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Talent Assistant Jobs in Washington (NOW HIRING)

Condé Nast

Talent Coordinator

Adelphi, MD · Hybrid

Compile and distribute the internal talent newsletter, liaising with the talent teams across the global markets to coordinate the relevant case studies. * Assist the wider talent team with ad hoc ...

U.S.VETS

Veteran Talent Specialist

Washington, DC

$23 - $27/hr

Assists veteran talent with creating a professional resume and cover letter, as well as helping create a LinkedIn profile and value proposition pitch to assist with applications for employment.

BBYO

Associate Talent Services

Washington, DC · On-site +1

Communicate clearly with internal stakeholders and external talent to confirm schedules, deliverables, travel details, and required documentation. * Assist with the coordination for talent per ...

Addison Group

Talent Acquisition Specialist

Washington, DC · On-site

$32 - $35/hr

This role will assist with full-cycle recruiting efforts and help deliver a positive candidate experience across the organization. Addison Group is hiring a Talent Acquisition Specialist on behalf of ...

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How much do talent assistant jobs pay per hour?

As of Aug 30, 2026, the average hourly pay for talent assistant in Washington is $22.32, according to ZipRecruiter salary data. Most workers in this role earn between $20.67 and $24.23 per hour, depending on experience, location, and employer.

What is a talent assistant?

Talent Assistants are professionals who support talent managers, agents, or casting directors in the entertainment industry. Their responsibilities often include coordinating schedules, handling communications, organizing auditions, and managing administrative tasks for actors, musicians, or other performers. They serve as a crucial link between talent and management, helping ensure smooth operations and effective communication. Talent Assistants must be highly organized, discreet, and able to handle fast-paced environments. The role is often a stepping stone for those aspiring to advance in talent management or casting.

What does a talent assistant do?

As a talent assistant, your responsibilities are to coordinate the schedule and interviews of a company's talent. Talent is a term typically used for celebrities, important visitors, candidates for high-level positions, or executives within the company. Talent assistants frequently schedule calls, arrange for travel and hotel accommodations, manage itineraries, compile expense reports, and maintain contact information. You may also be asked to assist in other ways, such as recruiting additional support, helping the company find new talent, or managing social media accounts on behalf of the talent. Depending on the company, you may need to travel with talent on a frequent basis and work independently or with a larger team.

What are the key skills and qualifications needed to thrive as a talent assistant, and why are they important?

To succeed as a Talent Assistant, you typically need strong organizational abilities, attention to detail, and a background in HR, administration, or a related field. Familiarity with applicant tracking systems (ATS), HR databases, calendar management software, and standard office applications is often required. Excellent interpersonal communication, discretion, and multitasking skills help build relationships and maintain confidentiality in this support role. These competencies ensure efficient talent processes, positive candidate experiences, and smooth coordination within HR teams.

How does a talent assistant typically support the recruitment process within a team?

As a Talent Assistant, you will play a crucial role in supporting the recruitment process by scheduling interviews, coordinating communication between candidates and hiring managers, and maintaining applicant tracking systems. You'll often prepare job postings, screen resumes, and assist with onboarding new hires. This position requires strong organizational skills and the ability to handle multiple tasks simultaneously, as you'll be collaborating closely with recruiters, HR managers, and various department leads to ensure a smooth hiring experience for candidates.
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Infographic showing various Talent Assistant job openings in Washington as of August 2026, with employment types broken down into 2% As Needed, 73% Full Time, 16% Part Time, 3% Temporary, and 6% Contract. Highlights an 93% Physical, 1% Hybrid, and 6% Remote job distribution, with an average salary of $46,436 per year, or $22.3 per hour.

Legal Talent Acquisition Assistant

finnegan

Washington, DC • On-site

Full-time

Re-posted yesterday

Job description

About Us

Finnegan is more than just a law firm – we are a powerhouse of innovation and strategy growth.  We pride ourselves on providing top-tier intellectual property services globally.  Our success is rooted in our emphasis on relationships with our clients and each other.  We care about every individual, and it is why many professionals have spent their entire careers at Finnegan.

Role Overview

The Legal Talent Acquisition Assistant helps support full-cycle legal talent recruitment for attorneys, technical specialists, patent agents, contract attorneys, and other attorney-type roles.  This role supports Talent & HR COE administration and legal talent onboarding and integration.

