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Summer Administrative Assistant Jobs (NOW HIRING)

Kona Ice

Administrative Assistant

Hackensack, NJ

$18 - $20/hr

We are seeking a dynamic and organized Administrative Assitant to join our team. The ideal ... Plan and coordinate events, including school functions, summer camps, parks, and corporate ...

A-LIGN

Administrative Assistant

Tampa, FL · On-site

$16.50 - $22/hr

Administrative Assistant Tampa, United States - In-Office Hybrid About the Role The Administrative ... Summer Hours About A-LIGN A-LIGN is the leading provider of high-quality, efficient cybersecurity ...

The Shyft Group

Administrative Assistant

Fort Myers, FL · On-site

$21 - $23/hr

Administrative Assistant Fort Myers, FL Regular Employee Hourly Non-Exempt $21.00 - 23.00 What you ... Our global product brands bring you an exceptional varietyof equipment for both summer and winter ...

Common Point

SYEP Administrative Assistant

Delaware, NJ · On-site

$15/hr

The Summer Youth Employment Program (SYEP) provides New York City youth with summer employment and ... ABOUT THE POSITION The Part-Time Administrative Assistant will work in the SYEP program, located at ...

Commonpoint Queens

$15/hr

The Summer Youth Employment Program (SYEP) provides New York City youth with summer employment and ... ABOUT THE POSITION The Part-Time Administrative Assistant will work in the SYEP program, located at ...

Grant Associates

Administrative Assistant

Bronx, NY · On-site

$50K - $60K/yr

Administrative Assistant Who We Are Our employees consistently rate Grant Associates as a great ... Summer Fridays • Weekly Wellness Sessions • Medical/Vision/ Dental • Employer Paid Life ...

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How much do summer administrative assistant jobs pay per hour?

As of Sep 3, 2026, the average hourly pay for summer administrative assistant in the United States is $21.04, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

What is a summer administrative assistant?

A Summer Administrative Assistant provides clerical and organizational support to a company or department during the summer months. Responsibilities may include answering phones, scheduling appointments, managing files, data entry, and assisting with office tasks as needed. This role helps maintain efficiency while regular staff take time off or during peak business periods. It is an excellent opportunity for students or seasonal workers to gain administrative experience. Strong communication, organizational, and computer skills are typically required.

What are the typical daily responsibilities for a summer administrative assistant?

As a Summer Administrative Assistant, you can expect to assist with tasks such as answering phones, managing schedules, filing documents, preparing meeting materials, and supporting various office projects. You’ll likely collaborate closely with different team members, helping to coordinate events, manage communications, and ensure that administrative processes run smoothly. The work environment is often fast-paced and dynamic, providing valuable exposure to office operations and teamwork. This role offers a great opportunity to build practical skills, gain professional experience, and make connections that can help you in your future career.

What are the key skills and qualifications needed to thrive in the summer administrative assistant position, and why are they important?

To thrive as a Summer Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in basic office tasks such as filing, scheduling, and data entry, often supported by a high school diploma or ongoing college enrollment. Familiarity with office software like Microsoft Office Suite, Google Workspace, and general office equipment is typically expected. Excellent communication, time management, and adaptability are important soft skills for effectively interacting with team members and handling a range of administrative duties. These skills and qualities are crucial for ensuring smooth, efficient office operations during a busy seasonal period.

What are the top 3 skills of a summer administrative assistant?

A summer administrative assistant should have strong organizational skills to manage tasks efficiently, excellent communication abilities for interacting with staff and clients, and proficiency with office software such as Microsoft Office or Google Workspace. Attention to detail and the ability to multitask are also essential for success in this role.

What other jobs can a summer administrative assistant do?

A summer administrative assistant can often transition into roles such as office clerk, receptionist, data entry clerk, or customer service representative, as these positions require similar organizational and communication skills. Gaining experience with office software like Microsoft Office or Google Workspace can also prepare them for administrative or support roles in various industries.
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What states have the most Summer Administrative Assistant jobs?

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Summer Administrative Assistant jobs near you
Infographic showing various Summer Administrative Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $43,768 per year, or $21 per hour.

