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Scheduling Assistant Jobs in Racine, WI (NOW HIRING)

Senior Helpers

Care Coordinator/ Scheduler

Brookfield, WI · On-site

$43K - $50K/yr

In this role, you will coordinate caregiver and client care as well as assist with daily operations. Caregiver Management: * Manage caregiver schedules * Client pop ins * Resolve paycheck issues

Mead & Hunt

Senior Electrical Engineer

Milwaukee, WI · On-site

$105K - $137K/yr

Prepare technical memoranda, engineering calculations, reports, specifications, and scope of work documents * Assist with construction cost estimating and project scheduling * Assist with scoping ...

My Smile West Allis

Dental assistant

Milwaukee, WI · On-site

$18 - $23/hr

Schedule: Mon - Fri: 8AM - 5PM Compensation: $18 - $23 Benefits: PTO, Insurance, Dental, 401k Preference: Open for fresh graduates. Bilingual, Trainable, Personable Title Dental assistant We are ...

My Smile West Allis

Dental assistant

Milwaukee, WI

$18 - $23/hr

Schedule: Mon - Fri: 8AM - 5PM Compensation: $18 - $23 Benefits: PTO, Insurance, Dental, 401k Preference: Open for fresh graduates. Bilingual, Trainable, Personable Title Dental assistant We are ...

123 Smile

Dental assistant

Milwaukee, WI

$17 - $20/hr

Benefits Full benefits after 3 months Shift & Schedule - Flexible schedule - Weekend shifts Requirements * Registered dental assistant / Certified dental assistant Hiring Process [1] Please apply ...

OXFORD DENTAL

Dental Assistant

Racine, WI · On-site

$23 - $30/hr

Vision insurance 401(k) Dental insurance Employee discount Health insurance Vision insurance Shift & Schedule Monday - Friday 8:30am - 5:00pm Requirements * Dentrix * Experienced Dental Assistant (1+ ...

Lake Park Dental

Dental assistant

Milwaukee, WI

$21 - $28/hr

Shift & Schedule Setting: In-person (Milwaukee, WI) Flexibility: We offer a flexible schedule to support work-life harmony. Requirements * Dentrix * Registered dental assistant / Certified dental ...

Lake Park Dental

Dental assistant

Milwaukee, WI

$21 - $28/hr

Shift & Schedule Setting: In-person (Milwaukee, WI) Flexibility: We offer a flexible schedule to support work-life harmony. Requirements * Dentrix * Registered dental assistant / Certified dental ...

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All JobsScheduling JobsScheduling Assistant JobsScheduling Assistant Jobs in Racine, WI

Scheduling Assistant information

See Racine, WI salary details

$10

$18

$26

How much do scheduling assistant jobs pay per hour?

As of Jul 20, 2026, the average hourly pay for scheduling assistant in Racine, WI is $18.58, according to ZipRecruiter salary data. Most workers in this role earn between $15.34 and $21.20 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Scheduling Assistant, and why are they important?

To thrive as a Scheduling Assistant, you need strong organizational skills, attention to detail, and proficiency in calendar management, often supported by a high school diploma or equivalent. Familiarity with scheduling software like Microsoft Outlook, Google Calendar, or specialized appointment systems is typically expected. Excellent communication, multitasking, and problem-solving abilities help you work efficiently with colleagues and clients. These skills are crucial for ensuring smooth operations, minimizing conflicts, and supporting productivity in fast-paced environments.

What is the highest paid assistant job?

The highest paid assistant jobs are often executive assistants or administrative assistants working in high-level industries or for top executives, with salaries reaching six figures in some cases. Specialized skills, such as proficiency in project management tools or foreign languages, can also increase earning potential. Experience, location, and the size of the organization significantly influence compensation levels.

What are some common challenges faced by Scheduling Assistants, and how can they be managed effectively?

Scheduling Assistants often face challenges such as last-minute changes, conflicting appointments, and juggling multiple priorities. Effective communication with team members and proactive use of scheduling software are key to managing these situations. Staying organized, anticipating potential conflicts, and maintaining flexibility can help ensure smooth calendar coordination and minimize disruptions. Regular check-ins with supervisors and colleagues also support timely adjustments and foster a collaborative work environment.

What is the 3 month rule for jobs?

The 3 month rule for jobs typically refers to a probationary period of three months during which an employee's performance is evaluated before confirming permanent employment. For a Scheduling Assistant, this period may involve learning scheduling software, company policies, and demonstrating reliability. Employers often use this time to assess fit and provide training if needed.

What are Scheduling Assistants?

Scheduling Assistants are administrative professionals who manage and coordinate appointments, meetings, and calendars for individuals or organizations. They ensure that schedules run smoothly by organizing events, sending reminders, and resolving conflicts or double bookings. Their role often involves communicating with staff, clients, and external partners to confirm availability and make necessary adjustments. Scheduling Assistants use digital tools and software to streamline the scheduling process and help improve overall efficiency.

What is the role of a scheduling assistant?

A scheduling assistant is responsible for organizing and coordinating appointments, meetings, and events for individuals or organizations. They use calendar management tools and communication skills to ensure schedules run smoothly and conflicts are minimized. The role often requires attention to detail and proficiency with scheduling software.

What is the difference between Scheduling Assistant vs Medical Office Assistant?

