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Study Abroad Program Assistant Jobs in Indiana (NOW HIRING)

Bethel University

Director of Worship Arts

Mishawaka, IN · On-site

... study abroad programs, etc.) * Maintain 5 office hours each month to meet with students in the major. * Teaching duties not to exceed 6 load hours annually. * Maintain awareness of publications and ...

Purdue University

Honors Advisor

West Lafayette, IN · On-site

$46K/yr

Experience working with related student-centered areas (leadership, study abroad, research ... Knowledge of programs and majors at Purdue University Additional Information: * Purdue will not ...

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How much do study abroad program assistant jobs pay per hour?

As of Aug 25, 2026, the average hourly pay for study abroad program assistant in Indiana is $20.86, according to ZipRecruiter salary data. Most workers in this role earn between $13.97 and $21.63 per hour, depending on experience, location, and employer.

What does a study abroad program assistant do?

A Study Abroad Program Assistant supports the administration and coordination of international study programs for students. Their responsibilities often include assisting with application processes, organizing orientations, communicating with students and partner institutions, and providing ongoing support before, during, and after the study abroad experience. They play a key role in ensuring students have the information and resources they need for a successful and safe experience abroad. Additionally, they may handle logistical tasks such as arranging housing, travel, and visa documentation. The role requires strong organizational, communication, and cross-cultural skills.

How does a study abroad program assistant typically collaborate with students and faculty during the planning and execution of international programs?

A Study Abroad Program Assistant plays a key role in facilitating communication and logistics between students, faculty, and administrative departments. They often help students navigate application processes, visa requirements, and pre-departure orientations while supporting faculty in coordinating program schedules, travel arrangements, and academic requirements. Regular meetings, email correspondence, and informational sessions are common methods of collaboration. This teamwork ensures that both logistical and academic elements of the program run smoothly, providing a positive experience for all participants.

What are the key skills and qualifications needed to thrive as a study abroad program assistant, and why are they important?

To thrive as a Study Abroad Program Assistant, you need strong organizational skills, attention to detail, and a background in international education or related fields, often supported by a bachelor's degree. Familiarity with database management systems, travel logistics platforms, and proficiency in at least one foreign language are typically advantageous. Excellent interpersonal communication, cultural sensitivity, and problem-solving abilities help you effectively support students and coordinate with partner institutions. These skills ensure smooth program administration, positive student experiences, and successful cross-cultural engagement.

What is the difference between Study Abroad Program Assistant vs Study Abroad Coordinator?

AspectStudy Abroad Program AssistantStudy Abroad Coordinator
Required CredentialsAssociate's or Bachelor's degree, relevant experienceBachelor's degree, often with additional experience in program management
Work EnvironmentOffice setting, assisting with student support and logisticsOffice and on-site visits, overseeing program operations
Employer & Industry UsageUniversities, study abroad agenciesUniversities, international education organizations
Common Search & ComparisonEntry-level support role in study abroad programsProgram management and coordination role

The Study Abroad Program Assistant typically handles administrative support, student communication, and logistical tasks within study abroad programs. In contrast, the Study Abroad Coordinator manages program planning, oversees operations, and ensures program quality. Both roles require relevant education and experience but differ mainly in responsibility scope and level of involvement in program management.

What are the most commonly searched types of Study Abroad Program jobs in Indiana?

The most popular types of Study Abroad Program jobs in Indiana are:

What are popular job titles related to Study Abroad Program Assistant jobs in Indiana?

For Study Abroad Program Assistant jobs in Indiana, the most frequently searched job titles are:

What job categories do people searching Study Abroad Program Assistant jobs in Indiana look for?

The top searched job categories for Study Abroad Program Assistant jobs in Indiana are:

What cities in Indiana are hiring for Study Abroad Program Assistant jobs?

