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Undergraduate Program Assistant Jobs in Virginia

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Undergraduate Program Assistant information

What is an undergraduate program assistant?

Undergraduate Program Assistants are staff members who support the administrative and operational needs of undergraduate academic programs. They typically assist with tasks such as scheduling classes, coordinating events, managing student records, and providing information to students about program requirements and resources. Their role is essential in ensuring the smooth functioning of academic departments and enhancing the overall student experience. They may also serve as a first point of contact for students seeking assistance or guidance related to their studies.

What are the key skills and qualifications needed to thrive as an undergraduate program assistant?

To thrive as an Undergraduate Program Assistant, you need strong organizational skills, attention to detail, and familiarity with academic processes, typically supported by a high school diploma or some college coursework. Proficiency in office software (such as Microsoft Office Suite), student information systems, and scheduling tools is commonly required. Excellent communication, customer service, and problem-solving abilities help you support students and work effectively with faculty and staff. These skills ensure efficient program administration, positive student experiences, and smooth day-to-day operations within the academic department.

What are some common challenges undergraduate program assistants face when supporting both students and faculty?

Undergraduate Program Assistants often balance multiple responsibilities, such as managing student inquiries, scheduling appointments, and coordinating course logistics. A common challenge is effectively prioritizing tasks during peak times, like registration or exam periods, while maintaining clear communication with both students and faculty. Building strong organizational skills and adaptability helps manage these demands, and working closely with academic advisors and administrative staff ensures smooth program operations.

What is the difference between Undergraduate Program Assistant vs Research Assistant?

AspectUndergraduate Program AssistantResearch Assistant
Required CredentialsEnrolled undergraduate student, sometimes with specific courseworkVaries; often enrolled students or recent graduates, sometimes with research experience
Work EnvironmentAcademic settings, offices, program eventsLaboratories, research projects, academic institutions
Employer & Industry UsageUniversities, colleges, academic programsResearch institutions, labs, universities
Common Search & Comparison IntentUnderstanding roles in academic supportResearch tasks, lab work, academic research roles

The Undergraduate Program Assistant typically supports academic programs and student services within educational institutions, focusing on administrative and event coordination. In contrast, Research Assistants are involved in supporting research projects, often performing data collection and analysis. While both roles may require similar student status and work in academic environments, their primary responsibilities and focus areas differ significantly.

What is the work of an undergraduate program assistant?

An undergraduate program assistant supports academic programs by performing administrative tasks such as managing schedules, assisting with event coordination, and providing information to students and staff. They often use office software and may handle data entry, communication, and organizational duties within a university or college setting.

What are the most commonly searched types of Undergraduate Program jobs in Virginia?

The most popular types of Undergraduate Program jobs in Virginia are:

What cities in Virginia are hiring for Undergraduate Program Assistant jobs?

Cities in Virginia with the most Undergraduate Program Assistant job openings:

Undergraduate Program Assistant jobs near you
Infographic showing various Undergraduate Program Assistant job openings in Virginia as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 15% Part Time, 1% Temporary, and 2% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Program Assistant - Lee County

Pennington Gap, VA • On-site

Virginia Department of Human Resource Management
Public Administration • 1 - 5K employees
Learn more about Virginia Department of Human Resource Managementexternal

$17/hr

Other

Posted 6 days ago

Virginia Alcoholic Beverage Control Authority rating

5.2

Company rating: 5.2 out of 10

Based on 6 frontline employees who took The Breakroom Quiz

Job description

Program Assistant - Lee County

Lee County Program Assistant will provide office support to office staff and faculty. The position will assist with answering phones, preparing materials, and greeting clients. They will help faculty and staff with programming and events including organizing, preparing food, delivering programs, taking registration, and providing supervision to youth participants if needed. The Program Assistant will also help with the cleaning and maintenance of the office. This is a part-time 1500 hour wage position housed in the Lee County Extension Office in Pennington Gap, VA. Virginia Tech is unable to sponsor applicants for work visas for this vacancy.

Strong communication skills. Working knowledge of Microsoft Word, Excel, PowerPoint, email, and the internet. Strong experience as a team player.

Pay Band: 1

Overtime Status: Non-Exempt: Eligible for overtime

Appointment Type: Hourly Wage

Salary Information: $17

Hours per week: Varies

Close Date: September 25, 2026

The successful candidate will be required to have a criminal conviction check.

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Sarah Shuler at sarahs02@vt.edu during regular business hours at least 10 business days prior to the event.

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer

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