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The Administrator Jobs (NOW HIRING)

The State of Arizona

Deputy Administrator

Phoenix, AZ · On-site +1

$160K - $225K/yr

Under the direction and supervision of the Administrator, the main function of the Deputy Administrator will be oversight of the operations of internal business units, including supervision of ...

Rose Care Group Inc

Administrator

San Luis Obispo, CA · On-site

$70K/yr

The Administrator is responsible for the overall management of the facility operation in accordance with all regulatory requirements, facility policies and resident requirements. The Administrator ...

Monarch

Administrator Roseville

Roseville, MN · On-site

The Administrator is accountable for the management, control, and operation of the nursing home campus and sets the tone to ensure a home-like atmosphere. The Administrator operates the nursing home ...

American Medical Associates

Administrator

Tupper Lake, NY · On-site

$140K - $165K/yr

Relocation Package available for the right candidate!!* Responsibilities of the Administrator - Nursing Home : * Monitor and maintain compliance with federal and state regulations. * Manage the ...

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The Administrator information

What is the difference between The Administrator vs Office Manager?

AspectThe AdministratorOffice Manager
Primary RoleOversees administrative functions, manages policies, and supports organizational operationsManages daily office activities, supervises staff, and ensures smooth office workflow
Required CredentialsTypically a degree in business, administration, or related field; experience in administrative rolesOften a high school diploma or associate degree; experience in office administration
Work EnvironmentCorporate offices, government agencies, large organizationsSmall to medium-sized offices, corporate environments, retail, healthcare
Common UsageUsed in organizations with formal administrative structuresCommonly used in daily office operations and team management

The Administrator generally has a broader scope, focusing on organizational policies and administrative oversight, often in larger organizations. The Office Manager concentrates on daily office operations and staff supervision, typically in smaller or medium-sized settings. Both roles require administrative experience but differ in scope and responsibilities.

What is the job of a The Administrator?

An administrator is responsible for managing and overseeing the daily operations of an organization, department, or system. This role often involves tasks such as coordinating staff, maintaining records, implementing policies, and using administrative tools like office software. Strong organizational, communication, and problem-solving skills are essential for success in this position.

What cities are hiring for The Administrator jobs?

Cities with the most The Administrator job openings:

What states have the most The Administrator jobs?

States with the most job openings for The Administrator jobs include:

What job categories do people searching The Administrator jobs look for?

The top searched job categories for The Administrator jobs are:

The Administrator jobs near you
Infographic showing various The Administrator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 10% Part Time, 1% Temporary, 3% Contract, and 1% Nights. Highlights an 91% Physical, 3% Hybrid, and 6% Remote job distribution.

Assistant to the Administrator & President

A Peace of Mind Caregivers

Las Vegas, NV • On-site

Part-time

Posted 16 days ago

Job description

Position Summary
A Peace of Mind Caregivers is seeking a highly organized, professional, dependable, and proactive Assistant to the Administrator & President to provide direct executive and administrative support to agency leadership.
This position is an important part of the administrative operations of our home care agency and will assist the Administrator and President with day-to-day operations, employee coordination, client documentation, scheduling, compliance tracking, communications, and special projects.
The ideal candidate must be detail-oriented, professional, technologically proficient, comfortable working in a fast-paced healthcare environment, and capable of managing multiple priorities with minimal supervision.
Because this position will have access to confidential company, employee, caregiver, and client information, the successful candidate must demonstrate excellent judgment, discretion, professionalism, and strict adherence to confidentiality and HIPAA requirements.
This is a hands-on administrative role. The Assistant to the Administrator & President will be expected to take ownership of assigned responsibilities, follow up on incomplete tasks, monitor deadlines, communicate with employees and caregivers, and help ensure that administrative and operational requirements are completed accurately and timely.
Essential Duties and Responsibilities
Executive Support
  • Provide direct administrative support to the Administrator and President.
  • Manage calendars, appointments, meetings, reminders, and administrative deadlines.
  • Schedule and coordinate internal and external meetings.
  • Prepare agendas, correspondence, reports, spreadsheets, presentations, and other administrative materials.
  • Draft and prepare professional emails, letters, notices, and internal communications.
  • Monitor pending matters and follow up with appropriate staff members.
  • Maintain organized electronic files and executive records.
  • Assist with special projects and company initiatives.
  • Handle sensitive and confidential information with discretion.
  • Communicate with employees, caregivers, clients, vendors, healthcare professionals, and business partners on behalf of leadership when authorized.

Home Care Agency Administrative Support
  • Assist the Administrator with the daily administrative operations of A Peace of Mind Caregivers.
  • Support communication between administration, office personnel, caregivers, clients, and families.
  • Assist with caregiver and employee file maintenance.
  • Assist with client file organization and documentation.
  • Track missing or incomplete documentation.
  • Follow up with employees regarding required records, forms, credentials, and administrative requirements.
  • Help monitor employee and caregiver document expiration dates.
  • Assist with maintaining personnel files in accordance with agency policies.
  • Assist with maintaining client records in an organized and confidential manner.
  • Help ensure required documents are uploaded and properly maintained in the agency's electronic systems.
  • Assist with preparation of administrative reports and tracking logs.
  • Assist management with maintaining accurate internal directories and contact information.

Caregiver & Employee Coordination
  • Communicate with caregivers regarding administrative requirements, documentation, meetings, and training.
  • Track employee credentials and required documentation.
  • Follow up on missing or expiring documents.
  • Assist with onboarding documentation for new employees and caregivers.
  • Coordinate completion of required employment forms.
  • Assist with scheduling orientation, training, and administrative meetings.
  • Maintain professional communication with staff.
  • Escalate employee concerns or compliance issues to the Administrator when appropriate.
  • Help ensure caregivers understand agency administrative requirements and deadlines.

