Temporary Rebate Administrator Jobs (NOW HIRING)

Company Overview:
Apparel that comes from the Japanese values of simplicity, quality and longevity. Designed to be of the time and for the time, LifeWear is made with such modern elegance that it becomes the building blocks of each individual's style. A perfect shirt that is always being made more perfect. The simplest design hiding the most thoughtful and modern details. The best in fit and fabric made to be affordable and accessible to all. LifeWear is clothing that is constantly being innovated, bringing more warmth, better design, and better comfort to people's lives.
Position Overview
The Benefits Analyst supports the benefits function by administering employee benefits and retirement programs while ensuring compliance, data accuracy, and a seamless employee experience. This role partners cross-functionally with HR, Finance, vendors, and employees to drive operational excellence across benefits programs.
Key Responsibilities
Benefits Administration & Compliance

• Administer comprehensive benefits programs (medical, dental, vision, wellness, disability, life, FSA, COBRA, and ancillary plans)
• Serve as primary contact for employee benefits inquiries and issue resolution
• Maintain and update benefits documentation (orientation materials, plan summaries, contribution rates, SPDs, SBCs)
• Coordinate COBRA administration and rate management
• Manage vendor relationships, audit invoices, and ensure timely payments
• Support compliance activities including:
• ACA eligibility tracking, IRS reporting, and corrective actions
• Notice of Coverage Options distribution
• State-specific filings (e.g., NJ reporting, MA 1099-HC)
• Summary Annual Reports (SAR) and required disclosures
• Assess plan changes and determine SMM (Summary of Material Modifications) requirements
• Monitor legislation and ensure compliance with ERISA, ACA, HIPAA, and other regulations

401(k) & Retirement Administration

• Administer 401(k) and retirement programs, ensuring data accuracy and regulatory compliance
• Perform weekly payroll reconciliation and funding, and maintain remittance accuracy
• Conduct election audits and ongoing plan administration
• Lead annual compliance testing, external audits, and Form 5500 filings
• Manage required annual notices (Safe Harbor, QDIA, SAR)
• Partner with Finance, auditors, and the 401(k) Investment Committee

Open Enrollment & Benefits Operations

• Lead end-to-end Open Enrollment execution, including planning, system configuration, testing, and audits
• Develop and deliver employee communications, training sessions, and webinars
• Manage vendor coordination, annual plan reviews (e.g., Express Scripts), and benefits strategy discussions (Mercer)
• Oversee annual activities including Mercer census, surveys, and SOW renewals
• Ensure accurate benefits deductions, including arrears audits

Leave of Absence & Employee Support

• Administer leave programs (FMLA, ADA, Paid Family Leave, disability, workers' compensation) in partnership with vendors
• Audit leave systems, track usage, and manage employee premium payments during leave
• Maintain compliance postings (e.g., NYDBL) and update internal LOA guides
• Provide guidance to employees and managers on leave policies and processes

Financial & Operational Reporting

• Support financial reconciliation activities including 401(k) remittance and benefit-related reporting
• Manage SF Health Care Ordinance contributions and annual true-up
• Prepare reports and analysis, including Q4 ESI rebate reporting for Finance
• Maintain shared inbox and support day-to-day HR operations tasks

Employee Experience & Engagement

• Coordinate employee events and initiatives (e.g., flu shot programs, benefits webinars)
• Collaborate cross-functionally to improve processes, enhance efficiency, and elevate the employee experience

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or related field
• 5+ years of experience in benefits and retirement administration
• Strong knowledge of U.S. benefits regulations (ERISA, ACA, HIPAA, FMLA, IRS)
• Experience with HRIS and benefits platforms (ADP and/or Workday preferred)
• Strong analytical skills and attention to detail
• Excellent communication and stakeholder management skills
• Ability to manage multiple priorities in a fast-paced environment
• Advanced proficiency in Excel and PowerPoint
• High level of discretion with sensitive information

Hourly Rate: $30-40/hr
*The offered rate range is based on several factors, including, but not limited to, overall experience, relevant experience, education level, certifications, applicable skills and expertise, and location of the position.
The Company is committed to equal pay initiatives and will not ask candidates for their current or past salary.
As an Equal Opportunity Employer, Fast Retailing does not discriminate against applicants or employees because of race, color, creed, religion, sex, national origin, veteran status, disability, age, citizenship, marital or domestic/civil partnership status, sexual orientation, gender identity or expression or because of any other status or condition protected by applicable federal, state or local law.