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Scheduling Assistant Jobs in Seattle, WA (NOW HIRING)

SmartTalent

Purchasing Assistant

Woodinville, WA · On-site

$27 - $28/hr

Purchasing / Scheduling Assistant Position Overview SmartTalent is hiring a detail-oriented and organized Purchasing / Scheduling Assistant for a custom woodworking and manufacturing company. This ...

New

Franke Tobey Jones

Clinical Assistant

Tacoma, WA · On-site

$18 - $19/hr

Clinical Scheduling Assistant, $18-$19/hour Friday & Monday 8:30 AM-3:00 PM | Saturday & Sunday 6:00 AM-4:30 PM Do you thrive in a fast-paced environment where your organization, attention to detail ...

Utz Brands, Inc.

Logistics Administrative Assistant

Auburn, WA · On-site

$19.75 - $26.50/hr

Maintain customer pickup scheduling. * Assist drivers picking-up and delivering loads. * Assist Logistics Manager with processing of BOL's for loaded trailers. * Maintain multiple Weekly, Monthly and ...

New

UTZ Brands, Inc

Logistics Administrative Assistant

Algona, WA · On-site

$19.75 - $26.50/hr

Maintain customer pickup scheduling. * Assist drivers picking-up and delivering loads. * Assist Logistics Manager with processing of BOL's for loaded trailers. * Maintain multiple Weekly, Monthly and ...

New

Utz Brands, Inc.

Logistics Administrative Assistant

Algona, WA · On-site

$19.75 - $26.50/hr

Maintain customer pickup scheduling. * Assist drivers picking-up and delivering loads. * Assist Logistics Manager with processing of BOL's for loaded trailers. * Maintain multiple Weekly, Monthly and ...

New

AAA Fire Protection Inc

Scheduling Coordinator

Seattle, WA · On-site

$27 - $32/hr

Employee Assistant Program * Company Paid Short- and Long-Term Disability Insurance * Salary Range $27 - $32 per hour DOE Requirements: * High School Diploma or GED equivalent required basic computer ...

AAA Fire Protection Inc

Scheduling Coordinator

Seattle, WA · On-site

$27 - $32/hr

Employee Assistant Program * Company Paid Short- and Long-Term Disability Insurance * Salary Range $27 - $32 per hour DOE Requirements * High School Diploma or GED equivalent required basic computer ...

Gateway Church

LC Assistant Director

Poulsbo, WA · On-site

$24 - $26/hr

Support center operations, including phone calls, emails, parent communication, and scheduling. * Assist with billing, file organization, document creation, and center communication. * Perform light ...

Gateway Church Poulsbo

LC Assistant Director

Poulsbo, WA · On-site

$24 - $26/hr

Support center operations, including phone calls, emails, parent communication, and scheduling. * Assist with billing, file organization, document creation, and center communication. * Perform light ...

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All JobsScheduling JobsScheduling Assistant JobsScheduling Assistant Jobs in Seattle, WA

Scheduling Assistant information

See Seattle, WA salary details

$12

$22

$32

How much do scheduling assistant jobs pay per hour?

As of Aug 9, 2026, the average hourly pay for scheduling assistant in Seattle, WA is $22.55, according to ZipRecruiter salary data. Most workers in this role earn between $18.61 and $25.72 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a scheduling assistant, and why are they important?

To thrive as a Scheduling Assistant, you need strong organizational skills, attention to detail, and proficiency in calendar management, often supported by a high school diploma or equivalent. Familiarity with scheduling software like Microsoft Outlook, Google Calendar, or specialized appointment systems is typically expected. Excellent communication, multitasking, and problem-solving abilities help you work efficiently with colleagues and clients. These skills are crucial for ensuring smooth operations, minimizing conflicts, and supporting productivity in fast-paced environments.

What are some common challenges faced by scheduling assistants, and how can they be managed effectively?

