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Student Records Assistant Jobs in Iowa (NOW HIRING)

Minnstate

$47K - $93K/yr

Working Title: Assistant Registrar - MSUAASF Range C Institution: St. Cloud State University ... Maintain confidentiality and integrity of student records in compliance with FERPA and ...

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Student Records Assistant information

What are the key skills and qualifications needed to thrive as a student records assistant, and why are they important?

To thrive as a Student Records Assistant, you need strong organizational skills, attention to detail, and familiarity with data entry and records management, typically supported by a high school diploma or equivalent. Proficiency with student information systems (SIS), Microsoft Office Suite, and document management software is often required. Excellent communication, discretion, and problem-solving abilities help you interact effectively with students, staff, and faculty while maintaining confidentiality. These skills are vital for ensuring accurate record-keeping, compliance with privacy regulations, and efficient support of academic operations.

What are some common challenges faced by student records assistants, and how can they be managed effectively?

Student Records Assistants often encounter challenges such as maintaining accuracy while handling large volumes of data, meeting tight deadlines during enrollment periods, and ensuring compliance with privacy regulations like FERPA. These challenges can be managed by developing strong organizational habits, utilizing student information systems efficiently, and collaborating closely with registrars, faculty, and administrative staff. Regular training on data management tools and privacy policies also helps ensure that records are processed accurately and securely.

What does a student records assistant do?

A Student Records Assistant is responsible for maintaining and organizing student records, such as transcripts, enrollment information, and academic histories. They ensure the accuracy and confidentiality of student data, handle requests for records from students and staff, and help update databases as needed. The role may also involve answering inquiries, processing registrations, and supporting other administrative functions within educational institutions. Attention to detail and good organizational skills are key for this job.

What is the difference between Student Records Assistant vs Registrar Assistant?

AspectStudent Records AssistantRegistrar Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary courseworkHigh school diploma; some positions may require post-secondary education or certifications
Work EnvironmentEducational institutions, handling student data and recordsRegistrar offices, managing student registration and records
Employer & Industry UsageSchools, colleges, universitiesColleges, universities, educational institutions
Common Search & Comparison IntentUnderstanding job duties, requirements, and differencesComparing roles related to student record management

The Student Records Assistant primarily focuses on maintaining and updating student records, while the Registrar Assistant supports registration processes and administrative tasks within the registrar's office. Both roles work closely in educational settings but differ in specific responsibilities and focus areas.

What are the most commonly searched types of Student Records jobs in Iowa? The most popular types of Student Records jobs in Iowa are:
What are popular job titles related to Student Records Assistant jobs in Iowa? For Student Records Assistant jobs in Iowa, the most frequently searched job titles are:
What job categories do people searching Student Records Assistant jobs in Iowa look for? The top searched job categories for Student Records Assistant jobs in Iowa are:
What cities in Iowa are hiring for Student Records Assistant jobs? Cities in Iowa with the most Student Records Assistant job openings:
Student Records Assistant jobs near you
Infographic showing various Student Records Assistant job openings in Iowa as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 14% Part Time, 1% Temporary, and 3% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Student Worker - Student Administrative Services Registrar Assistant

Palmer College of Chiropractic

Davenport, IA • On-site

$14.50 - $18.25/hr

Other

Re-posted yesterday

Job description

Student Employment Opportunity: Student Administrative Services Registrar Assistant
**This position is for current Palmer College of Chiropractic students only.
Function:
To assist the Student Academic Records Coordinator and/or Associate Registrar with confidential student academic records handling, general clerical tasks, and front desk support. The work-study position is primarily responsible for providing confidential and sensitive records and clerical support services related to archived and current student records, graduation activities, and other assigned duties under the supervision of the Student Academic Records Coordinator and/or the Associate Registrar.
Organizational Relationship:
The primary supervisor for this position is the Student Academic Records Coordinator, with the Associate Registrar serving as a secondary supervisor as needed. The work-study is accountable to their assigned administrative staff member for the successful and timely completion of assigned duties.
General Qualifications:
  • Ability to work in and maintain all sensitive information and paperwork in a confidential manner.
  • Ability to take direction and perform confidential duties and tasks in support of student records creation, maintenance and delivery services.
  • Ability to learn multiple software, databases and web-based information systems related to student records digitization, organization, retrieval, and processing
  • Ability to use office equipment

Specific Duties and Responsibilities:
  • Assist in providing clerical support for the origination and maintenance of confidential student academic files, ensuring materials are filed correctly in designated cabinets.
  • Assist in the digitization of student records to support transcript, diploma, and other student record request fulfillment activities.
  • Assist in obtaining accurate student information and documents.
  • Perform data entry into various documents and software programs.
  • Assist with navigating the student portal and Palmer website to locate necessary forms.
  • Assist students and alumni at the front desk with completing various request forms.
  • Support graduation preparation and related duties.
  • Aid in the completion of special projects as assigned.
  • Answer phones, direct calls, and take messages when staff members are in meetings or unavailable.
  • Help with the registration process as needed, including collecting and distributing registration materials.
  • Assist with disseminating information and forms to students as needed.
  • Distribute correct academic forms for students to complete.

Evaluated Procedures and Schedules:
  • 10 hours a week
  • Evaluated on abilities to maintain strict confidentiality related to student records content and duties
  • Evaluated on abilities to accurately and without errors support student academic recordkeeping, delivery services and other front desk duties related to student and academic support.
  • Evaluated on accuracy

Disclaimer: A student's length of participation in the Student Employment Program will be from the date of hire until termination either by student, supervisor, or Office of Financial Planning and not to exceed the student's enrollment at Palmer College of Chiropractic.

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