Undergraduate Program Assistant Jobs (NOW HIRING)

The Department of Atmospheric and Oceanic Sciences (ATOC) provides a world-class, interdisciplinary research and educational environment to examine the dynamical, physical, and chemical processes that occur in the atmosphere and ocean. A major theme is the establishment of a physical basis for observing, modeling, and understanding climate and global change.

The University of Colorado Boulder is located in a region having the greatest concentration of geophysical researchers in the nation and perhaps the world. The proximity of ATOC to this atmospheric and oceanic science excellence is the foundation of our unique philosophy and vision, which elevates our department to one of worldwide prominence. The guiding principle of ATOC is to be the focal point for atmospheric and oceanic science education and research training in this geographic region of world-renowned excellence. The University of Colorado, Boulder was ranked number one in atmospheric science in Shanghai Ranking's 2018, 2019, 2020, 2021, and 2022 Global Ranking of Academic Subjects.

Undergraduate Program Management and Administration:

• Coordinates the day-to-day operations of the undergraduate program, supporting the Chair, Associate Chair, Director of Undergraduate Education, and academic advisors with program logistics and routine planning needs.
• Assists the Associate Chair in preparing the department's course schedule by gathering teaching requests, reviewing enrollment patterns, and providing data to support scheduling decisions.
• Processes curriculum updates in coordination with Associate Chairs, advisors, curriculum committees, the College of Arts & Sciences, and the Registrar's Office to ensure changes follow policy and are accurately reflected in the course catalog.
• Maintains program procedures and resources, applying knowledge of university systems to resolve routine and moderately complex issues in program administration.
• Collects and compiles data for departmental reporting and institutional surveys, providing summaries that inform leadership on enrollment, student progress, and program activities.
• Organizes and manages program records, ensuring compliance with university retention requirements and maintaining accessible, accurate files for departmental use.
• Provides guidance and assistance to faculty, staff, and student employees on undergraduate program processes, serving as a point of contact for routine program questions.
• Works with the Graduate Program Professional and departmental staff to coordinate processes that overlap across undergraduate and graduate programs, contributing to consistency and efficiency.
• Supports departmental efforts to deliver undergraduate program services that promote student success and align with the department's educational mission.

Undergraduate Research Program Operations and Mentoring:

• Coordinates opportunities for undergraduate students to engage in faculty-led or curriculum-based research or applied experiences by maintaining information on available research and assisting with placement logistics.
• Coordinates undergraduate student appointments for research and teaching.
• Coordinates undergraduate student fellowships, including communications with students, participating in required training, processing financial aid, and assisting with the selection process.
• Supports the Director for Undergraduate Education in student mentoring and learning assessment, including email communications, scheduling meetings, providing guidance on course and graduation requirements, meeting with students, and conducting annual questionnaires.
• Organizes events that highlight undergraduate research and applied learning, including poster sessions or informational workshops, handling scheduling, logistics and communication with participants.
• Collects and organizes data on student research participation, prepares summaries for departmental use, and contributes information for annual reports or program reviews.
• May provide assistance with undergraduate student career development events and courses and external advisory board events focusing on student success.

Curriculum/Course Scheduling Management and Support:

• Coordinates the day-to-day administration of the undergraduate academic program, including gathering enrollment information, preparing course schedules, and supporting the Associate Chair in planning for changes in student demand.
• Reviews enrollment data to identify scheduling needs, such as courses with higher or lower demand, and suggests reasonable adjustments that support students, faculty, and available classroom space.
• Enters and updates department courses, recitations, and laboratories in CU-SIS each semester, ensuring accuracy and compliance with university procedures, and works with others to resolve basic scheduling issues.
• Serves as a departmental contact for student registration and enrollment, providing guidance to students, instructors, and advisors during registration and adjustment periods, and resolving routine enrollment questions.
• Manages prerequisite checks, grade submissions, and special enrollment requests, referring unique or complex cases to the Associate Chair or senior staff as appropriate.
• Compiles and organizes departmental data on enrollment and student progress, preparing reports that assist leadership in planning and program assessment.
• Coordinates logistics for exam accommodations and disability-related support for undergraduate courses, collaborating with staff and campus partners to ensure accessibility needs are met.

Event Planning and Operational Support:

Operational Support:

• Maintains the department's digital presence by updating websites, event calendars, and online content to ensure accuracy, accessibility, and timely communication of departmental information.
• Coordinates communications and outreach tasks.
• Tracks departmental equipment and assets, assisting with ordering, record-keeping, and disposal in accordance with university policy.
• Helps manage space and resource allocation for undergraduate events.
• Provides general support to departmental leadership by gathering information and assisting with improvements to communication and engagement activities.

Event Planning/Management:

• Coordinates logistics for departmental events and committees that support student engagement, including welcome events, social events throughout the year, and student organizations.
• Assists with planning and execution of departmental events such as poster session, and recognition ceremonies by reserving space, preparing materials, and communicating with participants.
• Works with faculty and staff to recruit volunteers and ensure resources are in place for departmental events and student programs.
• Supports cross-unit events by gathering student and award information and assisting with event logistics.
• Supports and participates in undergraduate student recruitment events organized by the department or university.
• Coordinates venues, prepares event materials, and communicates with vendors and campus partners to ensure events run smoothly.

Other/Projects:

• Other duties as assigned that support the success and operations of the department's undergraduate program and its research.

The annual salary range for this full-time position is $55,100-$57,000.

• Bachelor's degree from an accredited college or university.
• Equivalent combination of education and experience may substitute.
• 1+ years of professional experience coordinating or supporting complex programs, managing compliance and reporting requirements, or supporting services in a regulated or structured environment.

• Demonstrated problem-solving and decision-making skills.
• Ability to effectively prioritize multiple priorities and due dates.
• Written and verbal communication skills with the ability to explain complex policies and procedures.
• High degree of professionalism and ability to maintain confidentiality and work with sensitive information.
• Demonstrated ability to proactively analyze issues so as to foresee possible problems or concerns that may arise and to develop proactive solutions and initiate related action.
• Ability to establish/maintain positive and cooperative working relationships within the department and with outside units.
• Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Teams, Outlook).
• Strong interpersonal and communication skills, with an emphasis on collaboration and clarity.

• Bachelor's degree from an accredited college or university.
• 2+ years of professional experience coordinating academic programs and/or working in higher education.
• Experience developing or facilitating programs that enhance student engagement, belonging, and access to campus and community resources.
• Experience with complex data and tracking systems.

To apply, please submit the following materials:

1. A current resume.
2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.

We may request references at a later time.

Please apply by July 21st, 2026 for consideration.

Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.