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Technical Program Assistant Jobs in Oregon (NOW HIRING)

Procom Services

211676 / Technical Writer

Hillsboro, OR · On-site

... Assist in the process of gathering feedback from customers by creating online surveys for IT ... Project/Program Management Experience in developing technical documentation for new products to a ...

PetersonCat

EPG Technical Trainer

Hillsboro, OR · On-site

$35.50 - $47/hr

Writes training programs, including outline, text, handouts, and tests, and designs technical ... * Assist with develop, design, coordination and implement a companywide performance management ...

Peterson

Earthmoving Technical Trainer

Hillsboro, OR · On-site

$105K - $125K/yr

... * Assist with develop, design, coordination and implement a companywide performance management ... Develop curricula, programs, and materials for training. Conduct personalized classroom technical ...

PetersonCat

Earthmoving Technical Trainer

Hillsboro, OR · On-site

$105K - $125K/yr

... * Assist with develop, design, coordination and implement a companywide performance management ... Develop curricula, programs, and materials for training. Conduct personalized classroom technical ...

IGT

Technical Account Manager III

Sixes, OR

$94K - $110K/yr

Identify and escalate risks * Assist in preparing customers for changes Technical Coordination ... Base pay is one component of IGT's total rewards program. Depending on the role, employees may be ...

Goodfellow Bros. LLC

Safety Specialist

Portland, OR · On-site

$70K - $85K/yr

... technical assistance and support for specific projects to maintain safety regulations, policies ... Coaches' employees to meet the expectations with regard to the company safety program. * Assist in ...

Forth

Senior Program Associate

Portland, OR · On-site

$56K - $68K/yr

... will: * Assist in the coordination and implementation of projects that advance electric mobility, including supporting technical assistance program operations by monitoring and responding to ...

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Technical Program Assistant information

What is a technical program assistant?

Technical Program Assistants provide administrative and technical support to program managers and teams in organizations that run technical projects or initiatives. Their responsibilities often include scheduling meetings, maintaining documentation, assisting with project tracking, and coordinating communication between team members. They may also handle basic technical tasks, data entry, and help with reporting to ensure that programs run smoothly and efficiently. This role is essential for keeping projects organized and ensuring deadlines are met.

What types of projects and teams does a technical program assistant typically support, and how does this impact daily tasks?

Technical Program Assistants usually support cross-functional teams working on technology-driven projects, such as software development, IT infrastructure upgrades, or research initiatives. This means your daily tasks may include coordinating meetings, tracking project milestones, managing documentation, and facilitating communication between technical staff and stakeholders. The role often requires adaptability, as priorities can shift rapidly depending on project needs. Working closely with project managers, engineers, and other specialists allows you to gain broad exposure to technical processes and develop valuable organizational and problem-solving skills.

What are the key skills and qualifications needed to thrive as a technical program assistant, and why are they important?

To thrive as a Technical Program Assistant, you need strong organizational skills, attention to detail, and a background in project coordination or administration, often supported by a relevant associate's or bachelor's degree. Familiarity with project management tools (such as Asana or Trello), office software, and sometimes basic technical knowledge or certifications like PMP support the role. Excellent communication, problem-solving abilities, and the capacity to multitask distinguish top performers in this position. These skills ensure efficient program operations, clear team coordination, and the successful delivery of technical projects.

What is the difference between Technical Program Assistant vs Technical Project Coordinator?

AspectTechnical Program AssistantTechnical Project Coordinator
CredentialsTypically requires an associate's or bachelor's degree in a related fieldUsually requires a bachelor's degree, often with project management certifications
Work EnvironmentSupports technical teams in office or lab settings, often in tech or engineering industriesCoordinates technical projects, working closely with teams in similar environments
Employer & Industry UsageUsed by tech companies, research institutions, and government agenciesCommon in IT, engineering, and software development sectors
Search & Comparison IntentOften compared for entry-level technical support rolesCompared for roles involving project coordination and management

The Technical Program Assistant and Technical Project Coordinator roles share similarities in supporting technical teams and requiring related educational backgrounds. However, the assistant typically provides administrative and technical support, while the coordinator manages project timelines and resources. Both roles are vital in tech and engineering industries, but their focus and responsibilities differ slightly.

What are the most commonly searched types of Technical Program jobs in Oregon?

The most popular types of Technical Program jobs in Oregon are:

What are popular job titles related to Technical Program Assistant jobs in Oregon?

For Technical Program Assistant jobs in Oregon, the most frequently searched job titles are:

What job categories do people searching Technical Program Assistant jobs in Oregon look for?

The top searched job categories for Technical Program Assistant jobs in Oregon are:

What cities in Oregon are hiring for Technical Program Assistant jobs?

