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Undergraduate Program Assistant Jobs in Texas (NOW HIRING)

Tamus

Program Specialist I

Canyon, TX

$2.9K/mo

  • Medical

  • Retirement

  • PTO

... Undergraduate Programs. This position will assist in the planning and execution of daily and ... administrative operations to the Undergraduate Associate Dean, faculty, staff, and student support.

West Texas A&M University

Program Specialist I

Canyon, TX · On-site

$2.9K/mo

  • Medical

  • Retirement

  • PTO

... Undergraduate Programs. This position will assist in the planning and execution of daily and ... administrative operations to the Undergraduate Associate Dean, faculty, staff, and student support.

West Texas A&M University

Program Specialist I

Canyon, TX

$2.9K/mo

  • Medical

  • Retirement

  • PTO

... Undergraduate Programs. This position will assist in the planning and execution of daily and ... administrative operations to the Undergraduate Associate Dean, faculty, staff, and student support.

Tamus

Program Coordinator II P11

College Station, TX

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

... - Assist with student outreach and recruitment for undergraduate programs, including degree programs and new high-impact learning and research experiences for students. Outreach events may be held ...

Tamus

Program Coordinator II P11

College Station, TX · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

... - Assist with student outreach and recruitment for undergraduate programs, including degree programs and new high-impact learning and research experiences for students. Outreach events may be held ...

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Undergraduate Program Assistant information

What is the difference between Undergraduate Program Assistant vs Research Assistant?

AspectUndergraduate Program AssistantResearch Assistant
Required CredentialsEnrolled undergraduate student, sometimes with specific courseworkVaries; often enrolled students or recent graduates, sometimes with research experience
Work EnvironmentAcademic settings, offices, program eventsLaboratories, research projects, academic institutions
Employer & Industry UsageUniversities, colleges, academic programsResearch institutions, labs, universities
Common Search & Comparison IntentUnderstanding roles in academic supportResearch tasks, lab work, academic research roles

The Undergraduate Program Assistant typically supports academic programs and student services within educational institutions, focusing on administrative and event coordination. In contrast, Research Assistants are involved in supporting research projects, often performing data collection and analysis. While both roles may require similar student status and work in academic environments, their primary responsibilities and focus areas differ significantly.

What are the key skills and qualifications needed to thrive as an undergraduate program assistant?

To thrive as an Undergraduate Program Assistant, you need strong organizational skills, attention to detail, and familiarity with academic processes, typically supported by a high school diploma or some college coursework. Proficiency in office software (such as Microsoft Office Suite), student information systems, and scheduling tools is commonly required. Excellent communication, customer service, and problem-solving abilities help you support students and work effectively with faculty and staff. These skills ensure efficient program administration, positive student experiences, and smooth day-to-day operations within the academic department.

What is an undergraduate program assistant?

Undergraduate Program Assistants are staff members who support the administrative and operational needs of undergraduate academic programs. They typically assist with tasks such as scheduling classes, coordinating events, managing student records, and providing information to students about program requirements and resources. Their role is essential in ensuring the smooth functioning of academic departments and enhancing the overall student experience. They may also serve as a first point of contact for students seeking assistance or guidance related to their studies.

What are some common challenges undergraduate program assistants face when supporting both students and faculty?

Undergraduate Program Assistants often balance multiple responsibilities, such as managing student inquiries, scheduling appointments, and coordinating course logistics. A common challenge is effectively prioritizing tasks during peak times, like registration or exam periods, while maintaining clear communication with both students and faculty. Building strong organizational skills and adaptability helps manage these demands, and working closely with academic advisors and administrative staff ensures smooth program operations.

What would an undergraduate program assistant do?

An undergraduate program assistant supports academic programs by performing administrative tasks such as data entry, scheduling, and communication with students and faculty. They may also assist with event planning, record keeping, and using office software like spreadsheets and email to help ensure smooth program operations.

What are the most commonly searched types of Undergraduate Program jobs in Texas?

The most popular types of Undergraduate Program jobs in Texas are:

What cities in Texas are hiring for Undergraduate Program Assistant jobs?