Administrative Assistant

The Children's Institute of Pittsburgh

Pittsburgh, PA • On-site

$17.50 - $23.50/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 7 days ago

Job description

Careers at Our Amazing Place.
At The Children's Institute of Pittsburgh, we've built our legacy on being amazing. After more than a century of the highest quality care and service to children and their families, we're forever proud of our team members who don't just make a career here - they make a difference.
Job Title: Administrative Assistant
Location: Pittsburgh, PA
Schedule: Full -time; Monday-Friday; some flexibility during summer
About the Position
The Administrative Assistant/Special Education Secretary provides essential administrative, technical, communication, and operational support to the Associate Chief School Administrator (ACSA), school administrators, and special education team. This role is central to the effective coordination of student information management, ACCESS billing, IEP meeting scheduling, compliance-related documentation, and the accurate handling of confidential school information.
The position contributes to the overall efficiency and reliability of school operations by maintaining highly organized records, monitoring timelines, coordinating clear and timely communication, and responding to changing priorities with professionalism, discretion, independent judgment, accuracy, and attention to detail.
  • Provide administrative and operational support to the Associate Chief School Administrator, school administrators, and special education team.
  • Manage calendars, scheduling, correspondence, document preparation, and communication.
  • Coordinate IEP meetings, team meetings, and other school-based meetings, including logistics, materials, invitations, and follow-up documentation.
  • Maintain confidential student records, compliance documents, and administrative files.
  • Process administrative requests, prepare forms and communications, and support daily school operations.
  • Track deadlines and follow up on outstanding documentation, compliance tasks, and data entry.
  • Coordinate ACCESS billing timelines, reporting, and administrative workflows.
  • Coordinate professional development scheduling, registration, attendance tracking, and materials.
  • Organize and maintain project files in accordance with retention and confidentiality requirements.
  • Prioritize workload, manage competing deadlines, and provide status updates on projects and tasks.
  • Maintain student information systems by entering updates, verifying records, running reports, and resolving discrepancies.
  • Gather, track, and submit ACCESS billing information within established timelines.
  • Maintain documentation for audits, monitoring visits, internal reviews, and compliance activities.
  • Draft and update procedures, guidelines, and reference materials.
  • Ensure compliance with organizational policies, privacy standards, and confidentiality requirements.
  • Serve as a primary point of contact for administrative and special education communications.
  • Prepare and distribute approved communications to families, staff, and community partners, including through Skyward.
  • Provide administrative support and accurate information to staff, families, visitors, auditors, and other stakeholders.
  • Collaborate with the Director of Education and clerical staff to ensure efficient school operations.
  • Safeguard confidential information by following established data security and document-handling procedures.
  • Follow organizational procedures, communication standards, and administrative workflows.
  • Recommend improvements to administrative processes and workflows.
  • Participate in required training and implement updated procedures and system changes.
  • Adapt to changing school priorities, reporting requirements, and operational needs.

Qualifications
  • Minimum of one year of experience in an administrative support role, preferably in a school or special education setting.
  • Experience as an Administrative Assistant, School Office Assistant, Special Education Secretary, or similar position.
  • Experience with PIMS reporting or comparable student data reporting systems preferred.
  • Experience using student information systems, data reporting tools, or administrative recordkeeping systems preferred.
  • Experience supporting special education, school administration, or compliance processes preferred.
  • Proficiency with Microsoft Office Suite.
  • Ability to learn and use school-based technology systems.
  • High school diploma or GED required.
  • Associate degree in Administrative Support, Business Administration, Education, or a related field preferred.
  • No professional licensure or certification required.
  • Must successfully complete all required pre-employment clearances and trainings, including:
    • Act 34 Criminal Background Check
    • Act 33 Child Abuse Clearance
    • Act 73 FBI Fingerprinting Background Check
    • CPR and First Aid training (provided upon hire if not current)

Benefits Summary
We're proud to offer generous benefits to our team members. Regular full-time team members are eligible for the following benefits:
  • Medical and Prescription insurance - Choice of two health plans and networks
  • Dental and Vision - Free coverage for team members.
  • Paid Time Off (PTO) and Holidays
  • Medical, Bereavement, Educational, & Personal Leaves
  • Parental leave (birth & adoption) paid - 6 weeks
  • 403b Retirement Plan - pre-tax & Roth options; employer match after 1 year
  • Student Loan Refinancing Program
  • Public Service Loan Forgiveness Program - CI qualifies as non-profit
  • Education Assistance/Tuition Reimbursement
  • Professional Development/CEU's
  • Life and Short- & Long-Term Disability insurance
  • Credit Union
  • Team Member Recognition Events
  • Referral bonus
  • CPR training (employer paid)

Are you looking for a position where you can make a lasting impact in the lives of children and their families? Are you ready to brighten the future of Amazing Children? We want to hear from you!
The Children's Institute of Pittsburgh is an Equal Opportunity Employer. We serve a diverse population of children and families, and we want our workforce to reflect that same diversity. We want all interested individuals to feel welcome in applying for a career at our amazing place - we can't wait to meet you!
The Children's Institute does not exclude, deny benefits to, or otherwise discriminate against any person on the basis of race, color, national origin, religious creed, AIDS or HIV status, disability, ancestry, age, gender, sexual orientation, gender identity or expression, genetic information, marital status, union membership, or veteran/military status in employment.

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