Cities in Oregon with the most Technical Program Assistant job openings:

Technical Program Assistant jobs near you

Adminstrative Coordinator I, Occupational Therapy program

TCS Education System

Portland, OR • On-site

Part-time

Medical, Dental, Life, Retirement, PTO

Posted 23 days ago

Job description

Job Description:
1. GENERAL POSITION INFORMATION
Position Name: Administrative Coordinator I, Occupational Therapy program
Classification: Part-Time, Non-Benefitted
FTE: Less than 50% time
Work Hours: Variable
Department/Division: Doctor of Occupational Therapy
Supervisor: Program Director, Doctor of Occupational Therapy
2. POSITION SUMMARY
The Administrative Coordinator I provides administrative support for the occupational therapy program for financial processes, ordering/receiving equipment and supplies, preparing program-related communication, liaising with fieldwork and capstone clinical sites for contract management, onsite lab/fieldwork support, and event organization assistance. Preference is for this person to live in or near Portland, OR to allow for periodic on-campus work to assist with onsite lab/ fieldwork implementation. The individual in this role is self-directed and comfortable working as part of a team or independently and provides accurate, reliable, and timely assistance and information to administrators, faculty, staff, and students.
3. KEY RESPONSIBILITIES
OTD Administrative Support: 15%program-specific
  • Support the overall administrative functions of the Occupational Therapy Doctoral Program
  • Assist with ordering supplies
  • Communication: Assist with developing and distributing program-related communication to faculty, students, and external parties of interest, such as department newsletters
  • Student Support and Guidance:
    • Provide students with guidance on administrative processes related to their fieldwork and capstone placements, as well as general program inquiries.
    • Assist students with preparing necessary documentation and reviewing requirements
  • Distance Education Support
    • Utilize electronic record systems (e.g., academic databases, placement software) to manage and track student documentation, ensuring data integrity and confidentiality.
  • Assist students with troubleshooting access to Exxat and other program specific software and report any technical issues

Fieldwork and Doctoral Capstone Support: 85%
  • Assist the Academic Fieldwork Coordinator (AFWC) in managing and organizing student placement requirements:
    • Verify licensure for fieldwork educators (FWEs)
    • Distribute and track completion of required ACOTE forms by FWEs- agreement of site objectives, credential updates, midterm and final student evaluations
    • Student completion of their individual profiles, compliance records (e.g., immunizations, background checks, and certifications)
    • Following up with students to make sure that all additional screenings/vaccinations required for their individual fieldwork placements are met.
    • Tracking student completion of ACOTE required forms - Student evaluation of FWE and site, objectives submitted.

  • Support the Doctoral Capstone Coordinator (DCC) with tasks related to student capstone project placements:
    • Tracking of required documentation
    • Maintaining up-to-date records of student progress.
    • Distribute and track student required forms- evaluation of capstone experience and site.
    • Track mentor forms.

  • Once a clinical site is designated by the AFWC or DCC as appropriate to meet the needs of the OTD program, follow up on the affiliation agreement process, track the progress, request legal reviews for non-UWS agreements, utilize SignNow to get signatures from appropriate parties, upload fully executed agreement into Teams Folder and Exxat, document site-specific health requirements to make sure students can see them, track expiration dates, and request updated agreements prior to expiration dates.
  • Maintain professional and timely communication with external partners (e.g., clinical fieldwork sites, community-based organizations) to ensure smooth coordination of student placements.
  • Maintain accurate and up-to-date databases related to fieldwork and doctoral capstone placements, student progress, and compliance requirements.

4. UWS CORE VALUES AND ASSOCIATED COMPETENCIES
The following Core Values are integral to working at UWS. All employees, regardless of their position within the university, are expected uphold the Core Values and demonstrate associated competencies.
Best Practices: We maintain high standards by using and integrating evidence across multiple disciplines.
Curiosity: We are innovative, open minded, and forward thinking.
Inclusiveness: We are respectful, mindful, and welcoming of different ways of being, thinking, and doing.
Professionalism: We are responsible, respectful, and accountable.
Student-Focus: We work for the common good of students' academic and professional success.
Whole-Person Health: We promote physical, mental and emotional wellness in all facets of the UWS experience.
5. POSITION QUALIFICATIONS
Required
Associate level or equivalent experience
Experience with administrative tasks:
  • Ability to work effectively with University administrators, faculty, staff
  • Excellent computer skills and proficiency with office productivity software, to include advanced skills in MS Excel, Word, and PowerPoint
  • Ability to input, organize and evaluate basic and complex data and information in electronic format
  • Skilled in providing excellent customer service, including highly effective written and verbal communication skills
  • Demonstrated ability to utilize discretion and confidentiality with all work and work products. Familiar with FERPA and HIPAA guidelines
  • Ability to establish and maintain effective working relationships with individuals and groups and to collaborate and work effectively as a team member
  • Attention to detail and ability to organize, prioritize work and meet deadlines
  • Ability to work effectively in a rapidly changing, fast-paced professional environment with regular interruptions
  • Demonstrated ability to think quickly and act appropriately in emergency situations
  • Willingness to occasionally work evening and weekend hours as requested
  • Willingness to learn and take on tasks of increasing responsibility
  • Ability to manipulate data electronically and provide technical assistance to others, communicate technical/complex information both verbally and in writing; establish and maintain cooperation, understanding, trust and credibility; perform multiple tasks concurrently and respond to class scheduling effectively.

Preferred
  • Bachelor's degree
  • Experience working with a relational database.
  • Familiar with occupational therapy education processes.
  • Familiar with processes for clinical placement of students.
  • Excellent skills with database management, use of Office 365 products, Sharepoint, and Teams

6. APPLICATION, SCREENING AND HIRING PROCESS:
Screening of applicants will begin immediately, and the position will remain open until filled. Please submit a resume and cover letter. You may attach your materials as Word or PDF documents.
Compensation & Benefits
This opportunity is budgeted at $ base compensation. Additional compensation factors may impact total compensation. To learn more about our competitive benefits and additional rewards, including generous paid time-off, medical and dental insurance coverage, life and disability insurance, retirement plan with employer contribution, multiple flexible spending accounts, tuition reimbursement, click the link below.
https://www.uws.edu/about/employment/
University of Western States is an Equal Opportunity Employer.

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