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Undergraduate Program Assistant Jobs (NOW HIRING)

UNC-Chapel Hill

CES Program Assistant

Chapel Hill, NC · On-site

$18/hr

... Program Assistant Position Number 20076649 Vacancy ID S027567 Full-time/Part-time Part-Time ... enhance undergraduate and graduate instruction in contemporary European studies, to promote ...

Wisconsin

Student Program Assistant

Stevens Point, WI · On-site

$14.75 - $18.75/hr

Student Program Assistant Job Category: Student Hourly Job Profile: Student Help Job Summary: The ... Currently an undergraduate student at the University of Wisconsin-Stevens Point. Prior experience ...

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How much do undergraduate program assistant jobs pay per year?

As of Jun 8, 2026, the average yearly pay for undergraduate program assistant in the United States is $45,721.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,500.00 and $47,500.00 per year, depending on experience, location, and employer.

What is the difference between Undergraduate Program Assistant vs Research Assistant?

AspectUndergraduate Program AssistantResearch Assistant
Required CredentialsEnrolled undergraduate student, sometimes with specific courseworkVaries; often enrolled students or recent graduates, sometimes with research experience
Work EnvironmentAcademic settings, offices, program eventsLaboratories, research projects, academic institutions
Employer & Industry UsageUniversities, colleges, academic programsResearch institutions, labs, universities
Common Search & Comparison IntentUnderstanding roles in academic supportResearch tasks, lab work, academic research roles

The Undergraduate Program Assistant typically supports academic programs and student services within educational institutions, focusing on administrative and event coordination. In contrast, Research Assistants are involved in supporting research projects, often performing data collection and analysis. While both roles may require similar student status and work in academic environments, their primary responsibilities and focus areas differ significantly.

What are the key skills and qualifications needed to thrive as an Undergraduate Program Assistant, and why are they important?

To thrive as an Undergraduate Program Assistant, you need strong organizational skills, attention to detail, and familiarity with academic processes, typically supported by a high school diploma or some college coursework. Proficiency in office software (such as Microsoft Office Suite), student information systems, and scheduling tools is commonly required. Excellent communication, customer service, and problem-solving abilities help you support students and work effectively with faculty and staff. These skills ensure efficient program administration, positive student experiences, and smooth day-to-day operations within the academic department.

What are Undergraduate Program Assistants?

Undergraduate Program Assistants are staff members who support the administrative and operational needs of undergraduate academic programs. They typically assist with tasks such as scheduling classes, coordinating events, managing student records, and providing information to students about program requirements and resources. Their role is essential in ensuring the smooth functioning of academic departments and enhancing the overall student experience. They may also serve as a first point of contact for students seeking assistance or guidance related to their studies.

What are some common challenges Undergraduate Program Assistants face when supporting both students and faculty?

Undergraduate Program Assistants often balance multiple responsibilities, such as managing student inquiries, scheduling appointments, and coordinating course logistics. A common challenge is effectively prioritizing tasks during peak times, like registration or exam periods, while maintaining clear communication with both students and faculty. Building strong organizational skills and adaptability helps manage these demands, and working closely with academic advisors and administrative staff ensures smooth program operations.
What cities are hiring for Undergraduate Program Assistant jobs? Cities with the most Undergraduate Program Assistant job openings:
What are the most commonly searched types of Undergraduate Program jobs? The most popular types of Undergraduate Program jobs are:
What states have the most Undergraduate Program Assistant jobs? States with the most job openings for Undergraduate Program Assistant jobs include:
Undergraduate Program Assistant jobs near you
Program Assistant 1

Program Assistant 1

Northwestern University

Evanston, IL • On-site

$9/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 4 days ago

Northwestern University rating

8.3

Company rating: 8.3 out of 10

Based on 45 frontline employees who took The Breakroom Quiz

94th of 534 rated colleges and universities

Job description

Department: MED-Graduate Medical Education
Salary/Grade: NEX/9
Job Summary:
Provides standard & routine clerical & administrative support which may include word processing, data entry, ordering supplies, opening & sorting mail, copying, filing, faxing, answering phones, greeting visitors, providing information, &/or scheduling meetings.
Supports the administrative activities of the Office of Graduate Medical Education (GME). GME is Feinberg School of Medicine's administrative link to the hospitals that make up the consortium known as the McGaw Medical Center of Northwestern University. The Program Assistant engages with multiple members of the GME team to help ensure timely and accurate completion of processes related to core office functions, including program accreditation, visa and licensure, compliance, financial, training verification, and database operations. While staffing the reception area within the GME office suite, the Program Assistant also maintains a welcoming and orderly work environment and serves as the first line of communication between program visitors and staff.
Specific Responsibilities:
Documents & Databases
  • Prepares & types form letters, simple memos, emails, labels, routine correspondence, etc.
  • Types, copies &/or distributes reports, proposals, presentations, etc.
  • Proofs for spelling & grammar.
  • Enters information into spreadsheets & databases.
  • May run standard reports.
  • Process verification of training and loan deferments.
  • Prepares certificates of training for graduating housestaff.
Website
  • Uploads content to faculty/dept website.
Accounting
  • Maintains inventory & orders supplies;
  • Resolves payment & delivery problems.
Coordination
  • Makes appointments & may complete registration & travel arrangements.
  • May schedule rooms & arrange for routine technology & refreshments for meetings.
Contacts
  • Answers phones, routes callers, takes messages.
  • Greets visitors, responds to inquiries, requests & provides routine information.
  • Contacts repair personnel as requested for copy machine, lab equipment, etc.
Miscellaneous
Performed other duties
Minimum Qualifications: (Education, experience, and any other certifications or clearances)
  • A high school diploma or equivalent required.
  • 1 year of administrative support or other relevant experience required.
Minimum Competencies: (Skills, knowledge, and abilities.)
  • Excellent Microsoft Office skill base; particularly Outlook, Word, and Excel.
  • Ability to build aptitude with specialized software.
Preferred Qualifications: (Education and experience)
  • Undergraduate degree.
  • Experience with New Innovations GME management suite.
Preferred Competencies: (Skills, knowledge, and abilities)
  • Strong interpersonal abilities.
  • Self-directed organization, prioritization, and task achievement.
Target hiring range for this position will be between $17.05 - 21.31 per hour. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.
Benefits
At Northwestern, we are proud to provide meaningful and competitive benefits. The available benefits package for this position will include health, dental, vision, disability, and life insurance; paid vacation and holidays; paid medical/sick and parental leave; tuition benefits for the employee and dependents; pre-tax and flex spending accounts for commuting and dependent care; generous retirement savings options; and wellness programs. For a comprehensive overview of available benefits, including eligibility details, visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.
Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.
Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more.
Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement . Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process .
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