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Virtual Notary Jobs in Wisconsin (NOW HIRING)

City of Milwaukee

PROGRAM ASSISTANT II

Milwaukee, WI · On-site

$59K - $77K/yr

Schedule and host virtual meetings for bid openings. Review bid proposals with the Contract ... Must obtain Notary certification within six months of appointment. Equivalent combinations of ...

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Virtual Notary information

See Wisconsin salary details

$30.8K

$65.4K

$77.7K

How much do virtual notary jobs pay per year?

As of Jul 28, 2026, the average yearly pay for virtual notary in Wisconsin is $65,383.00, according to ZipRecruiter salary data. Most workers in this role earn between $62,600.00 and $73,200.00 per year, depending on experience, location, and employer.

What is a Virtual Notary?

A Virtual Notary is a commissioned notary public who performs notarizations electronically using audio-visual technology rather than in person. This process, known as remote online notarization (RON), allows individuals to have documents legally notarized from anywhere with an internet connection. The Virtual Notary verifies identities, witnesses signatures, and applies a digital notarial seal using secure online platforms. These services are legally recognized in many states and are convenient for clients who cannot meet a notary face-to-face.

How do I become a virtual notary?

To become a virtual notary, you must typically meet state-specific requirements, complete a notary education course, pass a licensing exam if required, and apply for a notary commission through the appropriate state authority. Many states also require background checks and the use of approved electronic notarization platforms. Certification or training in electronic or remote notarization is often recommended or required for virtual notary roles.

How much can I charge as an online notary?

As a virtual notary, you can typically charge between $25 and $75 per notarization, depending on state regulations and the complexity of the documents. Some states set maximum fees, while others allow for fee negotiation based on the service provided. It's important to verify your state's specific rules and ensure compliance with licensing requirements.

What are the key skills and qualifications needed to thrive as a Virtual Notary, and why are they important?

To thrive as a Virtual Notary, you need a solid understanding of notarial laws, attention to detail, and must hold a valid notary commission in your state. Familiarity with remote online notarization (RON) platforms, secure video conferencing tools, and digital signature software is typically required. Excellent communication, professionalism, and strong organizational skills set top performers apart. These skills and qualifications are essential for ensuring legal compliance, trustworthiness, and efficient service in a remote environment.

How do mobile notaries get paid?

Mobile notaries typically get paid per signing they complete, with fees often set by state laws or industry standards. Payment can be received via check, electronic transfer, or cash, and notaries may charge additional fees for travel or urgent appointments. Compensation depends on the number of signings and the agreed-upon rates.

What are some common challenges virtual notaries face when conducting remote notarizations, and how can they be addressed?

Virtual notaries often encounter challenges such as verifying a signer's identity remotely, ensuring secure document transmission, and maintaining compliance with varying state regulations. To address these issues, it is important to use reliable identity verification tools, secure video conferencing platforms, and to stay updated on the latest legal requirements for remote notarization in your jurisdiction. Building strong communication skills and maintaining meticulous digital records also help ensure a smooth and compliant notarization process.

Do remote online notaries make money?

Remote online notaries can earn income through notarization fees, which vary by state and service complexity. Earnings depend on the number of notarizations performed, certification costs, and the platform used, with some notaries earning a part-time or full-time income based on their workload and efficiency.

What is the difference between Virtual Notary vs Mobile Notary?

AspectVirtual NotaryMobile Notary
CredentialsState notary commission, online notarization certificationState notary commission, often no additional certification
Work EnvironmentRemote, online platformOn-site, traveling to clients' locations
Employer & Industry UsageLegal, real estate, financial sectorsLegal, real estate, personal transactions
Common Search & ComparisonYesYes

Virtual Notaries perform notarizations online via secure platforms, allowing remote service delivery. Mobile Notaries travel to clients' locations to perform notarizations in person. Both roles require a state notary commission, but Virtual Notaries often need additional online notarization certifications. Virtual Notaries offer convenience and flexibility, while Mobile Notaries provide in-person service, making each suitable for different client needs.

What are the most commonly searched types of Notary jobs in Wisconsin? The most popular types of Notary jobs in Wisconsin are:
What are popular job titles related to Virtual Notary jobs in Wisconsin? For Virtual Notary jobs in Wisconsin, the most frequently searched job titles are:
What job categories do people searching Virtual Notary jobs in Wisconsin look for? The top searched job categories for Virtual Notary jobs in Wisconsin are:
What cities in Wisconsin are hiring for Virtual Notary jobs? Cities in Wisconsin with the most Virtual Notary job openings:
Virtual Notary jobs near you
Infographic showing various Virtual Notary job openings in Wisconsin as of July 2026, with employment types broken down into 1% Locum Tenens, 2% Internship, 79% Full Time, 15% Part Time, and 3% Nights. Highlights an 96% Physical, 2% Hybrid, and 2% Remote job distribution, with an average salary of $65,383 per year, or $31.4 per hour.

PROGRAM ASSISTANT II

City of Milwaukee Wisconsin

Milwaukee, WI • On-site

$59K - $77K/yr

Other

This job post has expired 1 day ago. Applications are no longer accepted.

