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Student Records Assistant Jobs in Iowa (NOW HIRING)

Albia Community School District, IA

Associate

Albia, IA · On-site

$13.75 - $15.75/hr

Record and track student progress, attendance, and behavior to assist with evaluations and IEP revisions. * Personal Care: Assist students with personal needs such as toileting, dressing, and hygiene ...

EICC

Admin Assistant I

Riverdale, IA

$19.23 - $23.08/hr

Position Information Position Title Admin Assistant I Job Category H6 Job Type Support Staff ... students, student records, and other communications, and when preparing documents or recording ...

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Student Records Assistant information

What are the key skills and qualifications needed to thrive as a student records assistant, and why are they important?

To thrive as a Student Records Assistant, you need strong organizational skills, attention to detail, and familiarity with data entry and records management, typically supported by a high school diploma or equivalent. Proficiency with student information systems (SIS), Microsoft Office Suite, and document management software is often required. Excellent communication, discretion, and problem-solving abilities help you interact effectively with students, staff, and faculty while maintaining confidentiality. These skills are vital for ensuring accurate record-keeping, compliance with privacy regulations, and efficient support of academic operations.

What are some common challenges faced by student records assistants, and how can they be managed effectively?

Student Records Assistants often encounter challenges such as maintaining accuracy while handling large volumes of data, meeting tight deadlines during enrollment periods, and ensuring compliance with privacy regulations like FERPA. These challenges can be managed by developing strong organizational habits, utilizing student information systems efficiently, and collaborating closely with registrars, faculty, and administrative staff. Regular training on data management tools and privacy policies also helps ensure that records are processed accurately and securely.

What does a student records assistant do?

A Student Records Assistant is responsible for maintaining and organizing student records, such as transcripts, enrollment information, and academic histories. They ensure the accuracy and confidentiality of student data, handle requests for records from students and staff, and help update databases as needed. The role may also involve answering inquiries, processing registrations, and supporting other administrative functions within educational institutions. Attention to detail and good organizational skills are key for this job.

What is the difference between Student Records Assistant vs Registrar Assistant?

AspectStudent Records AssistantRegistrar Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary courseworkHigh school diploma; some positions may require post-secondary education or certifications
Work EnvironmentEducational institutions, handling student data and recordsRegistrar offices, managing student registration and records
Employer & Industry UsageSchools, colleges, universitiesColleges, universities, educational institutions
Common Search & Comparison IntentUnderstanding job duties, requirements, and differencesComparing roles related to student record management

The Student Records Assistant primarily focuses on maintaining and updating student records, while the Registrar Assistant supports registration processes and administrative tasks within the registrar's office. Both roles work closely in educational settings but differ in specific responsibilities and focus areas.

What are the most commonly searched types of Student Records jobs in Iowa? The most popular types of Student Records jobs in Iowa are:
What are popular job titles related to Student Records Assistant jobs in Iowa? For Student Records Assistant jobs in Iowa, the most frequently searched job titles are:
What job categories do people searching Student Records Assistant jobs in Iowa look for? The top searched job categories for Student Records Assistant jobs in Iowa are:
What cities in Iowa are hiring for Student Records Assistant jobs? Cities in Iowa with the most Student Records Assistant job openings:
Student Records Assistant jobs near you
Infographic showing various Student Records Assistant job openings in Iowa as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 14% Part Time, 1% Temporary, and 3% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

High School Counseling Center Office Assistant 26-27 (Part Time)

ADM Community School District

Adel, IA • On-site

Part-time

Re-posted 4 days ago

Job description

Position Type:
Support Staff
Date Posted:
6/5/2026
Location:
ADM High School
ADM High School is looking to hire a parttime office assistant to support the Counseling Center.
Position Purpose
Under the direct supervision of the Principal and the High School Counselors, applicant will provide clerical, secretarial and administrative assistance to the Guidance Office.
Essential Functions
  • Maintain accurate student records to support the guidance office and counselors.
  • Maintain office bulletins, announcements and communications.
  • Provide a high level of customer service.

Knowledge, Skills and Abilities
  • Strong computer and technical skills.
  • Experience with word processing and various data systems.
  • Proficient oral and written skills.
  • Strong customer service skills.
  • High attention to detail and accuracy for compliance.
  • Maintains a high level of confidentiality.
  • Ability to work independently and meet deadlines.

Approximately 16 hours a week, schedule to be determined.
ADM encourages all interested and qualified candidates to apply.

Apply