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Teaching Secretary Jobs in Delaware (NOW HIRING)

Owens Community College

... of teaching to different learning styles. The instructor must demonstrate calibration in clinical ... Secretary or electronically to the Department Course Management site. 4. Accesses Owens email ...

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Teaching Secretary information

What is a teaching secretary?

Teaching Secretaries are administrative professionals who provide support to teachers, academic departments, or educational institutions. Their duties often include managing schedules, organizing teaching materials, handling correspondence, maintaining records, and assisting with classroom logistics. They play a crucial role in ensuring that teachers can focus on instructional duties by managing many of the day-to-day administrative tasks. Teaching Secretaries may also help coordinate events, communicate with students and parents, and support other educational activities as needed.

How does a teaching secretary typically interact with faculty and students on a daily basis?

A Teaching Secretary serves as a key liaison between faculty, students, and administration, often managing communications, scheduling, and classroom logistics. On a daily basis, they may coordinate meetings, handle correspondence, assist with the preparation of teaching materials, and respond to student inquiries. Their role requires excellent organizational and interpersonal skills to ensure smooth operations and effective support for both teaching staff and students.

What are the key skills and qualifications needed to thrive as a teaching secretary, and why are they important?

To thrive as a Teaching Secretary, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a relevant diploma or certificate. Familiarity with educational software, word processing tools, and student information systems is typically required. Excellent communication, multitasking, and discretion are important soft skills for liaising with staff, students, and parents. These skills ensure smooth administrative operations, accurate record-keeping, and effective support for educational staff.

What is the difference between Teaching Secretary vs School Administrator?

AspectTeaching SecretarySchool Administrator
CredentialsTypically requires administrative or secretarial experience, often with a high school diploma or equivalentRequires higher education, often a degree in education, administration, or related fields
Work EnvironmentOffice within a school, supporting teachers and staffBroader school environment, overseeing overall school operations
Employer & Industry UsageUsed in schools to support daily administrative tasksUsed in educational institutions for leadership and management roles
Common Search & ComparisonOften compared for administrative support roles in schoolsCompared for leadership and management positions in education

The main difference between a Teaching Secretary and a School Administrator lies in their responsibilities and qualifications. Teaching Secretaries focus on administrative support within the school, while School Administrators oversee broader operations and management. Both roles are essential in the educational environment but serve different functions.

What are popular job titles related to Teaching Secretary jobs in Delaware?

For Teaching Secretary jobs in Delaware, the most frequently searched job titles are:

What job categories do people searching Teaching Secretary jobs in Delaware look for?

The top searched job categories for Teaching Secretary jobs in Delaware are:

What cities in Delaware are hiring for Teaching Secretary jobs?

Cities in Delaware with the most Teaching Secretary job openings:

Teaching Secretary jobs near you

Career and Technical Education (CTE) Financial Secretary

Odessa, DE • On-site

Appoquinimink School District
Education • 201 - 500 employees
Learn more about Appoquinimink School Districtexternal

