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Student Records Assistant Jobs in Colorado (NOW HIRING)

Soliant

Speech Language Pathologist Assistant

Montrose, CO

$26.18 - $46.18/hr

  • Medical

  • Dental

  • Vision

  • Retirement

Document student progress and maintain accurate therapy records * Assist with preparing therapy materials and activities * Collaborate with teachers, parents, and school staff to support student ...

Adams 12 Five Star Schools

Secretary - High School

Thornton, CO · On-site

$21.87 - $27.64/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

May assist in maintaining and monitoring student files/records, mailing student records as requested, requesting and obtaining student records from other schools/districts, purging files, and/or ...

Excel Academy Charter School

Executive Assistant

Arvada, CO · On-site

$42K - $54K/yr

  • PTO

Executive Assistant FTE : Full Time 1.0 FTE Date Prepared: July 17, 2026 Implementation: 2026-27 ... Serve as the primary Registrar, managing all official student records and supporting families with ...

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Student Records Assistant information

What are the key skills and qualifications needed to thrive as a student records assistant, and why are they important?

To thrive as a Student Records Assistant, you need strong organizational skills, attention to detail, and familiarity with data entry and records management, typically supported by a high school diploma or equivalent. Proficiency with student information systems (SIS), Microsoft Office Suite, and document management software is often required. Excellent communication, discretion, and problem-solving abilities help you interact effectively with students, staff, and faculty while maintaining confidentiality. These skills are vital for ensuring accurate record-keeping, compliance with privacy regulations, and efficient support of academic operations.

What are some common challenges faced by student records assistants, and how can they be managed effectively?

Student Records Assistants often encounter challenges such as maintaining accuracy while handling large volumes of data, meeting tight deadlines during enrollment periods, and ensuring compliance with privacy regulations like FERPA. These challenges can be managed by developing strong organizational habits, utilizing student information systems efficiently, and collaborating closely with registrars, faculty, and administrative staff. Regular training on data management tools and privacy policies also helps ensure that records are processed accurately and securely.

What does a student records assistant do?

A Student Records Assistant is responsible for maintaining and organizing student records, such as transcripts, enrollment information, and academic histories. They ensure the accuracy and confidentiality of student data, handle requests for records from students and staff, and help update databases as needed. The role may also involve answering inquiries, processing registrations, and supporting other administrative functions within educational institutions. Attention to detail and good organizational skills are key for this job.

What is the difference between Student Records Assistant vs Registrar Assistant?

AspectStudent Records AssistantRegistrar Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary courseworkHigh school diploma; some positions may require post-secondary education or certifications
Work EnvironmentEducational institutions, handling student data and recordsRegistrar offices, managing student registration and records
Employer & Industry UsageSchools, colleges, universitiesColleges, universities, educational institutions
Common Search & Comparison IntentUnderstanding job duties, requirements, and differencesComparing roles related to student record management

The Student Records Assistant primarily focuses on maintaining and updating student records, while the Registrar Assistant supports registration processes and administrative tasks within the registrar's office. Both roles work closely in educational settings but differ in specific responsibilities and focus areas.

What are the most commonly searched types of Student Records jobs in Colorado?

The most popular types of Student Records jobs in Colorado are:

What are popular job titles related to Student Records Assistant jobs in Colorado?

For Student Records Assistant jobs in Colorado, the most frequently searched job titles are:

What job categories do people searching Student Records Assistant jobs in Colorado look for?

The top searched job categories for Student Records Assistant jobs in Colorado are:

What cities in Colorado are hiring for Student Records Assistant jobs?

Cities in Colorado with the most Student Records Assistant job openings:

Student Records Assistant jobs near you
Infographic showing various Student Records Assistant job openings in Colorado as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 14% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

TRIO Student Office Assistant

Colorado Community College System Career Site

Aurora, CO • On-site

$17.50/hr

Full-time

Posted yesterday

New

Job description

Title: TRIO Student Office Assistant

Position Type: Work-Study

College: Community College of Aurora

Campus: CentreTech Campus

Location: Aurora

Salary Range: $17.50 per hour

Who We Are:

The Community College of Aurora serves our diverse community by providing high-quality instruction and support services to prepare students for transfer and employment. We are particularly interested in applicants who demonstrate a commitment to working with individuals and groups from diverse backgrounds and identities, including, but not limited to, socioeconomic status, culture, sexual orientation, gender identity and expression, disability, multilingual learners, veterans, non-traditional students, race, and ethnicity.

