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Student Records Assistant Jobs in Colorado (NOW HIRING)

Columbia College

Academic Advisor

Denver, CO · On-site

$23.96/hr

Maintain accurate student records, advising notes, and documentation in compliance with ... assist with matriculation and encourage success. * Deliver student advising, to include degree ...

Columbia College

Academic Advisor

Englewood, CO · On-site

$23.96/hr

Maintain accurate student records, advising notes, and documentation in compliance with ... assist with matriculation and encourage success. * Deliver student advising, to include degree ...

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Student Records Assistant information

What does a student records assistant do?

A Student Records Assistant is responsible for maintaining and organizing student records, such as transcripts, enrollment information, and academic histories. They ensure the accuracy and confidentiality of student data, handle requests for records from students and staff, and help update databases as needed. The role may also involve answering inquiries, processing registrations, and supporting other administrative functions within educational institutions. Attention to detail and good organizational skills are key for this job.

What are the key skills and qualifications needed to thrive as a student records assistant, and why are they important?

To thrive as a Student Records Assistant, you need strong organizational skills, attention to detail, and familiarity with data entry and records management, typically supported by a high school diploma or equivalent. Proficiency with student information systems (SIS), Microsoft Office Suite, and document management software is often required. Excellent communication, discretion, and problem-solving abilities help you interact effectively with students, staff, and faculty while maintaining confidentiality. These skills are vital for ensuring accurate record-keeping, compliance with privacy regulations, and efficient support of academic operations.

What are some common challenges faced by student records assistants, and how can they be managed effectively?

Student Records Assistants often encounter challenges such as maintaining accuracy while handling large volumes of data, meeting tight deadlines during enrollment periods, and ensuring compliance with privacy regulations like FERPA. These challenges can be managed by developing strong organizational habits, utilizing student information systems efficiently, and collaborating closely with registrars, faculty, and administrative staff. Regular training on data management tools and privacy policies also helps ensure that records are processed accurately and securely.

What is the difference between Student Records Assistant vs Registrar Assistant?

AspectStudent Records AssistantRegistrar Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary courseworkHigh school diploma; some positions may require post-secondary education or certifications
Work EnvironmentEducational institutions, handling student data and recordsRegistrar offices, managing student registration and records
Employer & Industry UsageSchools, colleges, universitiesColleges, universities, educational institutions
Common Search & Comparison IntentUnderstanding job duties, requirements, and differencesComparing roles related to student record management

The Student Records Assistant primarily focuses on maintaining and updating student records, while the Registrar Assistant supports registration processes and administrative tasks within the registrar's office. Both roles work closely in educational settings but differ in specific responsibilities and focus areas.

What are the most commonly searched types of Student Records jobs in Colorado?

The most popular types of Student Records jobs in Colorado are:

What are popular job titles related to Student Records Assistant jobs in Colorado?

For Student Records Assistant jobs in Colorado, the most frequently searched job titles are:

What job categories do people searching Student Records Assistant jobs in Colorado look for?

The top searched job categories for Student Records Assistant jobs in Colorado are:

What cities in Colorado are hiring for Student Records Assistant jobs?

Cities in Colorado with the most Student Records Assistant job openings:

Student Records Assistant jobs near you
Infographic showing various Student Records Assistant job openings in Colorado as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 14% Part Time, 1% Temporary, 3% Contract, and 1% Nights. Highlights an 90% Physical, 1% Hybrid, and 9% Remote job distribution.

Registration and Records Office Assistant

Colorado Community College System Career Site

Aurora, CO • On-site

$17.50/hr

Full-time

Posted 22 days ago

Job description

Title: Registration and Records Office Assistant

Position Type: Work-Study

College: Community College of Aurora

Campus: CentreTech Campus

Location: Aurora

Salary Range: $17.50 per hour

Who We Are:

The Community College of Aurora serves our diverse community by providing high-quality instruction and support services to prepare students for transfer and employment. We are particularly interested in applicants who demonstrate a commitment to working with individuals and groups from diverse backgrounds and identities, including, but not limited to, socioeconomic status, culture, sexual orientation, gender identity and expression, disability, multilingual learners, veterans, non-traditional students, race, and ethnicity.

More than 20 languages and 60 countries are represented at CCA. In addition to traditional degree and certificate programs, CCA offers non-credit professional development courses, customized training, and economic and workforce development resources to employer partners and individual professionals seeking to enhance the capacity and productivity of their workforce or expand their own knowledge and skills. The college centers diversity, equity, and inclusion, and we actively seek employee partners who want to join us in reducing outcome gaps among our diverse student population.

General Description:

Student assistant in the Registration & Records Department who will provide clerical and administrative support to visiting students and Registration and Records Staff.

Duties and Responsibilities:

  • Assists students with registration processes via Navigate. Banner and Self-Service Banner. 

  • English and Math Self-Assessments. 

  • Help review prerequisite errors, time conflict errors, and Department Approval Required Errors to effectively communicate the registration errors to the supervisor(s) on duty. 

  • Assisting students with scheduling appointments for Testing and Advising. 

  • Assist students with authorizing their College Opportunity Fund stipend.  Trouble shooting COF when it hasn’t applied will be handled by supervisor(s) on duty. 

  • Assistance with completing the online payment plan. 

  • General questions regarding incoming and outgoing transcript processes. 

  • Learn and uphold FERPA guidelines. 

  • Calling campaigns to students.  Usually 2-3 times a year.  

  • Work studies will be trained to help answer the Registration telephone during staffing shortages.  

  • Other clerical and administrative duties as needed.  

Qualifications:

  • Good customer service and communication skills with both internal and external customers. 

  • Basic everyday skills with using computers, typing, internet skills, etc. 

  • Ability to occasionally lift up to 20 lbs. (not required) 

Work-Study Eligibility Requirements

This position is available exclusively to CCA students who are eligible to participate in the Federal Work-Study program. If you are unsure whether you qualify for work-study, please contact the Financial Aid Office at 303-360-4709 or email financialaid@ccaurora.edu for assistance.

Work-Study Eligibility Requirements:

  • Must have a completed FAFSA on file
  • Must be enrolled in a minimum of six (6) credit hours
  • Must not have already earned a first bachelor’s degree
  • Must be pursuing an eligible program of study

Selection Process:

All submitted applications will undergo an initial review to verify work-study eligibility. Applicants who meet the eligibility requirements will have their applications forwarded to the hiring manager for consideration. The hiring manager will contact selected candidates to schedule an interview.

Applicants who do not meet work-study eligibility requirements will not be advanced in the selection process. Questions regarding work-study eligibility should be directed to the Financial Aid Office.

Application Instructions: 

By applying for this announced position, applicants certify that all statements, information, and documents provided are true, complete, and correct to the best of their knowledge and are made in good faith. Applicants further understand that omissions, misleading statements, false or untrue information, or any attempt at fraud or deceit in any manner connected with this application and/or subsequent testing may result in their not being considered for employment with the Community College of Aurora; may constitute grounds for discipline and/or termination after hire; and/or may constitute grounds for further action pursuant to applicable law.