Subpoena Administrator Jobs (NOW HIRING)

Make your next move an expert one.

At Colliers it's not our success that sets us apart, it's how we achieve it. Our people are passionate, take ownership and always do what's right for our clients, people and communities.

Why Colliers?

Our enterprising environment needs your expertise to facilitate Colliers' continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career.

***This is a remote position based out of our various work states listed on the posting.***

About the role:

The Subpoena & eDiscovery Paralegal (internally called Litigation Paralegal) supports the Legal Department in responding to subpoenas, discovery requests, garnishment orders, and similar legal notices. This role plays a critical part in coordinating document collection, managing ediscovery processes, and serving as a liaison between internal business partners and external counsel. The position is well suited for a junior to mid-level paralegal or legal clerk seeking hands-on experience in a corporate or in-house legal environment.

In this role, you will:

• Manage and respond to subpoenas, garnishment orders, discovery requests, and other legally mandated notices, ensuring timely and accurate compliance.

• Coordinate and support ediscovery processes, including email searches, document retrieval, and electronic data collection relevant to legal requests.

• Work closely with internal business contacts (e.g., HR, Payroll, IT, Operations) to: Ensure completeness and accuracy of searches and data production, clarify scope, timelines, and process-related questions, and provide guidance on discovery requirements and legal obligations

• With support from other members of the Legal team, engage with external legal counsel on matters related to discovery and subpoenas, including: Scope clarification, negotiation of deadlines or extensions, and resolution of procedural or compliance-related questions

• Maintain organized records of all requests, responses, and related correspondence.

• Assist with process improvements, templates, and documentation related to subpoena and discovery response workflows

What you'll bring:

• 2+ years of experience in a law firm responding to inbound subpoenas/depositions/garnishments

• Experience with eDiscovery and working with internal partners to obtain information

• Paralegal Certificate or similar equivalency

• Experience with Purview is a bonus.

• Excellent verbal and written communication skills.

• Comfortable working in a very fast paced environment with multiple deadlines.

• Strong organization skills, ability to work independently, and proactive foresight to anticipate next steps is needed.

Pursuant to state/local law, Colliers is disclosing the following information:

Area/Location Specific: Remote - Various Locations Listed

Approximate hourly range for this Role: $28.85 - $33.65 USD

Our hourly ranges are determined by role, level, and location. The range displayed on this job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

Benefits

Employees (and their families) are provided options for employer subsidized medical benefits including RX, dental, vision as well as employer paid basic life/AD&D insurance and short-term / long-term disability.Employeesare able toenroll in our company's 401k plan, which includes an employer match.Employees will also receive10 daysof sick leave and a minimum of 15-days vacationannually. Certain senior-level roles are eligible for unlimited time off. Employees will also enjoy 10 paid holidays plus two personal flex days throughout the calendar year. Twelve weeks (for birth parents) and 4 weeks (for non-birth parents, including adoptive/foster parents) for paid parental leave will also be available for use after successful completion of90 daysof employment.Individuals may be eligible for different oradditionalbenefits under applicable state law.

Bonus

This position is eligible for an annual bonus, based on company and individual performance.

Applications will be accepted on an ongoing basis.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civilliability.

#LI-EH1

#LI-Remote

Make your next move an expert one and join us as we lead the industry into the future.

Applicants must be currently authorized to work in the United States on a full-time basis. The employer will not sponsor applicants for work visas.

Direct applicants only please, no agencies.

Colliers respects diversity and is an equal opportunity employer. No employee or applicant for employment will be discriminated against on the basis of any actual or perceived membership in any protected category including race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. If you are a qualified applicant who requires reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact accommodations@colliers.com for assistance.

For all other inquiries, including general application support or questions regarding open positions, kindly direct your email to the recruiting team at colliers.careers@colliers.com.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.