More than 20 languages and 60 countries are represented at CCA. In addition to traditional degree and certificate programs, CCA offers non-credit professional development courses, customized training, and economic and workforce development resources to employer partners and individual professionals seeking to enhance the capacity and productivity of their workforce or expand their own knowledge and skills. The college centers diversity, equity, and inclusion, and we actively seek employee partners who want to join us in reducing outcome gaps among our diverse student population.

General Description:

The Office of TRIO Programs brings together the TRIO Student Support Services (SSS) traditional and English as a Second Language programs to provide academic support and a sense of community to students who are TRIO SSS participants. This position will provide administrative and programmatic support to the office as a whole as well as to each individual program. This is a great opportunity to learn new skills including some general advising, student tracking data, time management, effective communication (verbal and electronic), leadership and more.

Duties and Responsibilities:

Outreach to current Trio students as identified by Trio Advisors 

  • Conduct follow-up meetings with students we have not seen in a while on a more regular basis, monthly.  
  • Updating student records as needed.  
  • Help identify and outreach to high need students.  

Assists in recruitment:  

  • By sending email and conducting phone calls to eligible students. 
  • Provide staffing at regular tabling events like open houses.   
  • Following recruitment plan set my Trio Programs.  

Front desk duties: 

  • Assist with answering emails and phone calls in a timely manner. 
  • Greets and directs all visitors to appropriate offices or resources. 
  • Schedules appointments for advisors using Microsoft Outlook and/or Navigate. 
  • Ensures completion of paperwork and sign-in procedures. 
  • Responsible for cleaning and maintaining the bulletin boards, front lounge areas, helping with event set up, tear down, and clean up. 

Trio Programs and Events 

  • Serve as a student leader amongst TRIO programs, providing advice and support. 
  • Provides basic program support through administrative projects as assigned. 
  • Creates and designs flyers, brochures, posters, event calendars and more. 

Other duties as assigned. 

Qualifications:

  • Student must be awarded work study hours by the Financial Aid Office. 

  • Minimum 2.0 grade point average (GPA). 

  • Preference for current TRIO SSS or TRIO SSS-ESL participants. 

  • Be enrolled in a minimum of 6 credit hours at CCA. 

  • Excellent customer service skills and a desire to grow professionally. 

  • Intermediate computer skills including familiarity with Microsoft software, the internet, and general computer trouble shooting. 

  • Ability to place and receive phone calls on a regular basis and respond to emails. 

  • Capable of working independently in a constantly changing environment. 

Work-Study Eligibility Requirements

This position is available exclusively to CCA students who are eligible to participate in the Federal Work-Study program. If you are unsure whether you qualify for work-study, please contact the Financial Aid Office at 303-360-4709 or email financialaid@ccaurora.edu for assistance.

Work-Study Eligibility Requirements:

  • Must have a completed FAFSA on file
  • Must be enrolled in a minimum of six (6) credit hours
  • Must not have already earned a first bachelor’s degree
  • Must be pursuing an eligible program of study

Selection Process:

All submitted applications will undergo an initial review to verify work-study eligibility. Applicants who meet the eligibility requirements will have their applications forwarded to the hiring manager for consideration. The hiring manager will contact selected candidates to schedule an interview.

Applicants who do not meet work-study eligibility requirements will not be advanced in the selection process. Questions regarding work-study eligibility should be directed to the Financial Aid Office.

Application Instructions: 

By applying for this announced position, applicants certify that all statements, information, and documents provided are true, complete, and correct to the best of their knowledge and are made in good faith. Applicants further understand that omissions, misleading statements, false or untrue information, or any attempt at fraud or deceit in any manner connected with this application and/or subsequent testing may result in their not being considered for employment with the Community College of Aurora; may constitute grounds for discipline and/or termination after hire; and/or may constitute grounds for further action pursuant to applicable law.

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