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Temporary Event Planning Jobs in Texas (NOW HIRING)

Hope Media Group

Donor Event Planner

New Caney, TX · On-site

Event Planning & Execution * Plan, organize, and execute donor appreciation events, fundraising ... Coordinate volunteers and temporary event staff as needed. Collaboration * Partner with Development ...

Bastrop

Special Events Coordinator

Bastrop, TX · On-site

$61K/yr

Recruit, train, schedule, and supervise volunteers and temporary event staff. * Coordinate vendors ... Knowledge of event planning, logistics, permitting, vendor coordination, customer service, and ...

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Temporary Event Planning information

What is temporary event planning?

Temporary event planning involves organizing and coordinating events that occur only once or for a short duration, such as conferences, festivals, weddings, or corporate gatherings. Event planners in this role manage logistics like venue selection, vendor coordination, scheduling, budgeting, and on-site supervision. The job requires strong organizational skills, attention to detail, and the ability to adapt quickly to changing circumstances. Temporary event planners are often hired for specific events and may work as freelancers or through agencies.

What are the key skills and qualifications needed to thrive as a temporary event planner, and why are they important?

To thrive as a Temporary Event Planner, you need strong organizational abilities, attention to detail, and experience in coordinating logistics, often supported by a relevant degree or prior event planning experience. Familiarity with event management software, budgeting tools, and vendor management systems is typically required. Excellent communication, adaptability, and problem-solving skills help you excel in fast-paced, shifting environments. These skills ensure seamless event execution, client satisfaction, and the ability to handle last-minute changes effectively.

What are some common challenges faced by professionals in temporary event planning roles, and how can I prepare for them?

In temporary event planning roles, one common challenge is adapting quickly to new teams, venues, and event types, often with limited preparation time. You may need to juggle multiple tasks, coordinate with vendors, and resolve unexpected issues on the spot. Strong organizational skills, flexibility, and clear communication are essential for success. To prepare, familiarize yourself with standard event planning checklists and be proactive in asking questions during onboarding to ensure you're clear on your responsibilities.

What is the difference between Temporary Event Planning vs Event Coordination?

AspectTemporary Event PlanningEvent Coordination
CredentialsOften requires event planning certifications or related experienceTypically requires organizational skills, sometimes certifications but less formal
Work EnvironmentProject-based, short-term events, often freelance or contractedDay-of event management, on-site coordination
Employer & Industry UsageEvent planning agencies, freelance, corporate clientsEvent venues, hotels, corporate event teams
Search & Comparison IntentPeople looking for short-term planning roles or freelance opportunitiesIndividuals seeking on-site management or support roles

Temporary Event Planning focuses on the overall design and organization of events, often on a short-term basis, requiring planning certifications. Event Coordination involves managing the execution of events on-site, ensuring everything runs smoothly. While both roles require organizational skills, Temporary Event Planners handle the pre-event logistics, whereas Event Coordinators focus on the event day operations.

Can temporary event planning be a side job?

Temporary event planning can be pursued as a side job, as it often involves flexible scheduling and freelance opportunities. Many event planners take on part-time or contract work outside their primary employment, utilizing skills in organization, communication, and vendor coordination.

How to get a job in temporary event planning with no experience?

To start a career in temporary event planning with no experience, focus on developing organizational and communication skills, and consider volunteering or assisting with events to gain practical knowledge. Entry-level roles often require a high school diploma and familiarity with event management tools or software. Building a network in the industry and obtaining relevant certifications can also improve job prospects.

What are the most commonly searched types of Event Planning jobs in Texas?

The most popular types of Event Planning jobs in Texas are:

What cities in Texas are hiring for Temporary Event Planning jobs?

Cities in Texas with the most Temporary Event Planning job openings:

Temporary Event Planning jobs near you
Infographic showing various Temporary Event Planning job openings in Texas as of August 2026, with employment types broken down into 1% As Needed, 87% Full Time, 10% Part Time, and 2% Contract. Highlights an 88% Physical, 4% Hybrid, and 8% Remote job distribution.

Donor Event Planner

Hope Media Group

New Caney, TX • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 24 days ago

Key responsibilities

  • Plan, organize, and execute donor appreciation events, fundraising galas, receptions, luncheons, tours, stewardship events, and cultivation gatherings

  • Coordinate all event logistics, including venue selection, catering, audiovisual services, decor, entertainment, transportation, and accommodations

  • Manage vendor contracts, develop and monitor event budgets, and coordinate post-event donor acknowledgments and evaluations

Job description

Description

Hope Media Group is a multi-brand ministry. Every story we share, every event we host, and every song we play is done to engage people to love Jesus, serve others, and spread Hope. Hope Media Group the home of KSBJ, WayFM, Worship 24/7, Vida Unida, NGEN radio. Way Loud, Way New, Way Back, Gospel 24/7, God Listens Prayer App and Hope Events. We invite you to apply and become a part of our growing ministry to Love Jesus, Serve Others, and Spread Hope. Our team describes our environment as fun, encouraging, collaborative, engaging, caring, family-oriented, and friendly. We would love for you to join us and be part of what God is doing in our ministry! 


