ZipRecruiter

Log In

1

Subpoena Administrator Jobs (NOW HIRING)

Holland America Group

Legal Administrator

Miami, FL · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Coordinate Medicare reporting compliance, subpoena response processes, and the procurement and ... Time card administrator for the department. Responsible for approval of time cards for payroll ...

Carnival Corporation

Legal Administrator

Miami, FL · Hybrid

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Coordinate Medicare reporting compliance, subpoena response processes, and the procurement and ... Time card administrator for the department. Responsible for approval of time cards for payroll ...

Holland America Group

Legal Administrator

Miami, FL · Hybrid

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Coordinate Medicare reporting compliance, subpoena response processes, and the procurement and ... Time card administrator for the department. Responsible for approval of time cards for payroll ...

Monitise

Paralegal, Subpoena Team

Milwaukee, WI

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Job Title Paralegal, Subpoena Team About your role: This role will be responsible for the intake ... This role will work directly with lead in-house and external counsel to professionally administer ...

Fiserv, Inc.

Paralegal, Subpoena Team

Milwaukee, WI · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Job Title Paralegal, Subpoena Team What does a great paralegal do? This role will be responsible ... This role will work directly with lead in-house and external counsel to professionally administer ...

County of Chester, PA

Benefits Administrator II

West Chester, PA · On-site +1

$30.67/hr

  • Medical

  • Life

  • Retirement

Administer Workers' Compensation (WC) and Long-Term Disability (LTD) claims. * Compile and monitor ... Provide WC information for subpoena purposes. * Maintain and update the workers' compensation panel ...

Swinerton Incorporated

Craft HR Administrator

Fairfield, CA · On-site

$24 - $36/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Act as primary administrator for drug/alcohol screening program which includes reviewing/monitoring ... Prepare subpoena responses in an accurate and timely manner, and provide to Legal team for review ...

Swinerton

Craft HR Administrator

Fairfield, CA · On-site

$24 - $36/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Act as primary administrator for drug/alcohol screening program which includes reviewing/monitoring ... Prepare subpoena responses in an accurate and timely manner, and provide to Legal team for review ...

Cambridge Swinerton Builders

Craft HR Administrator

Fairfield, CA

$24 - $36/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Act as primary administrator for drug/alcohol screening program which includes reviewing/monitoring ... Prepare subpoena responses in an accurate and timely manner, and provide to Legal team for review ...

Swinerton

Bilingual Craft HR Administrator

San Diego, CA · On-site

$24 - $36/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Act as primary administrator for drug/alcohol screening program which includes reviewing/monitoring ... Prepare subpoena responses in an accurate and timely manner, and provide to Legal team for review ...

RMGS Inc

Medical Administrator

MS · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Position Overview RMGS, Inc. is currently recruiting a Medical Administrator in Stennis ... Strong knowledge of medical‑legal requirements, including record control, subpoena handling ...

GFT.

IDOT Project Administrator

Schaumburg, IL · Hybrid

$35 - $45/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

GFT is seeking a Project Administrator to assist with the current program management ... Review subpoena and claim requests for related issued utility permits or work, send related PDF ...

GFT.

IDOT Project Administrator

Schaumburg, IL · Hybrid

$35 - $45/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

GFT is seeking a Project Administrator to assist with the current program management ... Review subpoena and claim requests for related issued utility permits or work, send related PDF ...

GFT.

IDOT Project Administrator

Schaumburg, IL · On-site

$35 - $45/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

GFT is seeking a Project Administrator to assist with the current program management ... Review subpoena and claim requests for related issued utility permits or work, send related PDF ...

next page

Showing results 1-20

All JobsSubpoena Administrator Jobs

Subpoena Administrator information

What is the difference between Subpoena Administrator vs Paralegal?

AspectSubpoena AdministratorParalegal
Required CredentialsHigh school diploma, specialized subpoena trainingAssociate's or Bachelor's degree in paralegal studies
Work EnvironmentLegal or corporate settings, focusing on subpoena processingLaw firms, corporate legal departments, courts
Employer & Industry UsageLegal support services, government agenciesLegal firms, corporate legal teams, courts
Common Search & ComparisonSubpoena Administrator vs Paralegal

The Subpoena Administrator primarily handles subpoena processing, requiring specialized training and focusing on legal document management. Paralegals have broader legal support roles, often with formal education, assisting attorneys with case preparation. While both roles work within legal environments, the Subpoena Administrator's duties are more specialized in subpoena logistics, whereas paralegals have a wider scope of legal tasks.

What is a subpoena administrator?

Subpoena Administrators are professionals responsible for managing and processing legal subpoenas and other court orders that require an organization to provide documents, information, or testimony. They ensure that all requests are handled in compliance with legal and regulatory requirements, coordinating with internal departments and external legal entities. Their duties may include reviewing subpoenas, tracking deadlines, preparing responses, and maintaining records. Subpoena Administrators play a critical role in protecting the organization’s interests while ensuring prompt and accurate compliance with legal demands.

