Technical Compliance Manager Jobs (NOW HIRING)

Please note that this posting closes at 3:00 pm on the date listed above.
If you have questions regarding this position, please contact Sheri Kennedy, Associate Director, at (385)-646-4658 or email slkennedy@graniteschools.org
Hours per week: 29
 

To perform this job successfully, an individual must be able to perform each essential function satisfactorily, with or without reasonable accommodations. The requirements listed below are representative of the knowledge, skills, training, education, responsibilities; abilities; the machines, tools and equipment used; background; and any licenses or certifications required. Physical, punctual, reliable, and predictable regular attendance is an essential job function to perform the essential duties and responsibilities of the position.

Job Summary

The Technical Compliance Manager ensures data integrity across platforms through regular reporting, cross-checks, and supportive school-level training. The employee works with teachers to prepare and manage a database for all special education students and services at assigned school locations. This position operates strictly in a non-directive, administrative advisory capacity to streamline backend record-keeping and file migrations, empowering school-level staff to maintain continuous state and federal regulatory compliance.

Essential Functions

• Database Maintenance & Technical Support:
  • Works collaboratively with teachers to establish, update, and prepare specialized databases and tracking tools for all assigned special education students and associated services.
  • Modernizes and supports in updating teacher tracking spreadsheets on a rolling monthly basis to reflect real-time enrollment, service, and placement modifications.
  • Inputs and synthesizes compliance data into district and state student information systems to ensure accurate information is recorded in a timely, secure manner.
  • Leverages automated data-validation processes to identify discrepancies in student records before reporting cycles.
• Records Management & Compliance Facilitation:
  • Organizes, archives, and systematically updates active and inactive physical student files in compliance with FERPA and IDEA regulations.
  • Prepares and packages student compliance files for end-of-year processing, facilitating secure transfer to subsequent educational locations or next-grade placements.
  • Cross-references database entries against physical files to verify that all mandatory compliance documentation remains current, complete, and readily accessible for formal audits.
  • Submits validated, high-integrity monthly data changes and compliance reports to district office leadership personnel.
• Administrative Operations & Support Coordination:
  • Conducts ongoing non-directive, supportive outreach to teachers and school-site staff with coordinators to assist them in meeting data-entry deadlines and technical compliance standards.
  • Maintains accurate, detailed logs of field mileage and site-visit schedules incurred during mobile school-support deployments.

Non-Essential Functions

• Other duties as assigned.

Required Knowledge and Skills

• Spreadsheet Formulation and Data Analysis: Advanced proficiency in manipulating spreadsheet formulas and data filtration systems within Microsoft Excel or Google Sheets to handle large datasets securely.
• Special Education Records Standards: Comprehensive foundational understanding of document retention, file organization, and student privacy laws (FERPA/IDEA) surrounding sensitive special education records.
• Detail Orientation and Quality Control: Strong organizational skills with an acute attention to detail, enabling the identification of minor data anomalies, missing signatures, or scheduling discrepancies across hundreds of active files.
• Supportive Communication & Collaboration: Strong interpersonal skills to interface positively and productively with colleagues, teachers, and administrators, maintaining a helpful, non-directive customer-service posture.
• Autonomous Task Management: Demonstrated ability to work independently, execute structured workflows without constant direct supervision, and meet rigid monthly reporting timelines.
• Professional Conduct: Ability to strictly maintain standards of professional conduct, handle confidential student data with absolute discretion, and represent the central district office professionally.

Required Education, Training, and Qualifications

• High school diploma or equivalent.
• Valid Driver's license for traveling between district school sites.

Required Prior Experience

• None required for baseline entry.
• One to two (1-2) years of clerical, data entry, or administrative support experience within a K-12 public education setting or specialized records management environment is preferred.

Assigned Decision Making

• Autonomously determines the optimal formatting, layout, and sorting methods for tracking spreadsheets within predefined district compliance guidelines.
• Prioritizes the daily sequencing of school-site technical support requests and data-entry workflows to satisfy monthly district submission windows.
• Flags administrative inconsistencies or missing data fields for teacher review, determining when an entry requires escalation to department supervisors.

Non-Supervisory Interaction

• Maintains continuous, supportive collaborations with special education teachers, school-site support personnel, program coordinators, and school administrators to streamline data pipeline workflows.

Supervisory Responsibility

• Not applicable.

Budget Responsibility

• Not applicable.

Working Environment

• Work takes place in general school-site administrative offices, classrooms, and central district office environments.
• High-concentration data verification windows tied to state funding deadlines, December 1 Child Count counts, and rigorous state/federal compliance audit cycles.
• Increased workload intensity and tight timelines concentrated in SeptemberOctober (fall enrollment setup) and AprilMay (end-of-year file packaging, transfer preparations, and closeouts).
• Requires regular travel between designated school locations throughout the district, requiring exposure to variable local weather and traffic conditions.

Physical Requirements

• Communication: Must be able to speak and hear clearly to communicate complex database parameters, software instructions, and technical compliance guidelines to instructional staff via phone, virtual meetings, and in person.
• Mobility: Frequently required to stand, walk, reach with hands and arms, stoop, kneel, and crouch to access low or high file cabinets. Must be able to travel independently to various school facilities.
• Vision: Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, and depth perception to facilitate continuous data analysis, extensive spreadsheet charting, and digital screen reviews.
• Lifting: Must be able to sit for long periods of time at a computer workstation. Occasional lifting, pushing, pulling, and carrying of office supplies, electronic hardware, and boxes of archived documentation weighing up to 20 pounds.