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Administrative Virtual Assistant Jobs in Rochester, NY

Zirtual

Remote Virtual Executive Assistant

Rochester, NY · On-site

$1.5K - $3.8K/mo

... Administrative Support * Prepare documents, presentations, and reports * Handle data entry, file ... Coordinate virtual and in-person meetings or events Operations & Task Management * Support day-to ...

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Administrative Virtual Assistant information

See Rochester, NY salary details

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How much do administrative virtual assistant jobs pay per hour?

As of Sep 4, 2026, the average hourly pay for administrative virtual assistant in Rochester, NY is $20.76, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $23.03 per hour, depending on experience, location, and employer.

What is an administrative virtual assistant?

Administrative Virtual Assistants are professionals who provide remote administrative support to businesses, entrepreneurs, or executives. Their tasks often include managing emails, scheduling appointments, data entry, bookkeeping, and other office duties, all performed online. They help organizations stay organized and efficient without the need for a physical office presence, making them a flexible and cost-effective solution for administrative tasks.

What does an administrative virtual assistant do?

As an administrative virtual assistant, you help clients with clerical responsibilities ranging from bookkeeping to travel coordination. You provide support as needed, allowing your employer to focus on other aspects of their life or job. Your duties may include schedule management, filing documents, reading and responding to emails, answering and directing phone calls, and paying bills. Your work is primarily organizational and supportive. An administrative virtual assistant works from a remote location and requires a flexible schedule, as you must be available and responsive to requests from your employer.

What are the key skills and qualifications needed to thrive as an administrative virtual assistant, and why are they important?

To thrive as an Administrative Virtual Assistant, you need strong organizational abilities, attention to detail, and proficiency in administrative tasks, often supported by a background in office administration or relevant experience. Familiarity with tools such as Microsoft Office, Google Workspace, project management software, and communication platforms like Zoom or Slack is typically required. Excellent time management, proactive communication, and a high level of self-motivation are standout soft skills for this remote role. These skills are crucial for efficiently supporting clients, managing multiple priorities, and maintaining productivity in a virtual environment.

How do administrative virtual assistants typically manage communication and collaboration with remote teams or clients?

Administrative Virtual Assistants often work with teams and clients across different locations and time zones, making effective communication essential. They commonly use tools like email, instant messaging apps, and video conferencing platforms to stay connected and manage tasks efficiently. Regular check-ins, clear documentation, and proactive updates help ensure that everyone remains aligned on priorities and deadlines. Building strong virtual relationships and adapting to various communication styles are key to overcoming the challenges of remote collaboration.

What is the difference between Administrative Virtual Assistant vs Data Entry Specialist?

AspectAdministrative Virtual AssistantData Entry Specialist
CredentialsBasic computer skills, organizational skillsTyping speed, accuracy, basic computer skills
Work EnvironmentRemote, flexible hoursRemote or on-site, often task-specific
Employer & IndustryBusinesses, entrepreneurs, online companiesData management firms, administrative departments
Common Search IntentVirtual assistance, admin supportData input, database management

While both roles involve computer skills and remote work, an Administrative Virtual Assistant provides broader administrative support, including scheduling and communication, whereas a Data Entry Specialist focuses primarily on inputting and managing data accurately.

More about Administrative Virtual Assistant jobs

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For Administrative Virtual Assistant jobs in Rochester, NY, the most frequently searched job titles are:

What job categories do people searching Administrative Virtual Assistant jobs in Rochester, NY look for?

The top searched job categories for Administrative Virtual Assistant jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Administrative Virtual Assistant jobs?

Cities near Rochester, NY with the most Administrative Virtual Assistant job openings:

Administrative Virtual Assistant jobs near you
Infographic showing various Administrative Virtual Assistant job openings in Rochester, NY as of August 2026, with employment types broken down into 2% As Needed, 74% Full Time, 20% Part Time, 1% Temporary, and 3% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $43,449 per year, or $20.9 per hour.