Client Administrative Support
  • Assist with organizing new client admission and intake documentation.
  • Maintain client administrative records.
  • Assist with tracking care plans, service documentation, authorizations, and renewal dates.
  • Follow up on missing client documentation when assigned.
  • Coordinate communication between clients, families, caregivers, and administration when necessary.
  • Assist with scheduling administrative or supervisory visits as directed.
  • Document and communicate important client-related administrative matters to management.
  • Maintain confidentiality of all client information.

Compliance & Quality Support
  • Assist the Administrator in maintaining agency compliance documentation.
  • Track licenses, certifications, employee credentials, training requirements, and expiration dates.
  • Assist with preparation for state surveys, inspections, audits, and other regulatory activities.
  • Help organize documentation requested during surveys or inspections.
  • Assist with maintaining agency policies, procedures, forms, and administrative records.
  • Monitor assigned compliance deadlines and provide reminders to management.
  • Assist with employee training records.
  • Support the Administrator with corrective action documentation and follow-up when assigned.
  • Help maintain documentation demonstrating compliance with applicable agency requirements.
  • Maintain strict confidentiality regarding protected health information and personally identifiable information.

Office Administration
  • Answer and route telephone calls professionally when necessary.
  • Manage administrative emails and correspondence.
  • Scan, upload, organize, and maintain electronic documents.
  • Assist with office supply management and general office organization.
  • Prepare spreadsheets, tracking reports, and administrative logs.
  • Maintain administrative calendars and reminders.
  • Assist with data entry and record updates.
  • Coordinate document signatures and acknowledgments.
  • Assist with internal communication through Microsoft Teams, email, telephone, and other approved systems.
  • Help maintain an organized, professional, and efficient office environment.

Special Projects
The Assistant to the Administrator & President may also assist with:
  • Business development projects
  • Marketing and referral initiatives
  • Operational improvement projects
  • Implementation of new software and technology
  • Policy and procedure updates
  • Employee engagement initiatives
  • Client satisfaction projects
  • Quality assurance activities
  • Administrative audits
  • Company expansion initiatives
  • Management reports and presentations
  • Other projects assigned by the Administrator or President

Required Qualifications
  • High school diploma or equivalent.
  • Previous administrative, healthcare, home care, executive assistant, office management, or related experience.
  • Excellent organizational and time-management skills.
  • Strong written and verbal communication skills.
  • Excellent attention to detail.
  • Ability to manage multiple assignments simultaneously.
  • Ability to meet deadlines and follow through on responsibilities.
  • Strong computer skills.
  • Proficiency with Microsoft Word, Excel, Outlook, and Microsoft Teams.
  • Ability to learn electronic health record, scheduling, and home care management systems.
  • Strong professional telephone and email etiquette.
  • Ability to work independently and use good judgment.
  • Ability to appropriately prioritize urgent administrative matters.
  • Ability to maintain strict confidentiality.
  • Reliable attendance and professional conduct.

Preferred Qualifications
  • Associate's or bachelor's degree in Business Administration, Healthcare Administration, Management, Human Resources, or a related field.
  • Previous experience working for a home care, home health, healthcare, medical, or senior services organization.
  • Previous experience supporting an Administrator, President, CEO, Executive Director, or other senior executive.
  • Experience with employee credential tracking and personnel files.
  • Experience with healthcare compliance documentation.
  • Experience working with electronic health records or home care management software.
  • Experience preparing administrative reports and spreadsheets.

Knowledge, Skills & Abilities
The successful candidate should demonstrate:
  • Excellent organizational skills
  • Strong follow-up abilities
  • Professional communication
  • High level of discretion
  • Strong problem-solving abilities
  • Excellent attention to detail
  • Ability to work under pressure
  • Ability to prioritize competing responsibilities
  • Strong computer and technology skills
  • Ability to work effectively with caregivers, clients, families, and management
  • Ability to identify incomplete tasks and proactively follow up
  • Professional appearance and demeanor
  • Dependability and accountability
  • Strong sense of urgency when appropriate

Confidentiality
This position may have access to confidential employee, caregiver, client, financial, operational, and healthcare information.
The employee must maintain strict confidentiality at all times and comply with all company confidentiality policies, HIPAA requirements, privacy standards, and applicable laws and regulations.
Unauthorized disclosure of confidential information may result in disciplinary action up to and including termination.
Work Environment
This position primarily operates in a professional office environment and requires frequent use of computers, telephone systems, electronic records, email, Microsoft Teams, and other business software.
The employee will routinely communicate with administrative personnel, caregivers, clients, families, healthcare professionals, vendors, and members of management.
What We Are Looking For
We are looking for someone who does more than wait to be told what to do.
The ideal candidate is someone who:
  • Notices when something is incomplete.
  • Follows up without needing repeated reminders.
  • Keeps leadership organized.
  • Understands the importance of deadlines.
  • Communicates professionally with staff and clients.
  • Protects confidential information.
  • Takes responsibility for assigned work.
  • Is comfortable working directly with company leadership.
  • Can handle multiple priorities without losing attention to detail.
  • Wants to grow with the organization.

About A Peace of Mind Caregivers
A Peace of Mind Caregivers is committed to providing dependable, compassionate, and professional non-medical home care services while supporting clients in maintaining independence, dignity, safety, and quality of life in their homes.
Our administrative team plays a critical role in ensuring that our caregivers, clients, families, and operations receive the support necessary to provide high-quality services.

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