Veterinary Office Assistant Jobs (NOW HIRING)

Are you a natural leader with a passion for animal care, team development, and creating an exceptional client experience?

Mill Creek Veterinary Hospital is seeking a Veterinary Office Manager to help lead our team and support the daily operations of our mixed animal, general practice. We're ideally looking for someone with prior veterinary experience who enjoys mentoring others, improving workflows, and fostering a positive, collaborative culture.

This is a hands-on leadership role. In addition to overseeing day-to-day operations, you'll be ready to jump in and support the team on the hospital floor as needed—whether that's assisting at the front desk, helping coordinate patient flow, or providing support to the clinical team during busy times.

Working closely with the Medical Director and hospital leadership, you'll help ensure our hospital runs smoothly while supporting both our team and our clients.

Key Responsibilities Include:

• Team Leadership & Development: Support, coach, and mentor team members while fostering a positive, collaborative workplace culture. Assist with onboarding, training, scheduling, and performance conversations.
• Daily Operations: Coordinate daily hospital workflow, manage scheduling, maintain inventory and equipment, and help ensure compliance with hospital policies and applicable regulations.
• Hands-On Team Support: Assist on the hospital floor as needed, providing support to client service representatives, technicians, and assistants to help maintain efficient patient care and client service.
• Client Experience: Help create an outstanding client experience by addressing concerns, supporting the front desk team, and identifying opportunities to improve service and communication.
• Workflow & Process Improvement: Identify opportunities to improve efficiency, organization, and communication while helping implement new processes and best practices.
• Administrative Support: Assist with payroll preparation, reporting, supply ordering, and other administrative responsibilities that keep the hospital operating smoothly.

Schedule, Benefits & Compensation:

• This is a full-time position with availability generally needed M-F. Schedule flexibility is occasionally required based on hospital needs.
• Compensation: $26-28 per hour, for each hour worked*
• Performance bonus opportunities
• Hiring bonus package: Up to $2,000 based on experience and credentials
• CE allowance: Up to $1,000 based on credentials
• Medical, dental, and vision insurance
• Life insurance and disability
• Employee Assistance Program
• 401(k) with company match
• Paid time off in accordance with hospital policy and applicable law
• Personal pet discount
• Uniform allowance

Your Qualifications:

• 2+ years of veterinary assistant, veterinary receptionist, or other veterinary office experience required.
• Experience as a team lead, shift lead, supervisor, or other related leadership within a veterinary hospital preferred.
• Demonstrated career growth through increased responsibility, leadership, or professional advancement in previous roles.
• Passion for mentoring, developing, and supporting team members.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Comfortable stepping into both administrative and clinical support roles as needed.
• Excellent communication, problem-solving, and conflict-resolution skills.
• Strong customer service skills with a commitment to delivering an exceptional client experience.
• Ability to adapt quickly, remain flexible, and lead calmly through changing priorities.
• Experience with scheduling, inventory management, and coordinating daily hospital operations preferred.
• Proficiency with veterinary practice management software and Microsoft Office applications.

Why choose Mill Creek Veterinary Hospital?

We're a three-doctor, full-service, mixed animal, general practice serving the community since 1982. Our hospital boasts an enjoyable working environment with great leadership and excellent support staff. We emphasize the importance of annual exams and offer a wide range of services to keep our patients feeling their best. Our team currently operates Monday-Friday, ensuring you have time to enjoy your weekends and life outside of work. Learn more about our practice online at https://www.millcreekvethospital.com.

This is an outstanding opportunity to join a hospital with a fun-loving, yet professional, atmosphere. We look forward to hearing from you!

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*To determine specific pay Company will consider the following factors: the applicant’s education, training, or experience related to the job position, geographic location where the work is performed, and other relevant factors.

**During the process, you may request more information about compensation and benefits for your specific location where the work is performed. Where required under applicable law, WVP provides eligible employees with leave, and similar benefits programs, all in accordance with state and local law.

WVP is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, genetic information, or any other protected characteristic under federal, state or local laws. WVP will consider qualified applicants with a criminal history, in a manner consistent with the requirements of applicable state and local laws. Qualified Applicants with disabilities are entitled to reasonable accommodations under applicable state and local law, and the Americans with Disabilities Act. Please contact People Operations, if you need assistance completing the application process.