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Scheduling Assistant Jobs in Seattle, WA (NOW HIRING)

Franke Tobey Jones

Clinical Assistant

Tacoma, WA · On-site

$18 - $19/hr

Clinical Scheduling Assistant, $18-$19/hour Friday & Monday 8:30 AM-3:00 PM | Saturday & Sunday 6:00 AM-4:30 PM Do you thrive in a fast-paced environment where your organization, attention to detail ...

AAA Fire Protection Inc

Scheduling Coordinator

Seattle, WA · On-site

$27 - $32/hr

Employee Assistant Program * Company Paid Short- and Long-Term Disability Insurance * Salary Range $27 - $32 per hour DOE Requirements: * High School Diploma or GED equivalent required basic computer ...

AAA Fire Protection Inc

Scheduling Coordinator

Seattle, WA · On-site

$27 - $32/hr

Employee Assistant Program * Company Paid Short- and Long-Term Disability Insurance * Salary Range $27 - $32 per hour DOE Requirements * High School Diploma or GED equivalent required basic computer ...

Howie

Senior Software Engineer (Backend)

Seattle, WA · On-site

Howie is an early-stage applied AI company building the world's most capable scheduling assistant. They are seeking a backend engineer to build and scale the backend systems that power Howie's AI ...

Gateway Church

LC Assistant Director

Poulsbo, WA

$24 - $26/hr

Support center operations, including phone calls, emails, parent communication, and scheduling. * Assist with billing, file organization, document creation, and center communication. * Perform light ...

Gateway Church Poulsbo

LC Assistant Director

Poulsbo, WA · On-site

$24 - $26/hr

Support center operations, including phone calls, emails, parent communication, and scheduling. * Assist with billing, file organization, document creation, and center communication. * Perform light ...

Howie

Senior Software Engineer (AI)

Seattle, WA · On-site

$139K - $183K/yr

Howie is an early-stage applied AI company building the world's most capable scheduling assistant. They are seeking a Senior Software Engineer (AI) to design, evaluate, and deploy AI systems that ...

Mortenson

Planning and Scheduling Manager

Kirkland, WA · On-site

$116K - $175K/yr

Generate mitigation options and assist site management to formulate mitigation plans to correct scheduling problems on a project. * Coach, mentor, and train other team members in scheduling methods

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Scheduling Assistant information

See Seattle, WA salary details

$12

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$32

How much do scheduling assistant jobs pay per hour?

As of Sep 1, 2026, the average hourly pay for scheduling assistant in Seattle, WA is $22.57, according to ZipRecruiter salary data. Most workers in this role earn between $18.61 and $25.72 per hour, depending on experience, location, and employer.

What is a scheduling assistant?

Scheduling Assistants are administrative professionals who manage and coordinate appointments, meetings, and calendars for individuals or organizations. They ensure that schedules run smoothly by organizing events, sending reminders, and resolving conflicts or double bookings. Their role often involves communicating with staff, clients, and external partners to confirm availability and make necessary adjustments. Scheduling Assistants use digital tools and software to streamline the scheduling process and help improve overall efficiency.

What are the key skills and qualifications needed to thrive as a scheduling assistant, and why are they important?

To thrive as a Scheduling Assistant, you need strong organizational skills, attention to detail, and proficiency in calendar management, often supported by a high school diploma or equivalent. Familiarity with scheduling software like Microsoft Outlook, Google Calendar, or specialized appointment systems is typically expected. Excellent communication, multitasking, and problem-solving abilities help you work efficiently with colleagues and clients. These skills are crucial for ensuring smooth operations, minimizing conflicts, and supporting productivity in fast-paced environments.

What are some common challenges faced by scheduling assistants, and how can they be managed effectively?

Scheduling Assistants often face challenges such as last-minute changes, conflicting appointments, and juggling multiple priorities. Effective communication with team members and proactive use of scheduling software are key to managing these situations. Staying organized, anticipating potential conflicts, and maintaining flexibility can help ensure smooth calendar coordination and minimize disruptions. Regular check-ins with supervisors and colleagues also support timely adjustments and foster a collaborative work environment.

What is the difference between Scheduling Assistant vs Medical Office Assistant?

AspectScheduling AssistantMedical Office Assistant
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma; certification often preferred
Work EnvironmentHealthcare settings, clinics, hospitalsMedical offices, clinics, healthcare facilities
Primary ResponsibilitiesManaging appointment schedules, coordinating calendarsScheduling, patient check-in, administrative tasks
Industry UsageCommon in healthcare for administrative supportWidely used in healthcare for front-office duties

The Scheduling Assistant primarily manages appointment scheduling and calendar coordination within healthcare settings, focusing on organizing patient and provider schedules. The Medical Office Assistant has a broader role, including administrative tasks like patient check-in, billing, and record management. While both roles support healthcare operations, the Scheduling Assistant specializes in scheduling functions, whereas the Medical Office Assistant handles a wider range of front-office duties.

What are the most commonly searched types of Scheduling jobs in Seattle, WA?

The most popular types of Scheduling jobs in Seattle, WA are:

What are popular job titles related to Scheduling Assistant jobs in Seattle, WA?

For Scheduling Assistant jobs in Seattle, WA, the most frequently searched job titles are:

What job categories do people searching Scheduling Assistant jobs in Seattle, WA look for?

The top searched job categories for Scheduling Assistant jobs in Seattle, WA are:

What cities near Seattle, WA are hiring for Scheduling Assistant jobs?

Cities near Seattle, WA with the most Scheduling Assistant job openings:

Scheduling Assistant jobs near you
Infographic showing various Scheduling Assistant job openings in Seattle, WA as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 19% Part Time, and 4% Contract. Highlights an 85% Physical, 1% Hybrid, and 14% Remote job distribution, with an average salary of $46,936 per year, or $22.6 per hour.

Clinical Assistant

Tacoma, WA • On-site

Franke Tobey Jones
Health Care and Social Assistance • 51 - 200 employees
Learn more about Franke Tobey Jonesexternal

$18 - $19/hr

Full-time

Re-posted 3 days ago

Job description

Description
We're Hiring! Clinical Scheduling Assistant, $18-$19/hour
Friday & Monday 8:30 AM-3:00 PM | Saturday & Sunday 6:00 AM-4:30 PM
Do you thrive in a fast-paced environment where your organization, attention to detail, and friendly personality make a daily impact? Join our dedicated team at Franke Tobey Jones as a Clinical Assistant, where you'll play a key role in coordinating and scheduling clinical shifts, supporting our care teams, and ensuring operations run seamlessly-all while being the welcoming face of FTJ!
What You'll Do
  • Coordinate clinical staff schedules to ensure seamless care across all clinical areas.
  • Serve as the go-to contact for time and attendance for our amazing caregiving team.
  • Greet visitors and handle incoming calls-often the first point of contact for families, residents, and healthcare professionals.
  • Play a key role in supporting resident care by keeping staffing efficient and communication clear.

Apply today and bring your energy, heart, and organizational skills to a place that truly values you!
Requirements
Mi Minimum Required Education: High school diploma
2. Minimum Required Experience: 2 years' experience as a receptionist or scheduler in a medical setting, in addition to 2 years' experience in secretarial or administrative assistant capacity, preferably in a health care facility
3. Minimum Required Skills and Abilities: Demonstrated talent for interacting with wide variety of people, particularly the elderly; ability to effectively organize and coordinate multiple priorities; excellent communication; Strong skills with Windows Products, (Word, Excel, PowerPoint, Access, Publisher, etc)

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