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Scheduling Manager Jobs in Milwaukee, WI (NOW HIRING)

AdaptHealth LLC

Scheduling Specialist

New Berlin, WI · On-site

Manage appointments for new equipment and coordinate multi-visit installations for complex medical devices. * Service Coordination: Arrange routine maintenance visits, equipment exchanges, and ...

WIXON INC

Procurement Manager

Saint Francis, WI · On-site

$80 - $100/hr

Join a Growing Industry Leader - Make an Impact in Procurement & Scheduling at Wixon! Are you a ... Scheduling Manager to ensure the seamless execution of our production goals and customer ...

Children's Wisconsin

Scheduling Coordinator

Milwaukee, WI · On-site

$17.50 - $22.25/hr

Maintains Patient Care Manager on-call schedule. Education: * High School graduate or Certificate of General Educational Development (GED) or High School Equivalency Diploma (HSED) Required ...

CertaSite

Scheduling Coordinator

Milwaukee, WI · On-site +1

$17.50 - $22.25/hr

You will collaborate with service managers, office staff, technicians, customers and others to help get work scheduled and completed as seamlessly as possible. This is a fast paced and demanding role ...

Children's Wisconsin

Scheduling Coordinator

Milwaukee, WI

$17.50 - $22.25/hr

Maintains Patient Care Manager on-call schedule. Education: * High School graduate or Certificate of General Educational Development (GED) or High School Equivalency Diploma (HSED) Required ...

Children's Wisconsin

Scheduling Coordinator

Milwaukee, WI · On-site

$17.50 - $22.25/hr

Maintains Patient Care Manager on-call schedule. Education: * High School graduate or Certificate of General Educational Development (GED) or High School Equivalency Diploma (HSED) Required ...

Interior Logic Group

Be Seen First

Scheduling Coordinator

Pewaukee, WI · On-site

$20/hr

Coordinate and manage daily installation schedules and timeframes. * Conduct proactive outreach to customers to review installation timing, requirements, and expectations. * Respond promptly to ...

Children's Wisconsin

Scheduling Coord Ambulatory

Milwaukee, WI · On-site

$17.50 - $22.25/hr

... managers, and visitors in the healthcare system. Communicates with both internal and external ... the scheduling software and assists current users to continue to develop skills. - Obtains an ...

Bear Country Inc

Maintenance Manager

Caledonia, WI · On-site

Responsibilities include scheduling manager, timecards/payroll, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees ...

Kane is Able

Lead, Operations Coordinator

Kenosha, WI · On-site

$22.50/hr

This role leads the Production Coordinator and SAP teams, coordinates closely with Copack administrative staff, SAP administrators, scheduling, supervisors, IT, customers, and management, and helps ...

ID Logistics

Lead, Operations Coordinator

Kenosha, WI · On-site

$22.50/hr

This role leads the Production Coordinator and SAP teams, coordinates closely with Copack administrative staff, SAP administrators, scheduling, supervisors, IT, customers, and management, and helps ...

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Showing results 21-40

All JobsScheduling JobsScheduling Manager JobsScheduling Manager Jobs in Milwaukee, WI

Scheduling Manager information

See Milwaukee, WI salary details

$29.6K

$64K

$145.8K

How much do scheduling manager jobs pay per year?

As of Aug 23, 2026, the average yearly pay for scheduling manager in Milwaukee, WI is $64,030.00, according to ZipRecruiter salary data. Most workers in this role earn between $39,400.00 and $73,400.00 per year, depending on experience, location, and employer.

What is a scheduling manager?

A scheduling manager is responsible for the management of scheduled business operations for a company. In this career, your job duties include maintaining the office calendar, scheduling office visits with clients, and planning for project meetings and conferences. The qualifications needed for a career as a Scheduling Manager include a high school diploma or GED certificate. However, some employers may prefer an associate’s degree. You also need strong organizational, communication, and interpersonal skills and experience working in an office environment.

What are the key skills and qualifications needed to thrive as a scheduling manager, and why are they important?

To thrive as a Scheduling Manager, you need strong organizational skills, attention to detail, and experience in workforce planning or project management, often supported by a relevant degree or equivalent experience. Familiarity with scheduling software (such as Kronos, MS Project, or SAP), Excel, and sometimes certifications like PMP are typically required. Excellent communication, problem-solving abilities, and adaptability help Scheduling Managers effectively coordinate teams and resolve conflicts. These skills ensure optimal resource allocation, efficient operations, and smooth execution of projects or services.