Job description

Introduction
**THIS POSITION IS OPEN TO CURRENT CITY OF MILWAUKEE EMPLOYEES ONLY**
Purpose
The Program Assistant II assists with the administration of all contract execution and compliance functions in the Contracts Unit of the Department of Public Works (DPW).
Essential Functions
Bid Process and Contracts Assistance
  • Assist the Contract Compliance Officer with various tasks related to the bid process on contracts for DPW projects.
  • Advertise, post, and maintain Official Notices of projects currently open for bidding on the DPW website and in the electronic bidding system.
  • Schedule and host virtual meetings for bid openings.
  • Review bid proposals with the Contract Compliance Officer and project specifications at the post-bid opening meeting; award and draft contracts based on the review.
  • Schedule new bidder meetings for the new DPW contractors with the Contract Compliance Officer.
  • Track and file contract documentation, including contractor time reports, Small Business Enterprise (SBE) and Residence Preference Program (RPP) compliance documents.
  • Maintain and monitor contracts with renewals and extensions.
Customer Service and Compliance
  • Respond to inquiries from internal staff and the contracting community.
  • Provide RPP certifications for the public.
  • Review, record, and file invoices, Form D for SBE compliance, Summary of Working Day reports, Certificates of Liability Insurance, and other documents.
We welcome qualified individuals with disabilities who are interested in employment and will make reasonable accommodations during the hiring process in accordance with the Americans with Disabilities Act (ADA) of 1990, as amended by the Americans with Disabilities Act Amendments Act (ADAAA) of 2008.
Conditions of Employment
  • Program Assistants must be able to stand, walk, stoop, push, and pull, as well as move and lift objects weighing up to 10 lbs. regularly.
Minimum Requirements
  1. Regular status as a City of Milwaukee employee, having successfully completed a probationary period for a civil service position, or status as a City of Milwaukee employee in a fixed-term position.
  2. Four years of progressively responsible administrative support experience performing duties closely related to the essential functions listed above.
  3. Must obtain Notary certification within six months of appointment.

Equivalent combinations of education and experience may be considered.
NOTICE: Please do not attach your academic transcripts to your employment application. The hiring department will verify candidates' education as part of the background screening process prior to extending any job offer.
Knowledge, Skills, Abilities & Other Characteristics
Technical
  • Knowledge of best practices for providing administrative support.
  • Ability to read and interpret job-related documents.
  • Ability to effectively use standard computer programs such as Microsoft Word, Excel, and Outlook.
  • Ability to learn software and applications specific to DPW-Contracts, specifically, DPW apps, Bid Express, etc.
  • Ability to effectively evaluate program needs, data systems, and work process flows.
  • Ability to generate and maintain contract-related reports.
Communication and Interpersonal
  • Strong customer service orientation and high degree of interpersonal skills.
  • Written communication skills to write reports and other documents that are thorough, clear, well-crafted and error-free.
  • Verbal communication skills to work with customers, co-workers, and vendors effectively.
  • Ability to demonstrate concern for meeting or exceeding the needs of both external and internal customers.
  • Ability to exercise tact and diplomacy and remain calm under pressure.
  • Ability to work both independently and in a team-oriented, collaborative environment.
  • Ability to work effectively and cooperatively with people of all levels and with those whose backgrounds may differ from one's own.
  • Ability to gain others' support for ideas, proposals, projects, and solutions.
  • Excellent telephone and office etiquette skills.
Organization, Judgment, and Professionalism
  • Ability to think critically and analytically.
  • Ability to organize and complete work assignments promptly.
  • Ability to perform work with a high degree of accuracy, detail, and quality.
  • Ability to exercise judgment, discretion, and tact in handling departmental matters.
  • Ability to demonstrate a high degree of initiative, planning skills, and dedication to the improvement of processes.
  • Honesty, integrity, professionalism, and the ability to maintain confidentiality.
  • Ability to serve as an effective custodian of City resources.
Current Salary
The current salary range (Pay Range 5IN) is $57,620-$74,186 annually, and the resident incentive salary range for City of Milwaukee residents is $59,925-$77,153 annually. Appointment will be made in accordance with the provisions of the City of Milwaukee Salary Ordinance.
Selection Process
THE SELECTION PROCESS will be job-related and will consist of one or more of the following: an evaluation of related education, experience, and accomplishments, an evaluation of written communication, interviews, and/or other assessment methods. The Department of Employee Relations and the Department of Public Works reserve the right to call only the most qualified candidates to proceed in the selection process. Information from the selection process will be used to make a hiring decision. Selected candidates will be transferred and/or promoted to the position.
INITIAL FILING DATE - The selection process will be held as soon as practical after the deadline listed above. Receipt of applications may be discontinued at any time after this date without prior notice. However, recruitment may continue until the City's needs have been met. The applicant is responsible for attending all phases of the selection process at the time and place designated by the hiring authority.
NOTE: Transfer/Promotional Opportunities and Promotional Examinations are not open to Milwaukee Public Schools employees or to the public. Only current City of Milwaukee employees and civilian personnel in the MFD and MPD hired through a City Service Commission process who have successfully passed a probationary period for a Civil Service position or who have status as a City of Milwaukee employee in a fixed-term position will be considered. Individuals with exempt, provisional, temporary, or emergency appointments are not eligible for transfer.
Additional Information
  • APPLICATIONS and further information may be accessed by visiting www.jobapscloud.com/MIL.
  • If you would like assistance completing an application, please contact the Department of Employee Relations at (414) 286-3751 or staffinginfo@milwaukee.gov.
  • The Department of Employee Relations is located at City Hall, 200 E Wells St, Room 706, Milwaukee, WI 53202.

Conclusion
EEO 501
The City of Milwaukee values and encourages diversity and is an equal opportunity employer.

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