Cities in Texas with the most Undergraduate Program Assistant job openings:

Undergraduate Program Assistant jobs near you
Infographic showing various Undergraduate Program Assistant job openings in Texas as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, 1% Temporary, and 2% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Program Specialist I

The Texas A&M University System

Canyon, TX • On-site

$2.9K/mo

Full-time

Medical, Retirement, PTO

Posted 12 days ago

Job description

Job Title
Program Specialist I
Agency
West Texas A&M University
Department
Management, Marketing And General Business
Proposed Minimum Salary
$2,964.00 monthly
Job Location
Canyon, Texas
Job Type
Staff
Job Description
The A&M System strives to maintain a competitive, high-quality benefit package to support the health and wellness needs of our workforce. This includes comprehensive health and welfare insurance plans, additional health and lifestyle programs, and optional retirement savings opportunities. Eligible employees will have access to paid leave programs in addition to 13-15 paid holidays each year. For more information regarding the benefit package go to: West Texas A&M University: Human Resources Benefits
NOTICE - All posted positions are subject to budget approval.
General Summary:
The Program Specialist I position will report to the Associate Dean of Undergraduate Programs. This position will assist in the planning and execution of daily and administrative operations to the Undergraduate Associate Dean, faculty, staff, and student support. Other responsibilities include, but are not limited to: reviewing and evaluating prospective student and existing student transcripts; monitoring curriculum in degree plans; providing students with detailed information about university, state, and federal regulations; track and provide statistical data for various demographics of prospective and existing students; create, update, and maintain all advising training material; train and advise students on degree plans and the resources used by the university and college; maintain accurate degree plan files; and hire, train, and supervise student workers. The Program Specialist I will also coordinate study abroad trips and recruitment trips to various locations abroad and domestically. On-site support may be needed and required at times.
Responsibilities:
  • Coordinates administrative support functions. This includes, but not limited to, the Associate Dean of the Undergraduate Program, faculty, staff, and students. Plans and coordinates administrative activities and services.
  • Supervises assigned staff, plans work and determines work priorities.
  • Develops administrative objectives and strategies for, but are not limited to, the COB Undergraduate Programs.
  • Coordinates prospective student communication plan and management of online students.
  • Creates, manages, analyzes, evaluates, and reviews documents for students, faculty, and staff. Includes creating, updating, and maintaining advising material for on-campus and online students. Also provides advising support for all College of Business Undergraduate students.
  • Creates, develops, and manages the Online Undergraduate Program initiatives:
  • Performs special analyses and project summaries.
  • Creates and maintains database systems to provide informative (statistical, report updates, etc.) support to Administration about recommendations for program modifications, course offerings, and other curriculums.
  • Using independent discretion to create and/or manage technical support for student training, on-campus and online student initiatives, and programs.
  • Serves as the communication facilitator for COB Undergraduate Program students and prospective students.
  • Assist with in-person visits and tours as needed.
  • Recruitment, Scholarships, Marketing, and special projects coordination as needed.
  • Creating new student recruitment initiatives that include planning, implementing, and providing on-site support.
  • Manage recruitment trips to various locations abroad and domestically, organizing and managing student events and support activities.
  • Identifies, determines, and coordinates scholarship needs for COB Undergraduate Program students.
  • Creates, coordinates, manages, and implements marketing logistics for the Undergraduate Business Program.
  • Manages other special projects such as, but not limited to, Graduation Reception, Training events, Open House events.
  • Provides support for College of Business Student Symposium, College of Business New Student Orientation and Transfer Student Orientation, as well as Discover WT and Destination WT.
  • Manages good-will initiatives among stakeholders.
  • Answer telephone.
  • Maintains 100% compliance with timely completion of required System, University and job-specific online training courses.
  • This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties as assigned.

Necessary Qualifications:
  • Bachelor's degree or equivalent combination of education and experience.
  • Working knowledge of Microsoft products relating to student service.
  • Word processing, spreadsheet, database, and presentation applications.
  • Ability to work on multiple projects simultaneously and proven ability to work in a team environment.
  • Proven verbal and written communication skills are essential, as is the ability to work effectively with various groups across the campus community.
  • Ability to handle multiple projects with numerous deadlines and the initiative to assume new tasks or projects.
  • Excellent communication and organization skills.
  • Ability to professionally represent the College of Business and the Undergraduate Business Program.

Preferred Qualifications:
  • Master's degree
  • Working in a collegiate student service position or closely related experience.
  • Fluent in reading, writing, and orally conversing in Spanish.
  • Knowledge of Ellucian products, such as Colleague, Student Self Service, as well as Perceptive Content and Informer reporting.
  • Academic knowledge of degree programs, as well as Texas and Federal requirements.

Applicant Instructions:
Please include the following with your application:
  • Cover letter
  • Resume
  • Three references

Please attach all documents in the attachment box at the bottom of the "My Experience" page before continuing through the application. Please use the "Upload" button to add each document individually. All revisions must be made prior to application submission. If you need assistance with uploading documents, please contact WTAMU Human Resources at hr@wtamu.edu.
Due to budgetary reasons, West Texas A&M University will not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.
Texas law requires all males age 18 through 25 to be properly registered with the Selective Service System.
Equal Opportunity /Veterans/Disability Employer.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.

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