How does a subpoena administrator typically collaborate with legal teams and external parties during the subpoena process?

A Subpoena Administrator works closely with both internal legal teams and external entities, such as law firms and courts, to ensure the accurate and timely processing of subpoenas. This involves coordinating document collection, verifying compliance with legal requirements, and maintaining clear communication channels to track the status of requests. The role often requires regular meetings or check-ins with attorneys and records departments, as well as prompt responses to inquiries from external parties. Effective collaboration is essential to minimize delays and ensure all information is handled securely and confidentially.

What are the key skills and qualifications needed to thrive as a subpoena administrator?

To thrive as a Subpoena Administrator, you need a solid understanding of legal processes, document management, and compliance regulations, often supported by a background in legal studies or paralegal certification. Familiarity with case management software, legal databases, and secure document handling systems is typically required. Strong organizational skills, attention to detail, and effective communication are essential soft skills to manage sensitive information and coordinate with legal teams. These skills ensure accurate, timely processing of subpoenas and compliance with legal obligations, reducing risk to the organization.
More about Subpoena Administrator jobs

What job categories do people searching Subpoena Administrator jobs look for?

The top searched job categories for Subpoena Administrator jobs are:

Subpoena Administrator jobs near you
Infographic showing various Subpoena Administrator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 10% Part Time, 1% Temporary, and 4% Contract. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution.

Legal Administrator

Holland America Group

Miami, FL • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 6 days ago

Holland America Line rating

6.2

Company rating: 6.2 out of 10

Based on 20 frontline employees who took The Breakroom Quiz

7th of 9 rated cruise lines

Job description


The Legal Assistant Coordinator is a critical operational and compliance role within the Risk Management and Legal support functions, responsible for adherence to court-mandated deadlines, regulatory requirements, and corporate legal obligations. The position plays a key role in the intake, tracking, and calendaring of legal matters, including lawsuits, assisting with subpoena compliance, and regulatory reporting deadlines. This role ensures that statutory and court-imposed deadlines are met, mitigating the risk of sanctions, penalties, and adverse legal outcomes The role also provides key legal administrative support for the Risk Management Department as a whole.
Essential Functions:
  • Responsible for the intake, docketing, and calendaring of litigation matters, including lawsuits, pleadings, court deadlines, and trial dates, and coordinating assignments to outside counsel. Maintain litigation calendars, case status reports, claims closures, and a tickler system to ensure timely compliance with court deadlines. Receive, log, and track incoming legal matters; accurately calendar deadlines and litigation milestones; monitor active cases for compliance; escalate deadline risks; and collaborate with Legal, Claims, and outside counsel to maintain visibility into case status and required actions.
  • Coordinate Medicare reporting compliance, subpoena response processes, and the procurement and renewal of fleet ship certificates, all of which carry significant legal and financial exposure if not properly managed. This role requires a high level of accuracy, confidentiality, and accountability, directly supporting the company's compliance posture and risk mitigation strategy. Support adherence to court orders, statutory obligations, and regulatory reporting requirements, including Medicare Secondary Payer (MSP) quarterly settlement reporting, ensuring timely and accurate submissions to avoid statutory penalties. Assist with subpoena intake, tracking, and coordination to ensure complete and timely responses, mitigating the risk of court sanctions, and maintain comprehensive documentation to support compliance and audit readiness.
  • Exercise a high degree of confidentiality, discretion, and professionalism in handling sensitive legal, financial, and claims-related information. Provide administrative support to the Risk Management and Legal teams, including data collection, report generation, and document preparation. Coordinate meetings, prepare materials, track action items, and follow up to ensure timely completion. Manage international and domestic travel logistics and expenses. Create and maintain organizational charts, departmental reporting tools and other resources that support operational efficiency and informed decision-making.
  • Serve as the backup coordinator for evidence preservation, partnering with shoreside and shipboard Security teams to ensure the timely preservation of CCTV footage and physical evidence from shipboard investigations to support tracking, retrieval, and management of evidence to mitigate spoliation risks and maintain compliance with legal and regulatory obligations. Coordinate with internal stakeholders, including IT, operations, and vessel teams, to facilitate effective preservation efforts, and maintain accurate logs, records, and documentation related to evidence management, retention, and compliance processes.
  • Time card administrator for the department. Responsible for approval of time cards for payroll purposes and accurate entries of PTO, Sick time and other time off entries for the department's employees.
  • Act as the department coordinator for legal holds and document retention requirements, ensuring compliance with applicable policies and protocols. Monitor claims, litigation, and compliance mailboxes and route communications appropriately. Sort, distribute, and track internal and external correspondence to maintain organization, accountability, and timely follow-up.
  • Support onboarding and offboarding of employees by coordinating equipment requests/return of equipment, responsible for coordinating set up/cancellation of PNC accounts, mobile accounts, etc. Provide coverage for other support staff in the department when they are out of office.

