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Scheduling Assistant Jobs in Seattle, WA (NOW HIRING)

Seattleu

Kinesiology Program Manager

Seattle, WA · On-site

... scheduling * Assist department and college administrators with developing and implementing program review and improvement initiatives, including program assessment, evaluation, and strategic planning ...

Pro-Mondo LLC

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Construction Administrative Assistant/Scheduler

Seattle, WA · On-site

$25 - $27/hr

Convert accepted proposals to jobs in scheduling software * Convert completed jobs to invoices in scheduling software * Plan and schedule site labor * Greet and assist visitors * Co-ordinate ...

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All JobsScheduling JobsScheduling Assistant JobsScheduling Assistant Jobs in Seattle, WA

Scheduling Assistant information

See Seattle, WA salary details

$12

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How much do scheduling assistant jobs pay per hour?

As of Sep 1, 2026, the average hourly pay for scheduling assistant in Seattle, WA is $22.57, according to ZipRecruiter salary data. Most workers in this role earn between $18.61 and $25.72 per hour, depending on experience, location, and employer.

What is a scheduling assistant?

Scheduling Assistants are administrative professionals who manage and coordinate appointments, meetings, and calendars for individuals or organizations. They ensure that schedules run smoothly by organizing events, sending reminders, and resolving conflicts or double bookings. Their role often involves communicating with staff, clients, and external partners to confirm availability and make necessary adjustments. Scheduling Assistants use digital tools and software to streamline the scheduling process and help improve overall efficiency.

What are the key skills and qualifications needed to thrive as a scheduling assistant, and why are they important?

To thrive as a Scheduling Assistant, you need strong organizational skills, attention to detail, and proficiency in calendar management, often supported by a high school diploma or equivalent. Familiarity with scheduling software like Microsoft Outlook, Google Calendar, or specialized appointment systems is typically expected. Excellent communication, multitasking, and problem-solving abilities help you work efficiently with colleagues and clients. These skills are crucial for ensuring smooth operations, minimizing conflicts, and supporting productivity in fast-paced environments.

What are some common challenges faced by scheduling assistants, and how can they be managed effectively?

Scheduling Assistants often face challenges such as last-minute changes, conflicting appointments, and juggling multiple priorities. Effective communication with team members and proactive use of scheduling software are key to managing these situations. Staying organized, anticipating potential conflicts, and maintaining flexibility can help ensure smooth calendar coordination and minimize disruptions. Regular check-ins with supervisors and colleagues also support timely adjustments and foster a collaborative work environment.

What is the difference between Scheduling Assistant vs Medical Office Assistant?

AspectScheduling AssistantMedical Office Assistant
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma; certification often preferred
Work EnvironmentHealthcare settings, clinics, hospitalsMedical offices, clinics, healthcare facilities
Primary ResponsibilitiesManaging appointment schedules, coordinating calendarsScheduling, patient check-in, administrative tasks
Industry UsageCommon in healthcare for administrative supportWidely used in healthcare for front-office duties

The Scheduling Assistant primarily manages appointment scheduling and calendar coordination within healthcare settings, focusing on organizing patient and provider schedules. The Medical Office Assistant has a broader role, including administrative tasks like patient check-in, billing, and record management. While both roles support healthcare operations, the Scheduling Assistant specializes in scheduling functions, whereas the Medical Office Assistant handles a wider range of front-office duties.

What are the most commonly searched types of Scheduling jobs in Seattle, WA?

The most popular types of Scheduling jobs in Seattle, WA are:

What are popular job titles related to Scheduling Assistant jobs in Seattle, WA?

For Scheduling Assistant jobs in Seattle, WA, the most frequently searched job titles are:

What job categories do people searching Scheduling Assistant jobs in Seattle, WA look for?

The top searched job categories for Scheduling Assistant jobs in Seattle, WA are:

What cities near Seattle, WA are hiring for Scheduling Assistant jobs?

Cities near Seattle, WA with the most Scheduling Assistant job openings:

Scheduling Assistant jobs near you
Infographic showing various Scheduling Assistant job openings in Seattle, WA as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 19% Part Time, and 4% Contract. Highlights an 85% Physical, 1% Hybrid, and 14% Remote job distribution, with an average salary of $46,936 per year, or $22.6 per hour.

Customer Service Representative

National Veterinary Associates

Sumner, WA

$18 - $21/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 11 days ago

National Veterinary Associates rating

5.8

Company rating: 5.8 out of 10

Based on 281 frontline employees who took The Breakroom Quiz

33rd of 52 rated veterinary

Job description

Client Service Representative

Busy Veterinary Hospital -- General Practice, Emergency, Grooming, Daycare & Lodging

Do you thrive in a fast-paced environment, love building relationships with people, and enjoy being part of a fun, supportive team? We are looking for an enthusiastic and client-focused Client Service Representative (CSR) to join our growing veterinary hospital.

As first and last impression for our clients, you will play a critical role in creating an exceptional experience for pets and their families. If you're someone who enjoys connecting with people, multitasking, and helping a team succeed, we'd love to meet you.

What You'll Do

  • Greet clients and patients warmly and professionally
  • Create a welcoming, positive, and compassionate experience for every visitor
  • Answer multi-line phones and manage appointment scheduling
  • Assist clients with questions regarding services, medications, and hospital policies
  • Process payments and maintain accurate client records
  • Coordinate appointments for General Practice, Emergency, Grooming, and Pet Services
  • Communicate effectively with veterinarians, technicians, assistants, groomers, and lodging staff
  • Manage multiple priorities while maintaining attention to detail
  • Support hospital operations during busy and high-pressure situations
  • Help foster a positive, collaborative, and fun workplace culture

Who We're Looking For

  • Outstanding client service and communication skills
  • Genuine passion for building relationships with clients and their pets
  • Ability to remain calm, professional, and compassionate under pressure
  • Strong multitasking and organizational abilities
  • Team-oriented attitude with a willingness to help wherever needed
  • Positive energy and solution-focused mindset
  • Comfortable working in a fast-paced environment with frequent interruptions
  • Experience in veterinary medicine, healthcare, hospitality, retail, or customer service a preferred
  • Basic computer skills and ability to learn veterinary software system

Why You'll Love Working Here

  • Be part of a team that genuinely enjoys working together
  • Opportunities for growth and professional development
  • Work in a dynamic environment where no two days are the same
  • Make a meaningful difference in the lives of pets and their people

Compensation & Benefits

  • Compensation
    • Base Hourly Rate of $18-$21 DOE
    • Eligible for periodic bonus 
  • Benefits
    • Medical, Vision, Dental
    • 401(k)
    • Health Savings Account
    • Paid Time Off, Sick Time, Holiday Pay
    • Employee Discounts
    • Allowances

What National Veterinary Associates employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

National Veterinary Associates logo

About National Veterinary Associates

Sourced by ZipRecruiter

National Veterinary Associates, based in Agoura Hills, CA, US, is a leading provider in the veterinary healthcare industry. Established in 1996, it operates independently owned veterinary practices across the United States, Canada, Australia, and New Zealand. With a passion for pet health, National Veterinary Associates supports over 1000 veterinary hospitals and pet resort entities. Though their website, nva.com, doesn't explicitly describe their mission, it is evident that their aim is to empower veterinarians with the resources they need to provide high-quality, compassionate pet care services. They have made remarkable strides in advancing veterinary medicine, which is a testament to their industry influence and commitment.

Industry

Veterinary services

Company size

10,000+ Employees

Headquarters location

Agoura Hills, CA, US

Year founded

1996

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