight and project management for research conducted in the RFCDR Labs by affiliated faculty and graduate students, overseeing the full life-cycle of each research study from research request submission through final delivery of collected data, across RFCDR Lab sites (Campus Lab, Virtual Lab, and Pop-up Lab locations).
• Maintains current training in research ethics, including the Collaborative Institutional Training Initiative (CITI Program), and assists in training and overseeing the RF-CDR Labs research assistants as they engage with participants, as well as maintaining documentation of RF-CDR team member's ethics training.
• Manages the operational IRB protocol records in support of research lab operations, updating team member and ethics training records as needed.
• Manages and analyzes operational datasets, providing descriptive and statistical analysis of operational and accounting records maintained for the Labs.
• Optimizes lab operations in the RFCDR Labs, by maintaining and reviewing operational records for the Labs, supporting ongoing operational initiatives, and conducting and presenting data analysis as needed from these records, such as for quarterly meetings).
• Oversees procurement and management of inventory. Maintains and tracks all materials, equipment, logs, and any other items required to conduct faculty research projects carried out in the CDR Labs. Manages procurement of study-related supplies and materials.
• Manages and reconciles expenses using UChicago systems (GEMS, etc). Assists in maintaining budget and accounting regards related to participant payments, and assists with production of research chargeback records and reporting.
• Attends and assists in managing RFCDR Center and Labs team meetings. Assists the RFCDR Administrative Office on projects and events as needed.
• Maintains technical and administrative support for a research project.
• Maintains recruiting and scheduling research subjects; assisting with developing or amending study protocols; assisting with developing data collection tools; assisting with building databases; and providing general administrative support. Has general awareness in research techniques or methods, regulatory policies and procedures, and relevant scientific field
• Performs other related work as needed.

Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
Work Experience:
Minimum requirements include knowledge and skills developed through < 2 years of work experience in a related job discipline.
Certifications:
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Preferred Qualifications
Education:

• Bachelor's degree in the areas of psychology, organizational behavior, marketing, other behavioral science discipline.
• Master's degree.

Experience:

• Background managing research assistants and research operations within in-person and/or online behavioral research labs.

Technical Skills or Knowledge:

• Demonstrated proficiency with MS Office (Word, Excel, PowerPoint, and Outlook).

Preferred Competencies

• Demonstrated familiarity with social science research methods.
• Outstanding verbal, written, and presentation skills, as well as organizational skills.
• Work independently with little supervision; possess a self-motivated disposition; identify opportunities for improvement and recommend effective changes, all while achieving key objectives resulting in desired outcomes.
• Excellent strategic planning, critical thinking, attention to detail, analytical, and persuasion skills.
• Handle multiple detailed tasks/projects simultaneously and meet strict deadlines with frequent interruptions.
• Demonstrated ability to work effectively and diplomatically with colleagues, as well as with students, faculty and corporate contacts in a multitude of communication methods, including in person, email, and phone.
• Professional demeanor, including tact, discretion, and a customer service-oriented approach.

Working Conditions

• This position is expected to work in the office.

Application Documents

• Resume/CV (required)
• Cover Letter (required)

The University of Chicago uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions.
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Research
Role Impact
Individual Contributor
Scheduled Weekly Hours
37.5
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Pay Rate Type
Salary
FLSA Status
Exempt
Pay Range
$50,000.00 - $58,000.00
The included pay rate or range represents the University's good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
Yes
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.