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Undergraduate Program Assistant Jobs (NOW HIRING)

Mercer University

RSW Program Assistant

Macon, GA · On-site

$12/hr

RSW Program Assistant Program Assistants will serve as a mentor and leader to all undergraduate student staff and assist with the Recreational Sports & Wellness department on the day-to-day ...

Clinton Counseling Center

Program Assistant

Port Huron, MI · On-site

$35K - $44K/yr

PROGRAM ASSISTANT DEPARTMENT: Runaway and Homeless Youth Programs HOURS: Up to 20 hours within a ... undergraduate interns and volunteers. * Assist in maintenance of health and fire standards ...

Clinton Counseling Center

Program Assistant

Port Huron, MI · On-site

$35K - $44K/yr

PROGRAM ASSISTANT DEPARTMENT: Runaway and Homeless Youth Programs HOURS: Up to 20 hours within a ... undergraduate interns and volunteers. * Assist in maintenance of health and fire standards ...

University of New Mexico

Program Assistant

Albuquerque, NM · On-site

$36K - $46K/yr

UNM'sBureau of Business & Economic Research (BBER) is currently looking for a graduate or undergraduate research assistant to join our research team forupcoming projects. These projects include ...

Northwestern University

Program Assistant 2

Evanston, IL · On-site

$10/hr

... Program Assistant 2 to support their shared mission and daily operations. This role provides ... Coordinates all undergraduate and graduate courses under the Anthropology umbrella. This involves ...

Elon University

Program Assistant

Elon, IA

$34K - $44K/yr

Program Assistant Apply now Job no: 494251 Work type: Staff Full-Time Location: Elon Main Campus ... Immediate tuition remission for undergraduate courses Tuition remission for approved graduate-level ...

Elon University

Program Assistant

Elon, IA · On-site

$34K - $44K/yr

Program Assistant Apply now Job no: 494253 Work type: Staff Full-Time Location: Elon Main Campus ... Immediate tuition remission for undergraduate courses Tuition remission for approved graduate-level ...

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How much do undergraduate program assistant jobs pay per year?

As of Jun 7, 2026, the average yearly pay for undergraduate program assistant in the United States is $45,721.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,500.00 and $47,500.00 per year, depending on experience, location, and employer.

What is the difference between Undergraduate Program Assistant vs Research Assistant?

AspectUndergraduate Program AssistantResearch Assistant
Required CredentialsEnrolled undergraduate student, sometimes with specific courseworkVaries; often enrolled students or recent graduates, sometimes with research experience
Work EnvironmentAcademic settings, offices, program eventsLaboratories, research projects, academic institutions
Employer & Industry UsageUniversities, colleges, academic programsResearch institutions, labs, universities
Common Search & Comparison IntentUnderstanding roles in academic supportResearch tasks, lab work, academic research roles

The Undergraduate Program Assistant typically supports academic programs and student services within educational institutions, focusing on administrative and event coordination. In contrast, Research Assistants are involved in supporting research projects, often performing data collection and analysis. While both roles may require similar student status and work in academic environments, their primary responsibilities and focus areas differ significantly.

What are the key skills and qualifications needed to thrive as an Undergraduate Program Assistant, and why are they important?

To thrive as an Undergraduate Program Assistant, you need strong organizational skills, attention to detail, and familiarity with academic processes, typically supported by a high school diploma or some college coursework. Proficiency in office software (such as Microsoft Office Suite), student information systems, and scheduling tools is commonly required. Excellent communication, customer service, and problem-solving abilities help you support students and work effectively with faculty and staff. These skills ensure efficient program administration, positive student experiences, and smooth day-to-day operations within the academic department.

What are Undergraduate Program Assistants?

Undergraduate Program Assistants are staff members who support the administrative and operational needs of undergraduate academic programs. They typically assist with tasks such as scheduling classes, coordinating events, managing student records, and providing information to students about program requirements and resources. Their role is essential in ensuring the smooth functioning of academic departments and enhancing the overall student experience. They may also serve as a first point of contact for students seeking assistance or guidance related to their studies.

What are some common challenges Undergraduate Program Assistants face when supporting both students and faculty?