Administrative Assistant II - Creekside

Hillside Children's Center

Fairport, NY • On-site

$17 - $23/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 2 days ago

New

Hillside Family of Agencies rating

7.2

Company rating: 7.2 out of 10

Based on 22 frontline employees who took The Breakroom Quiz

27th of 247 rated social care providers

Job description


Job Summary
The Administrative Assistant II is responsible for efficiently completing various administrative tasks and providing essential operational support. This role involves implementing administrative systems, procedures, and policies, and skillfully resolving challenges while exercising independent judgment.
This is a full-time (40 hours), position on a Monday-Friday, 7:30am-4:00pm schedule. This role is based at our 41 O'Connor Rd location in Fairport, NY but travel may be required between different Hillside sites as well as picking up orders from the warehouse or stores.
Essential Job Functions
  • Provide administrative, clerical, operational, and systems support to assigned program or department area.
  • Coordinate and prepare correspondence, reports, manuals, presentations, and data for the department to ensure deadlines are met.
  • Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
  • Create, maintain, and enter information into databases.
  • Maintain general knowledge about the services and activities of the program or department and use knowledge of overall functions across Hillside.
  • Maintain scheduling and event calendars of leader as requested.
  • Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports.
  • Complete forms in accordance with company procedures.
  • Open, read, route, and distribute incoming mail or other materials and answer routine letters.
  • Coordinate communication and interaction with multiple Hillside departments, including Purchasing, Marketing, Facilities, Technology, HR, Payroll, and Finance, following provided directives.
  • Respond promptly to inquiries, assess the need for issue escalation, and determine the appropriate method for issue resolution in accordance with agency protocols.
  • Maintain updated standard operating procedures, including but not limited to ordering supplies and maintaining files and materials.
  • Assist with handling cash and/or other financial responsibilities in support of program budgets or financial management, as needed.
  • Manage access to and knowledge derived from confidential information and records to assure that such information/records remain confidential.
  • Residential Aftercare programs:
    • Maintain current knowledge of OCFS Administrative Directive and FAQ's pertaining to Aftercare.
    • Maintain list of External QRTP's in order to ensure timely transition for youth.
      Maintain contact with Case Managers and Aftercare leads at each campus to support timely internal and external transfers of youth for post-discharge Aftercare.
      Maintain knowledge of Aftercare Practices to ensure consistency across campuses.
  • While this job description covers many aspects of the role, employees may be required to perform other duties as assigned.

Education & Experience
  • High school diploma or GED required.
  • Minimum 3 years of experience in office management or administration required.

Special Requirements
  • Unrestricted, valid NYS driver's license for minimum of 1 year with a clean driving record and minimum insurance coverage that meets agency standards.

Knowledge, Skills & Abilities
In addition to demonstrating the Hillside Professional Competencies of Communicates Effectively, Personal Excellence, Cultural Competence, Builds and Leverages Relationships, and Optimizes Decision Making, the following occupational competencies must be demonstrated:
  • Ability to manage multiple tasks, prioritize responsibilities, and maintain a well-organized workspace to ensure efficiency and productivity.
  • Strong verbal and written communication skills, including the ability to compose professional emails, memos, and reports.
  • Skill in managing time effectively, including scheduling appointments, coordinating meetings, and prioritizing tasks to meet deadlines and ensure smooth workflow.
  • Ability to maintain a high level of accuracy and attention to detail in completing administrative tasks such as data entry, filing, and record-keeping to ensure accuracy and minimize errors.
  • Proficient in using office software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and scheduling virtual meetings.

Physical Demands & Work Environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Must be able to work a variable scheduling including evenings and weekends
  • The following physical demands are required:
    • Occasional sitting (up to 4 hours)
    • Occasional standing (up to 1 hour)
    • Occasional walking (up to 2.5 hours)
    • Occasional driving (up to 8 hours)
    • Continuous balancing (up to 8 hours)
    • Occasional balancing, bending, stooping, climbing, kneeling, pushing, pulling, reaching forward or down, reaching overhead, running, and twisting (up to 2.5 hours)
    • Weekly lifting up to 50 lbs. (community-based staff may be required to lift an empty wheelchair weighing up to 50 lbs.), 10-15 lbs. on a daily basis
    • Weekly carrying up to 55 lbs. approximately 10-100 ft., 10-15 lbs. on a daily basis
  • Manual dexterity is required, including the frequent ability to grasp in both hands and continuous use of fine manipulation skills in both hands (approximately 1-2.5 hrs.)
  • Occasional exposure to dust, fumes, gases or chemicals is apparent.
  • Protective clothing or equipment as required: Close toed shoes; Protective Shields, Universal Precaution PPE, Gloves for toileting and food preparation
  • Ability to change positions as needed

$18.50 Minimum pay rate, $26.00 Maximum pay rate, based on experience.
About Us
At Hillside, we believe that healthy youth and strong families with opportunities to succeed are the foundation of any thriving community. Guided by this belief, we provide community-based services, education, and residential treatment to positively impact lives, in partnership with youth and families who have experienced trauma. From locations across Central & Western New York and Prince George's County, Maryland, our programs serve nearly 10,000 youth, adults, and families each year.
Partnering with families and communities, we deliver high-quality, evidence-based services, in the appropriate settings - whether on residential campuses or in schools, homes, or the workplace. By measuring the impact of our work, we endeavor to deliver ever better outcomes every day.
Equal Opportunity Employer: Hillside is committed to equal opportunities for all, supporting a diverse workforce, creating development opportunities for our people. Hillside is an equal opportunity employer; individuals from underrepresented and/or marginalized identities, Veterans, and disabled persons are encouraged to apply. Upon request, reasonable accommodations will be provided for the disabled.
Total Rewards: We offer a competitive benefits package to include generous paid time off, paid holidays, comprehensive medical, dental and vision coverage, flexible spending account, 403(b) retirement savings plan with employer match, and Employee Assistance Plan - just to name a few of the amazing benefits at Hillside! World changers and change makers join our talent community every day. Apply online, get on board, and grow your career with us!

What Hillside Family of Agencies employees say

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