Job Summary:

The Donor Event Planner is responsible for planning, coordinating, and executing exceptional donor engagement events that strengthen relationships with current and prospective supporters. This role manages every aspect of event production-from concept development and budgeting to logistics and post-event evaluation-to create memorable experiences that support fundraising goals and reinforce the organization's mission.

The ideal candidate is highly organized, relationship-oriented, detail-focused, and passionate about creating meaningful experiences that inspire generosity and deepen donor engagement.

Essential Functions:

Event Planning & Execution

  • Plan, organize, and execute donor appreciation events, fundraising galas, receptions, luncheons, tours, stewardship events, and cultivation gatherings. 
  • Develop event timelines, project plans, and production schedules. 
  • Coordinate all event logistics, including venue selection, catering, audiovisual services, decor, entertainment, transportation, and accommodations when necessary. 
  • Ensure every event reflects the organization's mission, values, and brand standards. 
  • Manage event registration, seating charts, name badges, guest communications, and on-site check-in. 

Donor Experience

Design exceptional guest experiences that make donors feel welcomed, appreciated, and valued. 

Work closely with Development Officers to identify VIP attendees and ensure personalized hospitality.

Coordinate donor recognition opportunities during events. 

Maintain high standards of professionalism and hospitality before, during, and after each event. 

Project & Vendor Management

  • Source, negotiate, and manage vendor contracts. 
  • Develop and monitor event budgets while identifying cost-saving opportunities. 
  • Ensure vendor performance meets organizational expectations. 
  • Coordinate volunteers and temporary event staff as needed. 

Collaboration

  • Partner with Development, Marketing, Communications, Executive Leadership, and Operations teams to ensure successful event execution. 
  • Coordinate promotional materials, invitations, event programs, presentations, signage, and printed collateral. 
  • Support fundraising initiatives by integrating giving opportunities into events. 

Administrative Responsibilities

  • Maintain event calendars and project management systems. 
  • Track RSVPs, attendance, and event metrics. 
  • Prepare post-event reports including attendance, budget reconciliation, donor feedback, and recommendations for improvement. 
  • Maintain organized records of vendor contacts, contracts, and event documentation. 

Stewardship & Follow-Up

  • Coordinate post-event donor acknowledgments and thank-you communications. 
  • Assist with donor stewardship strategies following events. 
  • Evaluate event outcomes and recommend improvements for future programming.

Demonstrated Faith

  • Committed to a personal relationship with Jesus Christ
  • Grounded spiritually and biblically literate
  • Comfortable praying for co-workers in team meetings, leading spoken prayer, and participating in ministry prayer meetings and Bible studies
  • Live Christian principles defined by the ministry's Statement of Faith & Biblical Beliefs
  • Participate in on-air fundraisers and prays for donors as needed
  • Passion for leveraging the HMG's media platforms for evangelism and discipleship
  • Exhibit a strong moral character
  • Active member of a Bible believing local church


Requirements

Non-Essential Functions:

  • Other duties as requested.

Requirements and Qualifications:

Education:

  • Bachelor's degree in Event Management, Hospitality, Marketing, Communications, Nonprofit Management, Business Administration, or at least 10 years of experience in related field preferred.

Experience:

  • 7-10 years of event planning experience, preferably in nonprofit fundraising, donor relations, hospitality, or corporate events. 
  • Experience managing multiple complex events simultaneously. 
  • Experience working with executive leadership and high-capacity donors is preferred.


Knowledge, Skills and Abilities:

  • Exceptional organizational and project management skills 
  • Strong interpersonal and relationship-building abilities 
  • Excellent written and verbal communication skills 
  • Ability to manage multiple deadlines in a fast-paced environment 
  • Strong attention to detail and follow-through 
  • Budget management experience 
  • Vendor negotiation and contract management skills 
  • Ability to remain calm under pressure and solve problems quickly 
  • Proficiency with Microsoft Office Suite 
  • Experience with CRM/database systems (Raiser's Edge, Salesforce, Bloomerang, Virtuous, etc.) preferred 
  • Familiarity with event management software (Cvent, Eventbrite, etc.) is a plus

Supervisory Responsibilities:

  • None

Working Conditions and Environment

Travel:

  • As needed 
  • Nights/Weekends/Holidays:
  • Occasional for support drives and on-air fundraising activities

Overtime:

  • Occasional for support drives and on-air fundraising activities

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Activity may include Talking. Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. Hearing. Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discriminations in sound. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers including pinching, typing or otherwise working, primarily with fingers rather than the whole hand as in handling. Light work. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work. The worker is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.


Full-Time Benefits Offerings:

  • Medical
  • Dental
  • Vision
  • Health Savings Account w/employer contribution
  • Flexible Savings Accounts
  • Company Paid Short Term Disability/Long Term Disability
  • EAP (Employee Assistance Program)
  • Generous Paid Time Off (PTO)
  • Three (3) Paid Mission Days
  • Twelve (12) Company-Paid Holidays
  • 403B Retirement with Company Match
  • Group Life Insurance
  • Legal Shield/Identity Theft Protection
  • Access to Marketplace Ministry Chaplains 


Third-Party Recruiter Policy:

We are grateful for the interest of those who wish to support our hiring efforts. However, Hope Media Group does not accept unsolicited resumes or candidate referrals from external staffing agencies or search firms. Submissions from third parties will not be considered and may be retained without obligation or payment or fees.


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