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Staffing Coordinator / Receptionist

Palmetto, GA

$17.50 - $18/hr

Our client is seeking a professional and organized Staffing Coordinator / Receptionist to support daily front office and hiring operations in Palmetto, GA. This role will assist with candidate ...

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How much do support receptionist jobs pay per hour?

As of May 30, 2026, the average hourly pay for support receptionist in the United States is $17.82, according to ZipRecruiter salary data. Most workers in this role earn between $15.14 and $19.95 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Support Receptionist, and why are they important?

To thrive as a Support Receptionist, you need excellent organizational skills, attention to detail, and proficiency in basic office administration, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, phone systems, and scheduling tools is typically required. Strong interpersonal skills, a professional demeanor, and the ability to multitask help you stand out in this role. These capabilities are vital for ensuring smooth office operations and providing a positive first impression to clients and visitors.

How does a Support Receptionist typically collaborate with other departments within an organization?

As a Support Receptionist, you frequently coordinate with various departments such as Human Resources, Facilities, and IT to ensure smooth office operations. This includes directing incoming inquiries to the appropriate teams, scheduling meetings, and assisting with administrative tasks for different departments. Effective communication and organizational skills are key, as you'll often be the first point of contact for both visitors and internal staff, helping to facilitate information flow and maintain a welcoming environment.

What are Support Receptionists?

Support Receptionists are administrative professionals who serve as the first point of contact for visitors and callers in an organization. They handle a variety of tasks including greeting guests, managing phone calls, scheduling appointments, and providing general administrative support to staff and clients. Their role is vital in ensuring smooth communication and efficient operations within an office setting.
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Support Receptionist jobs near you
Infographic showing various Support Receptionist job openings in the United States as of May 2026, with employment types broken down into 1% As Needed, 72% Full Time, 22% Part Time, 1% Temporary, and 4% Contract. Highlights an 100% Physical job distribution, with an average salary of $37,057 per year, or $17.8 per hour.

Admin Support (Receptionist/ Mail & File Management)

HeiTech Services, Inc

Arlington, VA • On-site

$19 - $23.75/hr

Full-time

Posted 14 days ago

Job description

The Administrative Support Specialist provides critical front-office, mailroom, file management, and operational support services that help maintain efficient day-to-day office operations in a fast-paced professional environment. This role serves as a central coordination point for administrative activities involving visitor reception, incoming and outgoing correspondence, records handling, meeting support, conference room readiness, and general office logistics.
The position requires a highly organized and customer-focused professional who can effectively manage multiple responsibilities while maintaining professionalism, accuracy, and responsiveness. The ideal candidate is comfortable supporting both administrative and operational functions, interacting with staff and visitors at all levels, coordinating time-sensitive requests, and ensuring office support areas remain organized, functional, and service-ready. Strong communication skills, attention to detail, adaptability, and a proactive approach to customer service are essential for success in this role.
Key Responsibilities
  • Receive, review, process, log, and distribute incoming mail and packages, including verification of attachments and required documentation.
  • Review and route faxes, electronic documents, shared mailbox items, and other incoming correspondence to appropriate staff.
  • Prepare, pick up, and coordinate outgoing mail, express delivery pouches, packages, and commercial delivery items.
  • Maintain correspondence logs, receipt records, mailing dates, tracking information, and related administrative records.
  • Maintain organized, stocked, and professional mailroom, copier, file, and workroom areas.
  • Monitor supplies and equipment in mailroom and work areas; report low inventory, equipment issues, or service needs.
  • Handle phone calls, emails, mail, visitor interactions, and internal/external communications in a professional manner.
  • Manage calendars, schedule meetings and appointments, greet visitors, and support front-desk or reception activities as needed.
  • Create, distribute, file, and organize correspondence, reports, and other documents.
  • Provide general office support, including administrative tasks, data entry, filing, document handling, and customer service.
  • Support upkeep, setup, and reset of conference rooms, training rooms, and meeting spaces.
  • Manage multiple tasks, prioritize daily assignments, and respond flexibly to time-sensitive requests.
  • Move files, file boxes, room setup materials, supplies, or similar items when required.

Requirements
  • High school diploma required; higher education preferred.
  • 1-3 years of experience in a professional office environment as a support assistant, receptionist, mailroom clerk, administrative assistant, or equivalent role.
  • Experience handling phone calls, emails, mail, visitors, and internal/external communications.
  • Experience collecting, sorting, logging, and distributing incoming mail, packages, correspondence, or documents.
  • Ability to maintain records of receipt, mailing dates, correspondence logs, tracking information, and other required documentation.
  • Ability to ensure proper mailing, routing, shipping, and delivery of packages, letters, and related materials.
  • Experience managing calendars, scheduling meetings or appointments, and greeting senior-level visitors or guests.
  • Experience creating, distributing, filing, or organizing correspondence, reports, and other documents.
  • Experience providing general office support, including administrative tasks, data entry, filing, document handling, and customer service.
  • Experience supporting the upkeep and setup of conference rooms, training rooms, or meeting spaces.
  • Proficiency with Microsoft Outlook, Teams, Word, PowerPoint, Excel, office software, databases, and standard office equipment.
  • Strong organizational and customer service skills.
  • Effective written and verbal communication skills.
  • Ability to manage multiple tasks, prioritize effectively, and respond quickly in a time-sensitive environment.
  • Ability to manage a reception area or front-office workspace professionally.
  • Physical ability to move files, file boxes, room setup materials, supplies, equipment, or similar items when required.
  • Ability to obtain and maintain a Secret security clearance; active clearance preferred.
  • U.S. Citizenship required.

HeiTech Services is an Equal Opportunity Employer. We consider all qualified applicants without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, veteran status, or any other protected status under applicable law.
If you require a reasonable accommodation during the application process, please contact us at HR@HeiTechServices.com.
HeiTech Services may utilize technology-assisted tools, including artificial intelligence, to support the review of application materials. These tools are used to enhance efficiency; however, all hiring decisions are made by human reviewers in accordance with federal hiring guidelines.

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