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Sports Facility Operations Assistant Jobs in Indiana

KCARC

1972-Facility Coordinator

Vincennes, IN · On-site

Facility Operations & Maintenance * Develop and implement preventative maintenance programs and ... Process bank deposits and assist with drawer audits. * Identify and develop new revenue ...

KCARC

1972-Facility Coordinator

Vincennes, IN · On-site

Facility Operations & Maintenance * Develop and implement preventative maintenance programs and ... Process bank deposits and assist with drawer audits. * Identify and develop new revenue ...

Topgolf

Assistant Facilities Manager

Fishers, IN

Topgolf |Assistant Facilities Manager ABOUT TOPGOLF Topgolf is a sports entertainment company that ... WHAT YOU WILL DO Support Facilities Operations Support the Facilities Manager in the day-to-day ...

Canadian Solar

Facility Technician

Jeffersonville, IN · On-site

Facility Management: * Assist in the operation and maintenance of building systems, including HVAC systems, MAU, RAU, Scrubbers, Chillers, Boilers, Chemical and Waste Management, electrical systems ...

Canadian Solar

Facility Technician

Jeffersonville, IN · On-site

Facility Management: * Assist in the operation and maintenance of building systems, including HVAC systems, MAU, RAU, Scrubbers, Chillers, Boilers, Chemical and Waste Management, electrical systems ...

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Sports Facility Operations Assistant information

What is a sports facility operations assistant?

Sports Facility Operations Assistants are professionals who help manage the daily operations of sports facilities such as gyms, stadiums, arenas, or recreation centers. Their responsibilities often include setting up equipment, maintaining cleanliness and safety standards, assisting with event coordination, and providing customer service to facility users. They work closely with facility managers and other staff to ensure that events run smoothly and the facility remains in top condition. This role requires strong organizational and communication skills, as well as a passion for sports and fitness environments.

What skills and qualifications are needed to be a sports facility operations assistant?

To thrive as a Sports Facility Operations Assistant, you need strong organizational abilities, basic facility management knowledge, and a high school diploma or equivalent. Familiarity with scheduling software, maintenance tracking systems, and safety protocols is often required. Excellent communication, attention to detail, and a proactive attitude help in effectively supporting staff, visitors, and event operations. These skills ensure smooth facility functioning, safety, and a positive experience for all users.

What are common challenges faced by sports facility operations assistants, and how can they be managed?

Sports Facility Operations Assistants often encounter challenges such as managing multiple events simultaneously, handling last-minute schedule changes, and ensuring equipment and facilities are maintained to high safety standards. Effective time management and strong communication skills are crucial to coordinate with coaches, event organizers, and maintenance staff. Being proactive in anticipating facility needs and staying organized can help ensure smooth operations, even during busy periods. Many facilities provide ongoing training and encourage teamwork, which helps assistants adapt quickly and solve problems as they arise.

What is the difference between Sports Facility Operations Assistant vs Sports Facility Coordinator?

AspectSports Facility Operations AssistantSports Facility Coordinator
Required CredentialsHigh school diploma or equivalent; certifications in safety or first aid often preferredSimilar credentials; may require additional certifications in facility management
Work EnvironmentIndoor and outdoor sports venues, gyms, recreation centersSame as Operations Assistant, often overseeing multiple facilities
Employer & Industry UsageSports complexes, community centers, gymsSports organizations, recreation departments, fitness centers
Common Search & Comparison IntentUnderstanding entry-level roles, responsibilities, and qualificationsLooking for roles with more coordination and oversight responsibilities

The Sports Facility Operations Assistant primarily handles day-to-day operational tasks, assisting with facility maintenance, safety, and customer service. The Sports Facility Coordinator typically oversees multiple aspects of facility management, including scheduling, staff coordination, and ensuring smooth operations. Both roles require similar credentials and work environments, but the Coordinator position involves more responsibility and oversight.

What are popular job titles related to Sports Facility Operations Assistant jobs in Indiana?

For Sports Facility Operations Assistant jobs in Indiana, the most frequently searched job titles are:

What job categories do people searching Sports Facility Operations Assistant jobs in Indiana look for?

The top searched job categories for Sports Facility Operations Assistant jobs in Indiana are:

What cities in Indiana are hiring for Sports Facility Operations Assistant jobs?

Cities in Indiana with the most Sports Facility Operations Assistant job openings:

Sports Facility Operations Assistant jobs near you
Infographic showing various Sports Facility Operations Assistant job openings in Indiana as of August 2026, with employment types broken down into 82% Full Time, 14% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution.

Facilities Office Coordinator (Facility Operations Coordinator)

Indiana University

South Bend, IN • On-site

Full-time

Medical, Dental, Life, Retirement, PTO

Re-posted 24 days ago

Key responsibilities

  • Coordinate and monitor maintenance operations, work orders, and service requests to ensure timely completion.

  • Maintain records related to facilities operations, including work orders, purchase requests, invoices, and vendor documentation.

  • Provide administrative support for facilities management activities, including scheduling, communication, and documentation.