Undergraduate Program Assistants often balance multiple responsibilities, such as managing student inquiries, scheduling appointments, and coordinating course logistics. A common challenge is effectively prioritizing tasks during peak times, like registration or exam periods, while maintaining clear communication with both students and faculty. Building strong organizational skills and adaptability helps manage these demands, and working closely with academic advisors and administrative staff ensures smooth program operations.
What cities are hiring for Undergraduate Program Assistant jobs? Cities with the most Undergraduate Program Assistant job openings:
What are the most commonly searched types of Undergraduate Program jobs? The most popular types of Undergraduate Program jobs are:
What states have the most Undergraduate Program Assistant jobs? States with the most job openings for Undergraduate Program Assistant jobs include:
Undergraduate Program Assistant jobs near you
Undergraduate Program Assistant

Undergraduate Program Assistant

University of Florida

Gainesville, FL • On-site

$20 - $22/hr

Full-time

Retirement, PTO

Posted 12 days ago

University Of Florida rating

7.3

Company rating: 7.3 out of 10

Based on 106 frontline employees who took The Breakroom Quiz

308th of 534 rated colleges and universities

Job description

Undergraduate Program Assistant
Job no: 540003
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Office/Administrative/Fiscal Support, Veteran's Preference Eligible
Department:16040100 - LS-ANTHROPOLOGY-GENERAL
Classification Title:
Administrative Assistant II
Classification Minimum Requirements:
High school diploma or equivalent and four years of relevant experience.
Job Description:
The Undergraduate Program Assistant supports the administration and daily operations of the department's undergraduate program and departmental business activities. This position collaborates with faculty, students, and university partners to coordinate academic processes, maintain student and program records, support HR and payroll functions, assist with purchasing activities, and contribute to departmental events and initiatives. The role requires strong organizational skills, attention to detail, sound judgment, and the ability to manage multiple deadlines while following university policies and procedures.
Academic Program Administration
  • Coordinate undergraduate admissions paperwork, application processing, and file tracking in partnership with the Undergraduate Coordinator.
  • Assist undergraduate students with registration, independent study setup, general policy questions, and related academic paperwork.
  • Coordinate grade submission processes, change-of-grade forms, post-add/drop requests, classroom assignments, ad hoc room scheduling, and independent study/research course sections.
  • Support undergraduate program web page updates, program templates, course effort data, and backup preparation for FAR and effort reporting.
  • Assist with planning and execution of departmental events, including receptions, open houses, holiday parties, and recruitment weekends.

Human Resources and Payroll Support
  • Process OPS and STAS appointments, onboarding paperwork, UFID creation, Person of Interest ePAFs, and directory affiliations.
  • Coordinate departmental payroll processing, including distribution entry and tracking, preliminary and final paylist review, and payroll adjustments.
  • Support time reporting and approval processes for faculty and student employees.
  • Assist search committees with search paperwork and candidate visit coordination.

Financial Administration
  • Coordinate vendor applications, requisitions, purchase orders, software purchases and renewals, and P-Card transactions.
  • Support purchasing for faculty and students, including subscriptions, professional memberships, fees, service items, and independent contractors.

Expected Salary:
The salary is $20.00 - $22.00
This is a TEAMS position and is eligible for a suite of excellent benefits, retirement options, and paid leave.
Required Qualifications:
High school diploma or equivalent and four years of relevant experience.
Preferred:
  • Working knowledge of myUFL, PeopleSoft, and UF academic-administrative systems.
  • Experience supporting undergraduate academic programs, student records, course scheduling, grading, or student services.
  • Strong organizational, written communication, and interpersonal skills.
  • Ability to manage multiple deadlines, maintain accuracy, and protect confidential information.
  • Experience with payroll, appointments, purchasing, or related university administrative processes.

Special Instructions to Applicants:
To be considered for this position, please upload your cover letter, resume, and the names and contact information of three professional references.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
This position is eligible for Veteran's preference. If you are claiming Veteran's preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.
Health Assessment Required:No
Advertised: 27 May 2026 Eastern Daylight Time
Applications close: 07 Jun 2026 Eastern Daylight Time
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About University of Florida

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The University of Florida is one of the top ranked public universities in the United States (ranked top 5 amongst public universities in 2023 US news and world report). It is one of only a few comprehensive universities, having medical, veterinary, dental, nursing, public health, and engineering disciplines all co-localized on the same, contiguous campus to facilitate interdisciplinary collaboration. Gainesville is located in the northern region of Florida, within 1-1.5 hours of each coast, and just 1.5-2 hours to Orlando and Tampa. It is a small to medium-sized city with a low cost of living, excellent public and private schools, and southern hospitality. While Gainesville is widely recognized as the home of the Gators, it is quickly becoming known as a center for innovation and a place with a lifestyle that's comfortable for families, yet attractive for young professionals.

Industry

Colleges, universities, and professional schools

Company size

5,001 - 10,000 Employees

Headquarters location

Gainesville, FL, US

Year founded

1853

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