What are some common challenges faced by scheduling managers, and how can they be addressed?

Scheduling Managers often encounter challenges such as balancing competing priorities, managing last-minute changes, and ensuring optimal resource allocation. Effective communication with team members and stakeholders is key to quickly adapting schedules when unexpected issues arise. Leveraging advanced scheduling software and maintaining a clear overview of project timelines can help prevent conflicts and minimize downtime. Building strong relationships with other departments also ensures smoother collaboration and more efficient problem-solving.

What is the difference between Scheduling Manager vs Scheduler?

AspectScheduling ManagerScheduler
Required CredentialsTypically a bachelor’s degree in business, management, or related field; experience in scheduling and team coordinationHigh school diploma or equivalent; often on-the-job training or certification in scheduling software
Work EnvironmentOffice setting, overseeing scheduling teams or systemsVaries from office to on-site, focusing on creating and managing schedules
Employer & Industry UsageUsed in healthcare, manufacturing, logistics, and corporate sectorsCommon in healthcare, transportation, manufacturing, and service industries

The Scheduling Manager typically holds a leadership role, managing scheduling teams and strategies, requiring more experience and credentials. In contrast, the Scheduler focuses on creating and maintaining schedules, often with less managerial responsibility. Both roles are essential for efficient operations but differ in scope and seniority.

Is scheduling a stressful job?

Scheduling managers often face stress due to managing multiple priorities, deadlines, and coordinating resources or personnel. The role requires strong organizational skills and the ability to adapt to changing circumstances, which can contribute to job-related stress.
More about Scheduling Manager jobs

What are the most commonly searched types of Scheduling jobs in Milwaukee, WI?

The most popular types of Scheduling jobs in Milwaukee, WI are:

What are popular job titles related to Scheduling Manager jobs in Milwaukee, WI?

For Scheduling Manager jobs in Milwaukee, WI, the most frequently searched job titles are:

What job categories do people searching Scheduling Manager jobs in Milwaukee, WI look for?

The top searched job categories for Scheduling Manager jobs in Milwaukee, WI are:

What cities near Milwaukee, WI are hiring for Scheduling Manager jobs?

Cities near Milwaukee, WI with the most Scheduling Manager job openings:

Scheduling Manager jobs near you
Infographic showing various Scheduling Manager job openings in Milwaukee, WI as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $64,030 per year, or $30.8 per hour.

Scheduling Specialist

AdaptHealth LLC

New Berlin, WI • On-site

Full-time

Re-posted 8 days ago

AdaptHealth rating

7.0

Company rating: 7.0 out of 10

Based on 270 frontline employees who took The Breakroom Quiz

416th of 893 rated healthcare providers

Job description

Position Summary:
The Scheduling Specialist is responsible for coordinating and managing all aspects of patient appointment scheduling for Durable Medical Equipment (DME), Positive Airway Pressure (PAP) devices, and oxygen therapy services. This role ensures timely and efficient delivery, setup, maintenance, and pickup of medical equipment while providing exceptional customer service to patients and healthcare providers. This role does require, IN OFFICE, in and around New Berlin, WI.
The lead specialist serves as a subject matter expert, conducts new hire training and mentor to the team.
Essential Functions and Job Responsibilities:
  • Patient Appointment Scheduling: Schedule and coordinate delivery appointments for DME, PAP, and oxygen equipment with patients, ensuring optimal timing based on patient needs and technician availability. Manage appointments for new equipment and coordinate multi-visit installations for complex medical devices.
  • Service Coordination: Arrange routine maintenance visits, equipment exchanges, and compliance checks in accordance with manufacturer requirements and patient care plans. Schedule pickup appointments for returned, discontinued, or recalled equipment while ensuring proper documentation.
  • Emergency and Urgent Request Management: Prioritize and expedite scheduling for critical patient needs including emergency oxygen deliveries, CPAP equipment failures, and urgent equipment replacements. Coordinate after-hours and weekend service delivery when required.
  • Communication and Customer Service: Contact patients to confirm appointments, provide delivery time windows, and communicate any schedule changes or delays. Manage patient inquiries regarding appointment scheduling and provide exceptional customer service throughout the scheduling process.
  • Healthcare Provider Coordination: Collaborate with physicians' offices, home health agencies, and hospital discharge planners to coordinate equipment delivery timing with patient discharge and treatment plans. Ensure seamless transitions from healthcare facilities to home care settings.
  • Schedule Management and Conflict Resolution: Handle scheduling changes, cancellations, and rescheduling requests efficiently while minimizing disruption to other appointments. Resolve scheduling conflicts and optimize appointment slots to maximize daily productivity.
  • Documentation and Reporting: Maintain accurate scheduling records, patient contact information, and appointment outcomes in scheduling systems. Generate daily, weekly, and monthly scheduling reports and performance metrics for management review.
  • Technology and System Management: Utilize scheduling software, route optimization tools, and patient management systems effectively. Update patient scheduling preferences, special delivery instructions, and access requirements in system databases.
  • Quality Assurance and Compliance: Follow established scheduling protocols and procedures to ensure consistent service delivery. Support quality assurance initiatives and maintain compliance with operational standards and patient care requirements.
  • Maintains patient confidentiality and functions within the guidelines of HIPAA.
  • Completes assigned compliance training and other education programs as required.
  • Maintains compliance with AdaptHealth's Compliance Program.
  • Performs other related duties as assigned.