Knowledge, Skills & Abilities:
  • Scope: CCL and Corporate collaboration.
  • Problem solving: Provide legal administrative support services with a strong focus on compliance and problem-solving, including managing the coordination of large-scale virtual meetings and responding to inquiries. Collaborate with the IT Help Desk and shipboard teams to proactively identify and resolve logistical and compliance-related issues, ensuring seamless operations and adherence to company and statutory standards.
  • Impact: This role is integral to the company's legal and regulatory compliance framework. Failure to execute responsibilities accurately and timely could result in: missed court deadlines and adverse rulings, court sanctions, fines, or default judgments, regulatory penalties related to Medicare reporting violations, spoliation sanctions due to improper evidence handling, reputational and financial risk to the organization. this role administers department programs and procedures with a strong emphasis on accuracy, consistency, and adherence to legal compliance standards.
  • Leadership: Collaboration with the legal team.

Qualifications:
  • Associates Degree in Administration, Legal Administrative Support, or similar
  • Bachelor's Degree - preferred
  • Ability to communicate confidently at the highest levels and build effective internal and external relationships.
  • Legal Administrative support experience with 3 - 5 years of legal experience and demonstrated accomplishments.
  • Proficient in Microsoft Office Products (Outlook, Word, PowerPoint, Excel, Teams, etc.)

Travel No or very little travel likely
Work Conditions: Work may require employee to work inside and/or outside with exposure to changing climate and/or operate machinery.
Physical Demands: Must be able to remain in a stationary position at a desk and/or computer for extended periods of time. Occasionally walk for an extended amount of time during dry dock period.
This position is classified as "in-office." As an in-office role, it requires employees to work from a designated Carnival office in South Florida Monday through Thursday each week. Employees may work from their homes on Fridays. Candidates must be located in (or willing to relocate to) the Miami/Ft. Lauderdale area.
Offers to selected candidates will be made on a fair and equitable basis, taking into account specific job-related skills and experience.
At Carnival, your total rewards package is much more than your base salary. All non-sales roles participate in an annual cash bonus program, while sales roles have an incentive plan. Director and above roles may also be eligible to participate in Carnival's discretionary equity incentive plan. Plus, Carnival provides comprehensive and innovative benefits to meet your needs, including:
  • Health Benefits:
    • Cost-effective medical, dental and vision plans
    • Employee Assistance Program and other mental health resources
    • Additional programs include company paid term life insurance and disability coverage
  • Financial Benefits:
    • 401(k) plan that includes a company match
    • Employee Stock Purchase plan
  • Paid Time Off
    • Holidays - All full-time and part-time with benefits employees receive days off for 8 company-wide holidays, plus 2 additional floating holidays to be taken at the employee's discretion.
    • Vacation Time - All full-time employees at the manager and below level start with 14 days/year; director and above level start with 19 days/year. Part-time with benefits employees receive time off based on the number of hours they work, with a minimum of 84 hours/year. All employees gain additional vacation time with further tenure.
    • Sick Time - All full-time employees receive 80 hours of sick time each year. Part-time with benefits employees receive time off based on the number of hours they work, with a minimum of 60 hours each year.
  • Other Benefits
    • Complementary stand-by cruises, employee discounts on confirmed cruises, plus special rates for family and friends
    • Personal and professional learning and development resources including tuition reimbursement
    • On-site Fitness center at our Miami campus

#CCL
#LI-HybridRemote
#LI-SR1
About Us
About Us
At Carnival Cruise Line, our mission is to consistently deliver safe, fun, and memorable vacations at a great value. As the world's most popular cruise line, we offer a variety of unique experiences across our fleet, ensuring that every voyage is filled with excitement and discovery. From world-class entertainment and dining to exploring stunning destinations, we create lasting memories for our guests while maintaining a dedication to the places we visit and the lives we touch.
Join us and embark on a career that offers not only the chance to grow professionally but also the opportunity to be part of a global community that makes a difference.
In addition to other duties/functions, this position requires full commitment and support for promoting ethical and compliant culture. More specifically, this position requires integrity, honesty, and respectful treatment of others, as well as a willingness to speak up when they see misconduct or have concerns.
Carnival Corporation and Carnival Cruise Line is an equal employment opportunity/affirmative action employer. In this regard, it does not discriminate against any qualified individual on the basis of sex, race, color, national origin, religion, sexual orientation, age, marital status, mental, physical or sensory disability, or any other classification protected by applicable local, state, federal, and/or international law.
https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/eppac.pdf
https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/fmlaen.pdf

What Holland America Line employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

Apply