Job description

The Office Coordinator serves as the central administrative resource for the Facilities department, ensuring efficient coordination of maintenance operations, customer service, purchasing, work order management, and communication that supports a safe, functional, and welcoming campus environment.
Department Specific Responsibilities
  • Serves as the primary point of contact for the Facilities (Physical Plant) office, responding to service requests from faculty, staff, students, vendors, and campus visitors.
  • Coordinates and monitors preventive maintenance, corrective maintenance, and campus work orders to ensure timely completion and follow-up.
  • Schedules maintenance activities, contractor visits, inspections, and departmental meetings while maintaining efficient communication with internal and external stakeholders.
  • Maintains records related to facilities operations, including work orders, purchase requests, invoices, vendor documentation, keys, and building access records.
  • Assists with procurement activities by preparing purchase requisitions, tracking orders, reconciling invoices, and maintaining departmental budgets and expenditures.
  • Coordinates office support for maintenance projects, capital improvements, and departmental initiatives.
  • Maintains departmental files, reports, and operational documentation while ensuring compliance with university record retention requirements.
  • Supports emergency response activities by communicating facility issues, documenting incidents, and coordinating responses with appropriate campus departments.
  • Assists with tracking environmental health and safety inspections, fire and life safety documentation, and regulatory compliance records.
  • Prepares reports using facilities management systems, Microsoft Excel, and other university software to support operational planning and decision making.
  • Coordinates building access requests, key control documentation, and communication between Facilities, Public Safety, and campus departments.
  • Provides general administrative support for Facilities leadership, including correspondence, scheduling, purchasing, meeting preparation, and special projects.
General Responsibilities
  • Coordinates building maintenance projects such as maintenance planning, security/access control, and emergency response. Coordinates fire and life safety, environmental safety procedures, and planning with university personnel and external agencies where required.
  • Relays reported problems to the appropriate maintenance staff and may assist with periodic scheduled and ad hoc inspections to identify cleaning and property maintenance needs.
  • Assists with preparing estimates for repairs in order for fiscal staff to ensure building maintenance falls within allocated budget with an emphasis on cost-containment.
  • Participates in aspects of project development, budget, implementation, and completion.
  • Coordinates fulfillment of work orders for corrective action and routine maintenance; monitors progress, escalating complex matters as needed.
Qualifications
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required
  • High school diploma or equivalent (such as HSED or GED)
Preferred
  • Associates degree in Business Administration, Office Administration, Public Administration, Facilities Management, or a related field
WORK EXPERIENCE
Required
  • 2 years in facilities management, project management, business operations, or related field
Preferred
  • 3 years of progressively responsible administrative or office coordination experience.
  • Experience supporting facilities management, maintenance operations, construction, public works, higher education, healthcare, manufacturing, or similar operational environments.
  • Experience coordinating work orders, scheduling maintenance activities, or supporting skilled trades personnel.
  • Experience with purchasing, procurement, invoice reconciliation, or budget tracking.
  • Experience working in higher education or another large, decentralized organization is preferred.
SKILLS
Required
  • Proficient communication skills.
  • Maintains a high degree of professionalism.
  • Demonstrated time management and priority setting skills.
  • Demonstrates a high commitment to quality.
  • Possesses flexibility to work in a fast paced, dynamic environment.
  • Highly thorough and dependable.
Preferred
  • Experience working with ERP systems (PeopleSoft, Workday, SAP, Banner, etc.) or computerized maintenance management systems.
  • Experience coordinating multiple work requests in a fast-paced facilities, maintenance, construction, or operations environment.
  • Strong customer service skills with the ability to communicate professionally with faculty, staff, students, contractors, and vendors.
  • Excellent organizational and time-management skills with the ability to prioritize competing deadlines.
  • Proficiency with Microsoft Office, particularly Excel, Outlook, Word, and Teams.
  • Experience using computerized maintenance management systems (CMMS) or work order management software.
  • Knowledge of purchasing, invoice processing, and budget tracking.
  • Strong attention to detail and ability to maintain accurate records.
  • Ability to exercise sound judgment and maintain confidentiality.
  • Ability to work independently while collaborating effectively with multiple departments.
Working Conditions / Demands
This role requires both sedentary work and the ability to move about, sometimes quickly, for long periods of time. It requires moving heavy objects, providing support for heavy objects, and performing strenuous labor under adverse field conditions. The ability to use tools, operate machinery, and to complete construction projects with precision and accuracy is required. The person in this role must be able to perform the essential tasks with or without an accommodation.
Work Location
IU South Bend Campus
South Bend, Indiana
Advertised Salary
Salary Range: $36,400 - $41,600.00/ per year
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:
  • Comprehensive medical and dental insurance
  • Health savings account with generous IU contributions
  • Healthcare and dependent care flexible spending accounts
  • Basic group life insurance paid by IU
  • Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
  • Base retirement plan with generous IU contributions, subject to vesting
  • Voluntary supplemental retirement plan options
  • Tuition subsidy for employees and family members taking IU courses
  • 10 paid holidays plus a paid winter break each year
  • Generous paid time off plans
  • Paid leave for new parents and IU-sponsored volunteer events
  • Employee assistance program (EAP)
Learn more about our benefits by reviewing the IU Benefit Programs Brochure .
Job Classification
Career Level: Intermediate
FLSA: Nonexempt
Job Function: Engineering, Trades & Facility
Job Family: Facility Management
Click here to learn more about Indiana University's Job Framework.
Posting Disclaimer
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information .
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.
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