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Virtual Events Manager Jobs in Indiana (NOW HIRING)

NAMIC

Senior Event Coordinator

Indianapolis, IN

Supports and coordinates marketing and social media efforts for in-person and virtual events ... Builds and maintains positive working relationships with management, staff members, and external ...

Namic

Senior Event Coordinator

Indianapolis, IN · On-site

Supports and coordinates marketing and social media efforts for in-person and virtual events ... Builds and maintains positive working relationships with management, staff members, and external ...

Sallie_mae

Audio Video Engineer I

Indianapolis, IN · On-site

Stay abreast of developments in virtual event technologies. Actively research and recommend emerging technologies to support innovation in Sallie Mae meetings and events. Vendor Management (15%

Markey's

Event Technician

Indianapolis, IN

... virtual/hybrid client meetings and events hosted at various venues both locally and nationally ... Work closely with clients, Project Managers and other Event Technicians to ensure the successful ...

Sallie Mae

Audio Video Engineer I

Indianapolis, IN · On-site

Stay abreast of developments in virtual event technologies. Actively research and recommend emerging technologies to support innovation in Sallie Mae meetings and events. Vendor Management (15%

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Virtual Events Manager information

What are the key skills and qualifications needed to thrive as a Virtual Events Manager, and why are they important?

To thrive as a Virtual Events Manager, you need strong project management, organizational, and communication skills, often supported by experience in event planning or a relevant degree. Familiarity with virtual event platforms (such as Zoom, Hopin, or Webex), webcasting tools, and analytics software is typically required. Outstanding problem-solving abilities, attention to detail, and adaptability help professionals excel in delivering engaging virtual experiences. These skills ensure seamless event execution, high attendee satisfaction, and the ability to effectively navigate technology-driven environments.

What are some common challenges Virtual Events Managers face when coordinating large-scale online events?

Virtual Events Managers often encounter challenges such as managing technical glitches, ensuring attendee engagement, and coordinating across different time zones. They must be adept at troubleshooting issues quickly, keeping communication clear among team members and speakers, and adapting to changes in event plans on short notice. Additionally, maintaining high energy and interaction throughout virtual sessions can require creative use of technology and interactive features. Collaboration with IT, marketing, and content teams is crucial to deliver a seamless event experience.

What does a Virtual Events Manager do?

A Virtual Events Manager is responsible for planning, coordinating, and executing online events such as webinars, conferences, and workshops. They handle all aspects of the event, including choosing digital platforms, managing registrations, coordinating with speakers, and ensuring a smooth virtual experience for attendees. Their role also involves troubleshooting technical issues, promoting the event, and analyzing post-event feedback to improve future events.

What is the difference between Virtual Events Manager vs Event Coordinator?

AspectVirtual Events ManagerEvent Coordinator
CredentialsRelevant experience, certifications in event management or virtual platformsExperience in event planning, often no specific certification required
Work EnvironmentRemote or hybrid, focusing on virtual event platformsOn-site or hybrid, managing in-person and virtual events
Industry UsageCommon in tech, marketing, and corporate sectorsUsed across various industries for event planning
Primary FocusManaging virtual event logistics, technology, and attendee engagementPlanning and coordinating all aspects of events, including logistics and vendors

The Virtual Events Manager primarily focuses on managing online events, utilizing virtual platforms and technology, while the Event Coordinator handles the overall planning and execution of both in-person and virtual events. Both roles require strong organizational skills, but the Virtual Events Manager emphasizes digital tools and remote coordination.

What are popular job titles related to Virtual Events Manager jobs in Indiana? For Virtual Events Manager jobs in Indiana, the most frequently searched job titles are:
What job categories do people searching Virtual Events Manager jobs in Indiana look for? The top searched job categories for Virtual Events Manager jobs in Indiana are:
Virtual Events Manager jobs near you
Registration & Event Coordinator

Registration & Event Coordinator

NAMIC

Indianapolis, IN

Other

Medical, Dental, Vision, Retirement, PTO

Posted 26 days ago

Job description

The National Association of Mutual Insurance Companies (NAMIC) has a new opportunity for a Registration & Event Coordinator in our Events, Education, & Association Services Department. This position performs administrative functions for Events, Education, and Association Services to support the event team that plans meetings, seminars, virtual educational programs, and related events.
Essential functions of the position include:
  • Serves as primary registrar at assigned event registration desk operations on-site including greeting attendees, answering event questions, processing on-site registrations, and managing limited capacity event counts.
  • Ensures registration and event detail accuracy by performing daily data cross-checks.
  • Assists in the development and ongoing maintenance of registration and housing tracking spreadsheets and historical records.
  • Assists in identifying new opportunities to utilize event management systems to improve operational efficiency and attendee experience.
  • Supports meeting planners in coordination of meeting planning details (speaker coordination, presentation material coordination, optional activity coordination, preparation of meeting specifications and hotel room lists, etc.) for seminar activities as assigned.
  • Coordinates all meeting planning details for respective association clients as assigned.
  • Supports and coordinates marketing efforts and webpage updates for in-person and virtual events, including drafting and proofing of copy and maintaining a tracking worksheet.
  • Researches and proposes event activities, vendors, décor, entertainment, and other event options within the anticipated budget.
  • Maintains business records and history for seminars including meeting space needs, sleeping room pickup, F&B expenditures, events held in conjunction with seminars, etc.
  • Assists meeting planners with developing and updating event project timelines.
  • Serves as administrative support for meeting planner committee work.
  • Maintains business records and history for virtual events and special projects, including attendance history, speaker history, satisfaction ratings, and budget worksheets.
  • Edits and reviews event registration details and coordinates registration packet assembly for events with direction from meeting planners.
  • Assists with marketing efforts for respective events, prepares list requests for mailings, e-mails and faxes broadcasts, coordinates printed marketing mailings, prepares event logistical and registration information for the NAMIC website, and provides updates as needed.
  • Provides customer service support, including using positive telephone skills, responding promptly to e-mails and phone calls, etc., from customers/members inquiring about virtual education and meetings.
  • Supports all aspects of Event, Education, and Association Services office operations, including following office procedures, organizing and using filing systems, maintaining department work areas, and related duties.
  • Provides administrative support to meeting planners for committee-related activities, including committee meeting material preparation, meal setup, and communication efforts.
  • Builds and maintains positive working relationships with management, staff members, and external contacts.
  • Arrives at work on time and maintains a positive attendance record.
  • Performs any other duties and projects as assigned.
Qualifications include:
  • Demonstrated computer proficiency (Microsoft Office, Excel, Adobe, database management).
  • Experience in supporting the meeting planning function, such as working in the hospitality field or working for someone who plans events, is preferred.
  • Bachelor's degree or equivalent experience in a related business.
  • Must be available for overnight travel by car and air approximately four times per year for approximately four days at a time, including the occasional weekend night. This may include independent travel that requires driving and navigating within city, highway, and rural settings.
  • Must be able to lift a minimum of 25 pounds, bend to the floor, reach above one's head, and perform the occasional physical labor associated with event preparation.
  • Ability to successfully pass a criminal background and MVR check.

NAMIC is proud to have been selected as one of the Best Places to Work! We offer an excellent compensation and benefits package with this full-time position. Benefits include access to group medical, dental and vision; a matched 401(k) plan; one paid day each year to volunteer with the charity of your choice; generous paid vacation; and more! We have a friendly yet professional work atmosphere where everyone enjoys working hard for the good of our members.
NAMIC is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender identity, sexual orientation, age, marital status, veteran status, disability status, or any other legally protected status.

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