AspectScheduling AssistantMedical Office Assistant
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma; certification often preferred
Work EnvironmentHealthcare settings, clinics, hospitalsMedical offices, clinics, healthcare facilities
Primary ResponsibilitiesManaging appointment schedules, coordinating calendarsScheduling, patient check-in, administrative tasks
Industry UsageCommon in healthcare for administrative supportWidely used in healthcare for front-office duties

The Scheduling Assistant primarily manages appointment scheduling and calendar coordination within healthcare settings, focusing on organizing patient and provider schedules. The Medical Office Assistant has a broader role, including administrative tasks like patient check-in, billing, and record management. While both roles support healthcare operations, the Scheduling Assistant specializes in scheduling functions, whereas the Medical Office Assistant handles a wider range of front-office duties.

Is a scheduler job difficult?

A scheduling assistant job involves organizing appointments, managing calendars, and coordinating with others, which requires strong organizational and communication skills. The difficulty level depends on the complexity of the schedule and the tools used, but it generally involves attention to detail and multitasking. Training and experience can help improve efficiency in this role.
What are the most commonly searched types of Scheduling jobs in Racine, WI? The most popular types of Scheduling jobs in Racine, WI are:
What job categories do people searching Scheduling Assistant jobs in Racine, WI look for? The top searched job categories for Scheduling Assistant jobs in Racine, WI are:
What cities near Racine, WI are hiring for Scheduling Assistant jobs? Cities near Racine, WI with the most Scheduling Assistant job openings:
Scheduling Assistant jobs near you
Infographic showing various Scheduling Assistant job openings in Racine, WI as of July 2026, with employment types broken down into 1% As Needed, 73% Full Time, 23% Part Time, 1% Temporary, and 2% Contract. Highlights an 99% Physical, and 1% Remote job distribution, with an average salary of $38,651 per year, or $18.6 per hour.
Care Coordinator/ Scheduler

Care Coordinator/ Scheduler

Senior Helpers

Brookfield, WI • On-site

$43K - $50K/yr

Full-time

Retirement, PTO

Posted 28 days ago

Job description

Care Coordinator/ Scheduler
Senior Helpers
$43,000-$50,000 a year
At Senior Helpers of Waukesha, we are passionate about providing compassionate, high-quality in-home care that allows seniors to live independently and with dignity. We are seeking an experienced and highly motivated Office Manager to join our dedicated team, servicing Brookfield, Butler, Delafield, Pewaukee, Elm Grove, New Berlin, North Prairie, Wales and Waukesha. If you have worked in home health care, we would love for you to apply!
In this role, you will coordinate caregiver and client care as well as assist with daily operations.
Caregiver Management:
  • Manage caregiver schedules
  • Client pop ins
  • Resolve paycheck issues
  • Tracking driver's license & auto insurance & tests
  • Data-entry of clients and caregivers hours into software system
  • Helping caregivers with clock in/out questions
  • Organize timesheets with the scheduling calendar in the home care software.
  • Track and report late, missing, or incorrectly filled-out timesheets to management.

Client Relations:
  • Cultivate strong client relationships
  • Prepare and distribute client welcome packets.
  • Manage client leads in the Contact Manager, including mailing appropriate materials and ensuring accurate record-keeping.
  • Maintain organized and accessible client files.
  • Resolve any billing inquiries with the client account
  • Foster effective communication with clients, families, caregivers, and other stakeholders.

Office Operations:
  • Answer and screen incoming phone calls professionally and courteously, evenings and weekends phone coverage would be required on a rotating basis.
  • Perform general office duties as assigned.
  • Manage billing and payroll
  • Play a crucial role in the day-to-day operations of our office.
  • Ordering office supplies
  • Ensure smooth and efficient administrative support to our caregiving team.
  • Maintain accurate client and employee records.
  • Attend Job Fairs
  • Posting on Social Media

Ideal Candidate:
  • 2+ years of experience in home health or related field (required)
  • Familiar with a variety of the home care concepts, practices and procedures
  • Excellent organizational, communication, and interpersonal skills
  • Proficiency in Microsoft Office Suite and other relevant software
  • Strong problem-solving and decision-making abilities
  • Team player, excellent verbal and communication skills, adaptable in different situations, possesses excellent client interaction skills
  • Exudes a positive and compassionate attitude with a strong commitment to providing exceptional customer service.
  • Strong organizational skills, and the ability to manage and prioritize tasks effectively

We Offer:
  • Competitive salary
  • 401K + Match
  • Bonus opportunities
  • Paid Time off
  • We can offer benefits
  • A rewarding career opportunity where you can make a meaningful impact on the lives of seniors.
  • A supportive and collaborative team environment.
  • Opportunities for professional growth and development.

Ready to Join Our Team?
If you are a highly motivated and compassionate individual with a strong work ethic, we encourage you to apply today!
We look forward to hearing from you soon!
About Senior Helpers:
  • Senior Helpers through its franchisees is the nation's premier provider of in-home senior services ranging from specialized care for those with diseases, such as dementia, Alzheimer's and Parkinson's, to personal and companion care to help individuals looking for a little assistance with daily activities. Senior Helpers' culture is based on strong core values, recognition of achievements and respect. Senior Helpers of Waukesha is independently owned and operated.

We are an Equal Opportunity Employer.
  • We are an equal opportunity employer and prohibit discrimination/harassment on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. We are a Drug-Free Workplace.

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