Responsibilities

Recruiting Assistance

  • Assists with recruiting activities, including developing interview schedules, greeting candidates, creating applicant files, communicating as necessary with interview participants, administering  and monitoring the background check/employment verification process, preparing offer/rejection letters and statistical reports using ViRecruit.
  • Effectively codes and inputs resumes/applications into the resume tracking database; creates and distributes recruiting status reports as needed
  • Works with Senior Manager, Legal Talent Acquisition to collect resumes, register for career fairs and on-campus interview programs, and assists in sourcing candidate resumes
  • Helps draft offers of employment
  • Assists with the talent acquisition activities for the summer associate program

Processing New Hires and Departures

  • Assists the Manager of Recruiting and Onboarding with the on-boarding process, including assembling new attorney procedure manuals/materials and ensuring completion of all new hire forms
  • Sends approvals for relocation to external relocation vendor for new hires
  • Drafts new hire biographies for the firm newsletter
  • Checks in with new hires on a regular basis to ensure they have access to resources required to ramp up an efficient practice.
  • Keeps departing attorney procedures up to date for all firm offices.  Sends procedures to departing attorney-type personnel in a timely manner.  Sends departing attorney-type personnel notifications to attorney checklist email distribution list.
  • Conducts walk-through of departing attorney-type personnel offices to ensure compliance with departing attorney procedures

Maintenance of Attorney-type Data/Files

  • Enters new hire information into HR database
  • Ensures appropriate status changes are entered into HR database (e.g., associate transitioning to partner, student associate transitioning to associate)
  • Creates and maintains a variety of department files and records including highly confidential performance evaluations, candidate and firm employee personnel information
  • Conducts periodic audits of attorney-type data in HR database(s) to ensure that it is up to date
  • Maintains and updates attorney-type monthly attrition reports for management

General Support and Administration

  • Processes relevant firm financial documents, invoices, check requests, TV’s, credit card reconciliation, etc.
  • Makes travel/hotel accommodations for new attorney-type personnel (orientation, training) and candidates
  • Prepares routine recruiting correspondence
  • Participates in summer associate, student associate, and attorney events hosted by the department, as requested
  • Works collaboratively with Talent & HR COE staff to support other functional areas, special projects, and general department administration
  • Utilizes AI and technology to improve processes and decision-making.

Qualifications

  • Bachelor’s degree required; preferably in Human Resources, Business Administration, or related field.
  • Minimum 1-2 years of progressive legal talent acquisition experience in a law firm or staffing agency placing attorneys/legal professionals required.
  • Familiarity in the key markets in which the firm operates is preferred.
  • Proven expertise in interview techniques, applicant screening, and contract and offer negotiation, including agency contracts and relationships.
  • Demonstrated success in sourcing candidates through diverse channels.
  • Strong understanding of employment laws, legal principles, and hiring regulations.
  • Skilled in applicant tracking systems, report writing, and HRIS/database systems (preferably Aderant/viRecruit, Dayforce, or similar)
  • Proficient in Microsoft Office Suite, especially Excel; knowledge of SharePoint; skilled in internet research. Experience with AI-enabled recruiting and HR tools is a plus.
  • Skilled with Microsoft Teams and Zoom platforms.
  • Experienced in legal and business research using various databases.
  • Excellent organizational, communication, and interpersonal skills.
  • Ability to build relationships and collaborate across all levels of the organization.
  • Capable of prioritizing tasks and clearly communicating with leadership and team.
  • Proactive self-starter with attention to detail and strategic awareness.
  • Flexible and responsive to shifting demands; effective under tight deadlines and multitasking environments.
  • High level of discretion, professionalism, diplomacy, and commitment to confidentiality.

 

Join Finnegan where your skills will drive success of one of the world’s leading IP law firms.

The role is based in our Washington, DC office, and requires a hybrid/onsite work schedule. The base annual pay range for this role is between $65,000 - $75,000; roughly $33.34 to $38.46 per hour. The base pay to be offered will vary and depend on skills and qualifications, experience, location and will also take into account internal equity. A full range of medical, financial and/or other benefits dependent on the position will also be offered.

Equal Employment Opportunity Statement: 

Finnegan is an Equal Opportunity Employer. The firm is committed to providing equal employment opportunities to all applicants for employment, as defined by applicable state and federal laws, without regard to race, color, religion, sex, national origin, ancestry, age, sexual orientation, gender identity or expression, physical or mental disability, medical condition, military or veteran status, genetic information, marital status, pregnancy, childbirth, or related medical conditions, or any other protected status in accordance with all applicable federal, state and local laws. For candidates needing reasonable accommodations or assistance with the application process, please contact Human Resources at 202.216.5400.

Our privacy policy for applicants can be found here.

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