Other

Posted 11 days ago

Job description

Position Type:
Secretarial/Clerical/Specialist/Secretary - 12-Months
Date Posted:
8/13/2026
Location:
District Office
Date Available:
ASAP
Closing Date:
Until Filled
Career and Technical Education (CTE) Financial Secretary
Position Summary
The Financial Secretary provides comprehensive administrative, financial, and operational support to the Teaching & Learning Department, Career & College Readiness Department and Communications Department. This position manages departmental finances, grant-related processes, event coordination, travel logistics, scheduling, and daily office operations while serving as a liaison among district staff, schools, students, families, business and community partners, and external organizations. The CTE Secretary exercises sound judgment, maintains confidentiality, and supports the efficient operation of department programs and initiatives.
SALARY RANGE
The salary range for this role can be found in the provided link: Salary Scales
ESSENTIAL DUTIES AND RESPONSIBILITIES
The following information is intended to describe the overall nature and scope of the work being performed in relation to the position. This is not a comprehensive listing of all of the responsibilities or tasks; other work may be assigned as deemed appropriate:
Financial Management
  • Manage financial records and budgets for the CTE Department.
  • Oversee financial processes for 509 funds, Perkins and grants, and Communications Department budgets.
  • Process purchase orders, invoices, reimbursements, and budget transactions.
  • Ensure compliance with district, state, federal, and grant requirements.
Department Operations
  • Coordinate department calendars, meetings, and schedules.
  • Provide administrative support to department leadership and staff.
  • Prepare correspondence, reports, meeting materials, and departmental documents.
  • Coordinate purchasing and ordering of supplies and materials.
Event Coordination
  • Plan and coordinate department events, meetings, advisory boards, and community engagement activities.
  • Manage event logistics, facility arrangements, materials, vendor coordination, and event preparation.
Communication & Customer Service
  • Serve as a primary point of contact for schools, staff, business partners, community organizations, and external agencies.
  • Coordinate department communications and provide exceptional customer service to internal and external stakeholders.
Travel Coordination
  • Coordinate in-state and out-of-state travel for Career and Technical Student Organizations (CTSOs), including transportation, lodging, registrations, and travel documentation.
District Office Front Desk Support
  • Provide coverage and support for the District Office front desk as needed.
  • Answer and direct incoming calls, greet visitors, and provide general information and assistance.
  • Direct questions and requests to the appropriate department or staff member.
  • Provide professional, welcoming customer service to staff, families, community members, and visitors.
  • Assist with maintaining an organized and efficient front office environment.
Other Duties
  • Support department initiatives, special projects, and daily office operations.
  • Perform other duties as assigned to support the mission and goals of the Office of Workforce Development within the Teaching and Learning Department.
MINIMUM QUALIFICATIONS:
Below are the qualifications for this position:
  • High School Diploma or GED Certificate (two years of applicable college or business school is preferred).
  • Thorough knowledge of secretarial techniques and office procedures.
  • Excellent interpersonal skills and ability to work with others.
  • Typing skills with accuracy.
  • Proficient Computer skills (e.g. Word Processing, Spreadsheet, Data Management, Power Point/or equivalent, Computerized Accounting Package).
  • Proficiency in both written and oral English usage and proofreading.
  • Ability to coordinate workload to meet established schedules/deadlines.
  • Demonstrates ability to make decisions, to work under pressure and to exercise good judgment, discretion, and confidentiality in performance of duties.
  • Ability to coordinate workload to meet established schedules/deadlines.
  • Demonstrates pleasant, cooperative attitude.
  • Demonstrates good attendance record (school or employment).
  • Effective communication skills.
PHYSICAL REQUIREMENTS
The following provides a brief description of physical requirements for this position:
While performing the duties of this job, the employee is regularly talking, expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. The employee must possess normal cognitive abilities including the ability to learn, recall and apply certain practices and policies. Frequently sitting and/or remaining in a stationary position for long periods of time. Exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
PHYSICAL AND ENVIRONMENTAL CONDITIONS
The work of this class is generally performed in a school environment. Work may require the ability to move around the school and office spaces.
PRE-EMPLOYMENT REQUIREMENTS
  • All persons employed by the Appoquinimink School District are required to submit a criminal background check and a tuberculosis test.
  • Anyone offered employment is required to provide the following: proper identification (Social Security Card and Driver's License), documentation of eligibility for employment in the U.S.A., completion of I-9 form, and completion of paperwork for the Delaware Child Protection Registry.
ADA ACCOMMODATIONS DISCLOSURE
Under the Americans with Disabilities Act (ADA), the Appoquinimink School District is required to provide reasonable accommodations to qualified employees with disabilities, unless doing so would pose an undue hardship. Qualified employees must have the requisite skills, experience, education, and licenses for the job, and must also be able to perform the essential functions of the job, with or without reasonable accommodations.
NONDISCRIMINATION DISCLOSURE
The Appoquinimink School District is an equal opportunity employer that is committed to diversity, equity, and inclusion in its educational programs, services, and activities for all students and employees. The Appoquinimink School District does not discriminate or retaliate in the hiring, training, assignment, promotion/transfer of employees on the basis of race, creed, color, religion, national origin, age, sex, sexual orientation, domicile, marital status, handicap, or any other characteristic as outlined by federal, state, or local laws.
EVALUATION
Job performance will be evaluated by the Building Principal in accordance with established provisions.
APPLICATION PROCESS
  • Visit us at https://www.applitrack.com/apposchooldistrict/onlineapp/
  • Locate job of interest
  • Select apply
  • Create a username and password to complete the application. Please keep track of this information so that you will be able to log in and edit or review any applications you submit.

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