Temporary Secretary In Jobs in Delaware (NOW HIRING)

Non-Instructional Paraeducator 
JOB GOAL:   Provide general clerical support to special education sites to ensure compliance with special education paperwork. Manage private student records and information in a timely manner under the direction of special education administrator.
PERFORMANCE RESPONSIBILITIES: include the following. Other duties may be assigned.
1. Maintains files set up new student files, file private student paperwork, secures special education files, and organizes files according to district procedures, shredding appropriate documents prior to transfer of files. Ensure that all evaluation reports, information from outside sources, all meeting notices, test protocols etc. are filed chronologically in student files. Ensure consents to release/obtain information are completed and filed. At the end of the school year organize files to be sent to receiving school for student transitioning to the next building.
3. Develops and maintains database management systems for student information: maintain caseload lists, and ESR annual dates, paperwork timelines and teacher information as directed.
4. Assists Special Education Coordinators as needed to schedules IEP meetings, issue meeting notices, contact parents, upload documents, disseminate information to case managers, communicate with team members, arrange meeting locations, and calendar invitations.
5. Works with special education staff to process district paperwork such as data collection for September 30th and December 1st child count report, extended school year, indicator reporting, and ICT applications.
6. General Office & Other Duties. Photo copying, collating, word processing, faxing, creating forms, filing, ordering, organizing, copy/mailing documents to other districts/schools/agencies upon request and release, contact previous schools for records, emailing, communication, and mailing.
7. Attend meetings and trainings on special education processes and procedures as directed
MINIMUM REQUIREMENTS:

• Maintains confidentiality as required and appropriate.
• Demonstrates initiative, independence and decision making appropriate to the performance tasks of this position.
• Provides well organized, accurate work.

QUALIFICATIONS:

• Minimum high school diploma with documented business and/or secretarial course work beyond high school level; college degree preferred.
• Computer skills including word processing, spreadsheets, internet and web-based systems.
• Experience on various computer platforms required (ie Eschool, IEPPlus, Outlook, Google Docs).
• Strong organizational and interpersonal skills.
• Experience with Special Education forms and special education procedures preferred.

Additional Duties
Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school office.
Note:  The above description is illustrative of tasks and responsibilities.  It is not meant to be all inclusive of every task or responsibility. School Administration will assign duties.
Equipment
Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.
Travel Requirements
Limited travel to and from meetings may be required.
Knowledge, Skills and Abilities

• Ability to describe problems and work orally or in writing to supervisor as needed.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
• Ability to carry out instructions furnished in written or oral form.
• Ability to add, subtract, multiply and divide, and perform arithmetic computations.
• Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, PowerPoint).
• Ability to problem-solve job-related issues.
• Ability to work with a diverse group of individuals.
• Ability to process paperwork accurately according to standardized procedures.
• Ability to maintain confidentiality of information regarding students, employees and others, financial information, collective bargaining information, etc.
• Organizational, scheduling, and time management skills.
• Knowledge of office management procedures.
• Knowledge of state and federal laws relating to public education and public information.

Physical and Mental Demands, Work Hazards

• Works in standard office and school building environments.
• Ability to work outdoors during outdoor student activities.
   
  

Qualification Profile

• Graduation from high school.
• Experience/Degree - office procedures and record keeping preferred.
• School Level Experience preferred
• Experience working with public preferred
• TEMPORARY POSITION:        No
              Note:   All temporary positions will end on June 30th.
  NUMBER OF MONTHS/DAYS: 12 Months - 261 Days
  Note:  Months/days will be pro-rated to start date.
  FULL TIME OR PART TIME:    Full Time
  ELIGIBLE FOR "STATE SHARE" OF BENEFITS:        Yes
  PENSION ELIGIBLE POSITION:  Yes
  MINIMUM QUALIFICATIONS: 
  NOTE:  A minimum of a high school diploma or GED is required for all employees of the Seaford School District. 
  APPLICATION PROCEDURE:  Interested and qualified candidates should complete an online application. 
  NOTE:  Currently employed staff members interested and certified/licensed in this position will be given first consideration and should remit a staff transfer request on the Seaford School District website www.seafordbluejays.org no later than the application closing date referenced above. 
  SPECIAL CONDITIONS OF EMPLOYMENT:  All new state employees will be required to participate in the State of Delaware's Direct Deposit system.  With direct deposit, wage and salary payments are deposited in the employee's bank account via electronic funds transfer.
  All final candidates for employment must have a satisfactory criminal background check before being placed on contract/payroll as per State of Delaware regulations. Candidates must register through IdentoGo Delaware to make an appointment.  The cost of the criminal background check is $85 (expense borne by the prospective employee).  Final candidates must also receive a satisfactory child protection registry check.
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
• All final candidates for employment must have a satisfactory Child Protective Registry check. Information will be provided in the new hire packet. 
  Final candidates must also produce documentation of Mantoux skin test results for entrance to school system.
  The State of Delaware has initiated a lag pay policy which means that new employees will receive the first paycheck at the end of the second pay period of work. 
  The Seaford School District reserves the right to extend or shorten the application and/or interview period, to fill or not fill a position, to modify the job requirements within one's primary area of certification, and to reject any or all applications for just cause.
  The State of Delaware does not discriminate against qualified persons with disabilities in its programs or services.  Persons with disabilities are encouraged to contact the Human Resource and Public Information Office, at (302) 629-4587, as soon as possible to request an auxiliary aid or service.
  The Seaford School District is committed to a policy of nondiscrimination against any employee or applicant because of race, color, religion, sex, national origin, ethnicity, age, marital or handicapped status in accordance with state and federal laws.  This policy shall apply to recruitment, employment, and subsequent placement, training, promotion, compensation, tenure and probation, and other terms and conditions of employment over which the district has jurisdiction.  Inquiries should be directed to:  Director of Personnel, 390 North Market Street Ext., Seaford, DE 19973.  Phone:  (302) 629-4587.
  DISCLAIMER: If there is any conflict in interpretation between this posting and information from the Delaware Department of Education, the Delaware Department of Education prevails.
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Grade Configurations:
West Seaford Elementary School - Kindergarten through Grade 2
Blades Elementary School - Kindergarten through Grade 2
Central Elementary School - Grade 3 through Grade 5
Frederick Douglass Elementary School - Grade 3 through Grade 5
Seaford Middle School - Grade 6 through Grade 8
Seaford High School - Grade 9 through Grade 12

FOR INTERNAL USE ONLY EMPLOYEE CLASSIFICAITON Support - Para POSITION TITLE Non-Instructional Para MANAGEMENT POSITION? (Y/N) N CONTRACTUAL? (Y/N)  N PAY SCALE Hourly FLSA STATUS (Exempt/Non-Exempt Exempt MONTHS EMPLOYED 10 DAYS EMPLOYED 185 JOB CODE P75057 DEPARTMENT 952300600 REVISED 11/2022

 
 

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