Cities in Indiana with the most Study Abroad Program Assistant job openings:

Study Abroad Program Assistant jobs near you

Administrative Assistant Global Education

Saint Mary's College

Notre Dame, IN • On-site

$17.75 - $23.75/hr

Full-time

Re-posted 2 days ago

Job description


Description
The Administrative Assistant, Global Education provides comprehensive administrative and operational support to the Global Education Office (GEO) in advancing the College's mission of providing meaningful global learning opportunities for students. With more than one-third of Saint Mary's College students participating in study abroad and other global experiences, this position plays a vital role in ensuring the success of these programs through exceptional administrative, financial, and operational support.
This ten-month position requires a highly organized and detail-oriented professional with strong financial management, technical, event planning, and communication skills. The Administrative Assistant collaborates closely with faculty, staff, students, and external partners while providing excellent customer service, supervising student employees, coordinating office operations, and supporting study abroad programming.
The position reports to the Directors of Global Study and Experience and serves as an integral member of the Global Education Office team.
Job Responsibilities
Financial Administration
  • Ensure study abroad invoices are accurately coded and paid in a timely manner while assisting with expenditure tracking.
  • Process reimbursements and reconcile purchasing card transactions for multiple faculty and staff members.
  • Create and maintain detailed spreadsheets to monitor budgets for multiple Global Education programs.
  • Communicate with study abroad partners regarding program costs and financial estimates.
  • Coordinate financial processes with Student Accounts, Financial Aid, the Business Office, and other campus departments.
  • Administer student scholarship processes for Global Education programs.

Technical & Systems Support
  • Manage the Global Education Office's study abroad application software (Via).
  • Manage the study abroad email inbox and respond to inquiries.
  • Maintain organized digital filing systems and electronic records.
  • Manage and update the Study Abroad social media account.
  • Learn and utilize departmental software and databases to support office operations.

Student Employee Supervision
  • Recruit, hire, onboard, train, schedule, and supervise student employees.
  • Provide guidance, support, and ongoing feedback to student staff.

Study Abroad Program Support
  • Enroll students and faculty in international insurance and the U.S. State Department's Smart Traveler Enrollment Program (STEP).
  • Ensure accurate study abroad participant data is shared with campus partners.
  • Create promotional materials for study abroad programs, events, and student outreach initiatives.

Event & Travel Coordination
  • Coordinate logistics for Global Education events, including room reservations, catering, and event materials.
  • Assist with travel arrangements for faculty and staff as needed.

Office Administration
  • Ensure front desk coverage of the Global Education Office and warmly welcome students, faculty, staff, and visitors.
  • Maintain an organized office environment and order supplies as needed.
  • Collaborate with campus partners including Information Technology, Building Services, and other administrative departments.
  • Manage memberships in professional global education organizations.
  • Maintain departmental calendars and coordinate meetings and events.
  • Record and distribute meeting minutes for committees and departmental meetings.
  • Perform additional administrative duties and special projects as assigned.

Minimum Qualifications
  • High school diploma or equivalent required.
  • Extensive experience with budgeting, financial tracking, and administrative support.
  • Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint).
  • Experience using Google Workspace (Gmail, Drive, Docs, Sheets).
  • Strong computer aptitude and ability to quickly learn new software applications and databases.
  • Excellent written, verbal, and interpersonal communication skills.
  • Strong organizational skills with exceptional attention to detail.
  • Ability to manage multiple priorities while working independently.
  • Demonstrated ability to maintain confidentiality and exercise sound judgment.
  • Ability to work effectively with individuals from diverse backgrounds and provide exceptional customer service.
  • Ability to collaborate effectively within a team environment and adapt to changing priorities.

Preferred Qualifications
  • Bachelor's degree.
  • Previous administrative experience in higher education, international education, or a related field.
  • Experience managing social media accounts and creating promotional materials.
  • Experience with study abroad management software such as Via or similar platforms.
  • Experience supervising student employees or interns.
  • Event planning and project coordination experience.
  • Experience working with financial systems and budget management.
  • Interest in or familiarity with study abroad, international education, or global engagement programming.

Schedule
Full-time, 10-month position.
Eligibility to Work
Applicants must be legally authorized to work in the United States at the time of hire and must not require visa sponsorship from the College, either now or in the future.

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