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Virtual Assistant Intake Jobs in Rochester, NY (NOW HIRING)

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Virtual Assistant Intake information

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How much do virtual assistant intake jobs pay per hour?

As of May 28, 2026, the average hourly pay for virtual assistant intake in Rochester, NY is $24.07, according to ZipRecruiter salary data. Most workers in this role earn between $20.14 and $27.02 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Virtual Assistant Intake, and why are they important?

To thrive as a Virtual Assistant Intake, you need excellent organizational abilities, attention to detail, and strong communication skills, often supported by experience in administrative roles or customer service. Familiarity with CRM systems, scheduling software, and cloud-based collaboration tools is typically required. Exceptional interpersonal skills, discretion, and the ability to multitask make someone stand out in this position. These skills ensure efficient client onboarding, smooth workflow management, and a positive first impression for the organization.

What are some common challenges faced by Virtual Assistant Intake professionals, and how can they be managed effectively?

Virtual Assistant Intake professionals often navigate high volumes of inquiries and must accurately gather and organize client information, which can sometimes be overwhelming. Effective time management and the use of robust CRM tools are essential to keep track of details and ensure prompt follow-up. Additionally, clear communication and active listening skills help avoid misunderstandings and ensure all client needs are addressed efficiently. Collaborating closely with other team members, such as account managers or support staff, also helps distribute workload and maintain service quality.

What are Virtual Assistant Intake specialists?

Virtual Assistant Intake specialists are remote professionals who handle the initial onboarding, screening, and information gathering processes for clients or customers. They often serve as the first point of contact, collecting essential details, assessing needs, and ensuring that all necessary information is properly documented for further action. Their work streamlines workflows, improves client experiences, and supports organizations in managing new requests efficiently. This role is especially common in healthcare, legal, and service-based industries.

What is the difference between Virtual Assistant Intake vs Virtual Assistant?

AspectVirtual Assistant IntakeVirtual Assistant
CredentialsBasic administrative skills, familiarity with communication toolsSame as Intake, often with additional specialized skills
Work EnvironmentRemote, client-facing, often involves onboardingRemote, supporting various client tasks
Employer & Industry UsageUsed in service onboarding, client managementGeneral support across industries
Search & Comparison IntentFocus on client onboarding and intake processesBroader support tasks

The main difference is that a Virtual Assistant Intake specializes in onboarding and initial client communication, while a Virtual Assistant provides ongoing support across various tasks. Intake roles focus on client setup, whereas Virtual Assistants handle day-to-day administrative or operational duties.

What are popular job titles related to Virtual Assistant Intake jobs in Rochester, NY? For Virtual Assistant Intake jobs in Rochester, NY, the most frequently searched job titles are:
What job categories do people searching Virtual Assistant Intake jobs in Rochester, NY look for? The top searched job categories for Virtual Assistant Intake jobs in Rochester, NY are:
What cities near Rochester, NY are hiring for Virtual Assistant Intake jobs? Cities near Rochester, NY with the most Virtual Assistant Intake job openings:
Virtual Assistant Intake jobs near you

Licensed Clinical Psychologist - Intake Specialist (Remote)

aptihealth

Rochester, NY • Remote

$90K - $110K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 28 days ago

Job description

Life at aptihealth

aptihealth is a fast-growing health tech company transforming behavioral healthcare. Our digital platform and affiliated medical group make it easier for people to access high-quality care when and where they need it. You'll join a mission-driven team that's curious, collaborative, and passionate about improving lives through technology and care innovation. Here, ideas turn into action and learning happens every day. We're proud to be named one of the world's top health tech companies of 2025, recognized for advancing digital behavioral healthcare. Together, we're building a better, more accessible future for mental health. 

What We Offer

  • The chance to make life better for millions of people
  • Smart, supportive colleagues who care about what they do
  • A place where new ideas quickly turn into real results
  • A culture that values curiosity, collaboration, and inclusion
  • A team built on trust, accountability, and continuous learning
  • Flexible working hours 

Your Role

As a Licensed Clinical Psychologist, you will play a crucial role in assessing and guiding patients through the initial stages of their patient journey.  You will facilitate a diagnostic interview and incorporate relevant data collected during the evaluation to formulate  an initial diagnosis and treatment recommendations.  Next, you will  pair patients with a Licensed Behavioral Health Specialist who are best qualified to meet the patients' needs. You will use your clinical proficiency, along with the aptihealth platform, to assist our patients in achieving their best possible outcomes.

Be part of a company that is uniquely connecting members with mental health professionals to ultimately impact the lives of millions. If you have a passion for innovation, implementation, and result-driven patient care - join our team!

Requirements

  • Licensed Clinical Psychologist in New York State (PsyD, PhD)
  • 3+ years' experience in diagnostic assessment and formulation
  • 3+ years' experience in providing individual therapy
  • Strong interpersonal and communication skills with a compassionate and patient-centered approach.
  • Ability to work independently and collaboratively within a virtual clinical team
  • Passionate about being a trusted partner to transform behavioral healthcare
  • Some early evening/weekend hours required

Responsibilities

  • Conduct a comprehensive, high-quality intake assessment to identify new patients' needs and barriers using a proprietary  biopsychosocial assessment
  • Communicate effectively with patients while exhibiting competencies in diagnostic assessment/formulation and the provision of behavioral health services
  • Provide treatment recommendations at the conclusion of the intake assessment and collaborate with other members of the clinical team to ensure a coordinated and seamless transition to ongoing care
  • Maintain an accurate, confidential, and detailed record of patient assessment and ensure compliance with relevant intake documentation and regulations
  • Assess and screen patients for any potential crisis situations or urgent mental health needs

Benefits

  • Comprehensive Medical, Dental, and Vision plans available
  • Paid Time off, Sick Time and Paid Company Holidays
  • 401k Retirement Savings Program with 2% Company matching
  • Voluntary Life Insurance
  • Employee Assistant Program (EAP)
  • Annual business-related expenses stipend
  • Competitive Salary + Productivity Incentives
  • Work from home with flexible working hours

The expected full-time salary range for this role is $90,000 - $110,000 annually and is dependent on a variety of factors. More information about the salary range specific to your experience and other factors will be shared during the hiring process.

About aptihealth

aptihealth, inc. is a behavioral health engagement company that seamlessly integrates physical and behavioral healthcare. Our platform connects medical providers, behavioral health specialists and patients with our proprietary assessment and treatment management protocols to get and keep patients healthier faster. aptihealth's structured therapy programs are centered on its proprietary 15 Life Domain Clinical Framework that efficiently provides collaborative care teams with the most thorough understanding of a patient's behavioral health needs. For more information, please visit www.aptihealth.com

To all recruitment agencies: aptihealth does not accept agency resumes. Please do not forward resumes to us, our employees or any other organization location. aptihealth is not responsible for any fees related to unsolicited resumes.

aptihealth, inc. | 1785 Route 9, Clifton Park, NY 12065

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