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Student Records Assistant Jobs in Alabama (NOW HIRING)

Douglas County School District (CO)

$19.84/hr

Substitute - Educational Assistant IV Responsible for providing assistance to special education ... Maintain some student records. Collaborate and consult with special education team and other ...

Fortis College

Be Seen First

Medical Assistant

Montgomery, AL · On-site

$20 - $22/hr

Maintain attendance, grades, and student records. * Participate in curriculum development and faculty activities. Qualifications: * Certification as a Medical Assistant (CMA, RMA, or equivalent)

ScionHealth

Student Health Care Assistant

Selma, AL · On-site

$13.75 - $17.25/hr

Job Summary The Student Health Care Assistant supports licensed clinical staff in the delivery of ... Basic computer skills and ability to learn electronic medical record (EMR) systems. * Demonstrates ...

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Student Records Assistant information

What does a student records assistant do?

A Student Records Assistant is responsible for maintaining and organizing student records, such as transcripts, enrollment information, and academic histories. They ensure the accuracy and confidentiality of student data, handle requests for records from students and staff, and help update databases as needed. The role may also involve answering inquiries, processing registrations, and supporting other administrative functions within educational institutions. Attention to detail and good organizational skills are key for this job.

What are the key skills and qualifications needed to thrive as a student records assistant, and why are they important?

To thrive as a Student Records Assistant, you need strong organizational skills, attention to detail, and familiarity with data entry and records management, typically supported by a high school diploma or equivalent. Proficiency with student information systems (SIS), Microsoft Office Suite, and document management software is often required. Excellent communication, discretion, and problem-solving abilities help you interact effectively with students, staff, and faculty while maintaining confidentiality. These skills are vital for ensuring accurate record-keeping, compliance with privacy regulations, and efficient support of academic operations.

What are some common challenges faced by student records assistants, and how can they be managed effectively?

Student Records Assistants often encounter challenges such as maintaining accuracy while handling large volumes of data, meeting tight deadlines during enrollment periods, and ensuring compliance with privacy regulations like FERPA. These challenges can be managed by developing strong organizational habits, utilizing student information systems efficiently, and collaborating closely with registrars, faculty, and administrative staff. Regular training on data management tools and privacy policies also helps ensure that records are processed accurately and securely.

What is the difference between Student Records Assistant vs Registrar Assistant?

AspectStudent Records AssistantRegistrar Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary courseworkHigh school diploma; some positions may require post-secondary education or certifications
Work EnvironmentEducational institutions, handling student data and recordsRegistrar offices, managing student registration and records
Employer & Industry UsageSchools, colleges, universitiesColleges, universities, educational institutions
Common Search & Comparison IntentUnderstanding job duties, requirements, and differencesComparing roles related to student record management

The Student Records Assistant primarily focuses on maintaining and updating student records, while the Registrar Assistant supports registration processes and administrative tasks within the registrar's office. Both roles work closely in educational settings but differ in specific responsibilities and focus areas.

What are the most commonly searched types of Student Records jobs in Alabama?

The most popular types of Student Records jobs in Alabama are:

What are popular job titles related to Student Records Assistant jobs in Alabama?

For Student Records Assistant jobs in Alabama, the most frequently searched job titles are:

What job categories do people searching Student Records Assistant jobs in Alabama look for?

The top searched job categories for Student Records Assistant jobs in Alabama are:

What cities in Alabama are hiring for Student Records Assistant jobs?

Cities in Alabama with the most Student Records Assistant job openings:

Student Records Assistant jobs near you

Lifelong Learning & Records Support Specialist

Talladega College

Talladega, AL • On-site

Full-time

Re-posted 20 days ago

Job description

osition Summary
The Lifelong Learning & Records Support Specialist is responsible for providing comprehensive academic advising, administrative support, and records management for the School of Lifelong Learning (70%) and administrative/clerical support for the Office of the Registrar (30%). The position ensures efficient office operations, accurate record keeping, and high-quality service to students, faculty, and staff.Essential Duties and ResponsibilitiesA. School of Lifelong Learning (70%)
Academic Advising & Student Success
  • Provide proactive academic advising and degree planning for Lifelong Learning students.
  • Monitor student progress and implement early interventions to support persistence.
  • Maintain accurate advising documentation and communication records.

Administrative & Operational Management
  • Manage daily office operations, including phones, inquiries, and shared inbox communication.
  • Maintain confidential student and faculty files (electronic and physical).
  • Process enrollment verifications, withdrawals, transfer evaluations, and academic petitions.
  • Assist with internal reporting related to enrollment, persistence, and program outcomes.

Recruitment & Outreach
  • Collaborate with Admissions, Financial Aid, and Registrar to streamline enrollment processes.
  • Assist with development and distribution of marketing and recruitment materials.
B. Registrar's Office Administrative Support (30%)
Clerical & Records Support
  • Perform clerical duties including filing, data entry, copying, scanning, and document preparation.
  • Process enrollment verification letters, reports, and other Registrar-requested documents.
  • Maintain and organize student records in compliance with FERPA.

Office Coordination
  • Sort and distribute mail; maintain office supply inventory.
  • Coordinate meetings, prepare agendas, and assist with travel arrangements.
  • Manage student assistants and scheduling to ensure adequate office coverage.
  • Assist with vendor communications under supervision.
  • Perform additional duties as assigned by the Assistant Registrar and/or Registrar.
Required Qualifications
  • Bachelor's degree from an accredited institution
  • 2-5 years of experience in academic advising, student services, registrar operations, or related higher education roles
  • Strong organizational skills and ability to manage multiple detailed tasks
  • Excellent written and verbal communication skills
  • Demonstrated professionalism, confidentiality, and customer service excellence
  • Proficiency in Microsoft Office, Google Workspace, Zoom, DocuSign, and willingness to learn additional software
  • Ability to type at least 40 wpm
  • Experience with Student Information Systems preferred

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