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Student Information Assistant Jobs in Indiana (NOW HIRING)

Rooted School

Student Success Coach-

Indianapolis, IN · On-site

In your role, you assist with the daily operation of the school, specifically in the areas of ... Perform such record-keeping functions including entry of behavior events in the student information ...

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Student Information Assistant information

What is a student information assistant?

Student Information Assistants are administrative professionals who help manage and maintain student records within educational institutions. They typically handle tasks such as data entry, updating student information, responding to inquiries, and assisting with registration processes. These assistants play a key role in ensuring that student information is accurate, confidential, and readily accessible when needed. Their work supports the smooth operation of schools, colleges, or universities by facilitating communication between students, staff, and faculty.

What challenges do student information assistants face, and how can they be managed?

Student Information Assistants often encounter challenges such as managing a high volume of inquiries during peak registration periods, ensuring accuracy when handling sensitive student records, and adapting to frequent changes in institutional policies or software systems. To manage these challenges, it’s important to stay organized, maintain attention to detail, and communicate clearly with both students and staff. Regular training sessions, collaboration with team members, and proactive problem-solving can also help Student Information Assistants stay effective and reduce stress during busy times.

What is the difference between Student Information Assistant vs Student Advisor?

AspectStudent Information AssistantStudent Advisor
Required CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary educationPost-secondary education often required; knowledge of academic programs
Work EnvironmentEducational institutions, offices, student service centersAcademic advising offices, student support centers, colleges or universities
Employer & Industry UsageUniversities, colleges, high schoolsColleges, universities, sometimes high schools with guidance programs
Common Search & Comparison IntentUnderstanding entry-level student support rolesSeeking guidance or academic planning assistance

The main difference is that Student Information Assistants primarily handle administrative tasks related to student records and information, while Student Advisors focus on providing academic guidance and support. Both roles are essential in educational settings but serve different functions within student services.

What skills and qualifications are needed to be a student information assistant?

To thrive as a Student Information Assistant, you need strong organizational skills, attention to detail, and familiarity with data entry, often supported by a high school diploma or equivalent. Proficiency with student information systems (such as PowerSchool or Infinite Campus), Microsoft Office Suite, and database management is typically required. Excellent interpersonal skills, discretion, and the ability to multitask help you interact effectively with students, families, and staff. These abilities are crucial for maintaining accurate student records, ensuring data confidentiality, and providing efficient support within an educational environment.
What are popular job titles related to Student Information Assistant jobs in Indiana? For Student Information Assistant jobs in Indiana, the most frequently searched job titles are:
What job categories do people searching Student Information Assistant jobs in Indiana look for? The top searched job categories for Student Information Assistant jobs in Indiana are:
What cities in Indiana are hiring for Student Information Assistant jobs? Cities in Indiana with the most Student Information Assistant job openings:
Student Information Assistant jobs near you
Infographic showing various Student Information Assistant job openings in Indiana as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, and 3% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.

Student Work-Study: Student Advising Assistant

Ivy Tech

Kokomo, IN

$15/hr

Part-time

Re-posted 9 days ago

Job description

Federal Work-Study positions are part-time positions hired each semester and are for current Ivy Tech students.
The Student Advising Work-Study plays a critical role in supporting the advising team and enhancing the overall student experience. This position is ideal for students who wish to develop strong administrative, communication, and customer service skills while contributing to the success of their peers. The Student Advising Work-Study will provide clerical and administrative support, assist with scheduling and organizing events, and help students navigate advising processes.

MAJOR RESPONSIBILITIES

Appointment Scheduling & Coordination:

  • Help students schedule appointments with academic advisors, ensuring proper documentation and follow-up.
  • Assist with the coordination of group advising sessions or workshops, including preparing materials, sending reminders, and ensuring student participation.
  • Provide reminders to students regarding upcoming appointments, deadlines, or required actions.

Student Support:

  • Greet students and visitors in a friendly and professional manner, providing excellent customer service.
  • Direct students to appropriate resources or departments for additional academic or student support services.
  • Assist in tracking student progress, helping them understand their degree requirements, and referring them to the appropriate advisor when needed.

Office Organization & Clerical Tasks:

  • Maintain tidy and organized office spaces, ensuring all advising materials are up to date and accessible.
  • Prepare and distribute newsletters, flyers, or event announcements about advising events and services.
  • Assist with data entry and organization of advising-related materials, including academic policies, degree worksheets, and other student resources.

Special Projects & Event Support:

  • Help with the coordination of special projects, such as orientation sessions, advising fairs, or workshops on academic planning, major selection, and transfer processes.
  • Provide support for advising office outreach efforts, including creating promotional materials and managing event logistics.

Starting Salary Range: $15.00 per hour

Classification: Work-Study

General Qualifications:

  • No prior experience is required, though customer service or office support experience is a plus.
  • Strong organizational skills and attention to detail.
  • Excellent interpersonal and communication skills, with a positive and approachable attitude.
  • Basic proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Ability to maintain confidentiality and handle sensitive student information.

Minimum Federal Work Study Qualifications:

  • Must have a high school diploma or equivalent.
  • Student must have completed the current FAFSA on file demonstrating financial need.
  • Maintain a minimum of 1 credit hour or more of enrollment in eligible courses.
  • Maintain an aid-eligible Satisfactory Academic Progress (SAP) status.
  • The student cannot have any incomplete financial aid requirements.

Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College's Title IX Coordinator or to the US Department of Education Office of Civil Rights.

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