Competency, Skills, and Abilities
  • Scheduling Expertise: Knowledge of healthcare scheduling best practices, patient care coordination, and medical equipment delivery coordination with relevant experience
  • Technical Proficiency: Advanced proficiency in scheduling software, route optimization tools, Microsoft Office Suite, and patient management systems with ability to learn modern technologies quickly.
  • Healthcare Industry Knowledge: Understanding of DME, PAP, and oxygen therapy equipment, patient care requirements, and healthcare delivery timelines with awareness of medical equipment urgency levels.
  • Communication Skills: Excellent verbal and written communication skills with professional phone manners for patient interactions and ability to coordinate with healthcare providers and internal teams.
  • Organizational Skills: Exceptional time management, diligence, multitasking abilities, and capacity to manage competing priorities in fast-paced healthcare environment.
  • Problem-Solving: Strong analytical thinking, critical thinking skills, and ability to resolve scheduling conflicts while maintaining patient satisfaction and operational efficiency
  • Professional Attributes: Empathy and patience when dealing with patients, professional ethics, adaptability to changing schedules, and commitment to providing exceptional customer service.
  • Work Style: Ability to work independently with minimal supervision while collaborating effectively with cross-functional teams and contributing to department objectives.

Requirements
Education and Experience Requirements:
  • High school diploma or equivalent required
  • Associate's degree in business administration, Healthcare Administration, or related field preferred
  • Previous experience in healthcare scheduling, customer service, or administrative support preferred.

  • Specialist Level: (Entry Level):

One (1) year of work-related experience
  • Senior Level:

One (1) year of work-related experience plus
Two (2) years exact job experience
  • Lead Level:

One (1) year of work-related experience plus
Four (4) years exact job experience
Physical Demands and Work Environment:
  • Extended sitting at computer workstations with repetitive keyboard and mouse use; occasional standing, bending, and lifting to 20 pounds.
  • Professional office setting with variable stress levels during peak scheduling periods, urgent patient requests, and operational deadlines.
  • Proficiency with computers, office equipment, telecommunications systems, and scheduling software applications
  • Sustained concentration, diligence, and ability to manage confidential patient information with discretion.
  • Communication: Professional verbal and written communication skills for patient interactions and stakeholder coordination at all organizational levels
  • Ability to work independently with minimal supervision and flexibility for occasional extended hours during emergency situations or peak operational periods.

What AdaptHealth employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

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About AdaptHealth

Sourced by ZipRecruiter

AdaptHealth is a prominent player in the Healthcare Technology industry, based in Phoenixville, Pennsylvania, United States. The company's official website is adapthealth.com. AdaptHealth specializes in providing home healthcare equipment, medical supplies, and related services. Founded in 2012, the company has been significantly changing the landscape of the home healthcare industry by integrating technology into the delivery of healthcare resources. Known for its dynamic approach towards improving the quality of life for chronically ill patients, their mission is to provide comprehensive home healthcare solutions aimed at promoting health, wellness, and comfort.

Industry

Outpatient health care

Company size

10,000+ Employees

Headquarters location

Plymouth Meeting, PA, US

Year founded

2012

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