Scheduling Assistants often face challenges such as last-minute changes, conflicting appointments, and juggling multiple priorities. Effective communication with team members and proactive use of scheduling software are key to managing these situations. Staying organized, anticipating potential conflicts, and maintaining flexibility can help ensure smooth calendar coordination and minimize disruptions. Regular check-ins with supervisors and colleagues also support timely adjustments and foster a collaborative work environment.

What is a scheduling assistant?

Scheduling Assistants are administrative professionals who manage and coordinate appointments, meetings, and calendars for individuals or organizations. They ensure that schedules run smoothly by organizing events, sending reminders, and resolving conflicts or double bookings. Their role often involves communicating with staff, clients, and external partners to confirm availability and make necessary adjustments. Scheduling Assistants use digital tools and software to streamline the scheduling process and help improve overall efficiency.

What is the difference between Scheduling Assistant vs Medical Office Assistant?

AspectScheduling AssistantMedical Office Assistant
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma; certification often preferred
Work EnvironmentHealthcare settings, clinics, hospitalsMedical offices, clinics, healthcare facilities
Primary ResponsibilitiesManaging appointment schedules, coordinating calendarsScheduling, patient check-in, administrative tasks
Industry UsageCommon in healthcare for administrative supportWidely used in healthcare for front-office duties

The Scheduling Assistant primarily manages appointment scheduling and calendar coordination within healthcare settings, focusing on organizing patient and provider schedules. The Medical Office Assistant has a broader role, including administrative tasks like patient check-in, billing, and record management. While both roles support healthcare operations, the Scheduling Assistant specializes in scheduling functions, whereas the Medical Office Assistant handles a wider range of front-office duties.

What are the most commonly searched types of Scheduling jobs in Seattle, WA? The most popular types of Scheduling jobs in Seattle, WA are:
What are popular job titles related to Scheduling Assistant jobs in Seattle, WA? For Scheduling Assistant jobs in Seattle, WA, the most frequently searched job titles are:
What job categories do people searching Scheduling Assistant jobs in Seattle, WA look for? The top searched job categories for Scheduling Assistant jobs in Seattle, WA are:
What cities near Seattle, WA are hiring for Scheduling Assistant jobs? Cities near Seattle, WA with the most Scheduling Assistant job openings:
Scheduling Assistant jobs near you
Infographic showing various Scheduling Assistant job openings in Seattle, WA as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 18% Part Time, and 4% Contract. Highlights an 83% Physical, 1% Hybrid, and 16% Remote job distribution, with an average salary of $46,909 per year, or $22.6 per hour.

Scheduling & Operations Assistant - Remote

Aisles & Abroad

Seattle, WA • On-site

$45K - $65K/yr

Other

Posted 2 days ago

New

Job description

Position Overview
We are currently seeking a dependable and detail-oriented Reservations Assistant to support scheduling and reservation coordination. This role focuses on assisting with booking requests, organizing details, and ensuring all arrangements are handled accurately and efficiently.
This is a fully remote position ideal for individuals who are organized, responsive, and enjoy working in a structured, client-focused environment.
Key Responsibilities
  • Assist with coordinating bookings, reservations, and scheduling requests
  • Gather and organize client information and preferences
  • Review reservation details to ensure accuracy and completeness
  • Communicate confirmations, updates, and follow-ups in a timely manner
  • Maintain organized records of bookings and client interactions
  • Support a smooth and efficient coordination process from start to finish
Requirements
  • Strong organizational and multitasking skills
  • Clear and professional communication abilities
  • Ability to work independently in a remote environment
  • Detail-oriented with strong follow-through
  • Comfortable using email, online systems, and scheduling tools
Preferred (Not Required)
  • Experience in customer service, administrative support, or coordination roles
  • Interest in travel, hospitality, or event-related services
What We Offer
  • Flexible remote work environment
  • Structured onboarding and ongoing guidance
  • Opportunities for growth based on performance
  • Supportive and collaborative team setting

Work Environment
This is a remote role requiring a reliable internet connection and the ability to stay organized and productive in a virtual workspace.
$45,000 - $65,000 a year
Apply Today
If you enjoy coordinating details, assisting with reservations, and working in a flexible remote environment, we encourage you to apply.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

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