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Schedule Coordinator Jobs in Racine, WI (NOW HIRING)

CertaSite

Scheduling Coordinator

Milwaukee, WI · On-site +1

$17.50 - $22.25/hr

Scheduling Coordinator Who are we? CertaSite is a fast-growing fire and life safety company. Fire ... This includes monitoring the daily schedule and adjusting the schedule as needed to complete the ...

Children's Wisconsin

Scheduling Coordinator

Milwaukee, WI · On-site

$17.50 - $22.25/hr

Maintains Patient Care Manager on-call schedule. Education: * High School graduate or Certificate of General Educational Development (GED) or High School Equivalency Diploma (HSED) Required ...

Children's Wisconsin

Scheduling Coordinator

Milwaukee, WI

$17.50 - $22.25/hr

Maintains Patient Care Manager on-call schedule. Education: * High School graduate or Certificate of General Educational Development (GED) or High School Equivalency Diploma (HSED) Required ...

Senior Helpers

Care Coordinator/ Scheduler

Brookfield, WI · On-site

$43K - $50K/yr

Care Coordinator/ Scheduler Senior Helpers $43,000-$50,000 a year At Senior Helpers of Waukesha, we are passionate about providing compassionate, high-quality in-home care that allows seniors to live ...

Ryan Fireprotection, Inc.

Coordinator

New Berlin, WI

$19.25 - $24.50/hr

Scheduling technicians - (70% time) * Coordinates with Department Head/Project Managers and electronically schedules technicians utilizing Service Trade Software * Includes loading all associated ...

Ryan Fireprotection Inc.

Coordinator

Milwaukee, WI · On-site

$19.50 - $24.75/hr

Scheduling technicians - (70% time) * Coordinates with Department Head/Project Managers and electronically schedules technicians utilizing Service Trade Software * Includes loading all associated ...

PuroClean

Operations Coordinator

Burlington, WI · On-site

$20 - $25/hr

Vision insurance Operations Coordinator Perks: * Online Mobile Courses ... Flexible Scheduling * Paid Training for Career Advancement * Opportunity to Help People in Times of ...

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Schedule Coordinator information

See Racine, WI salary details

$12

$18

$27

How much do schedule coordinator jobs pay per hour?

As of Aug 3, 2026, the average hourly pay for schedule coordinator in Racine, WI is $18.81, according to ZipRecruiter salary data. Most workers in this role earn between $16.01 and $20.29 per hour, depending on experience, location, and employer.

What are some common challenges schedule coordinators face when managing multiple calendars and how can they overcome them?

Schedule Coordinators often juggle the calendars of several team members or departments, which can lead to conflicts and last-minute changes. To overcome these challenges, it's important to use efficient scheduling tools, maintain clear communication with all stakeholders, and proactively anticipate potential overlaps or issues. Staying organized and documenting all changes ensures transparency and helps prevent confusion. Building strong relationships with team members also helps in navigating urgent requests or priority shifts smoothly.

What is the difference between Schedule Coordinator vs Office Administrator?

AspectSchedule CoordinatorOffice Administrator
Primary RoleManaging and coordinating schedules and appointmentsOverseeing daily office operations and administrative tasks
Required SkillsScheduling software, organization, communicationOffice management, communication, multitasking
Work EnvironmentHealthcare, education, corporate settingsCorporate, nonprofit, government offices
Common CertificationsNone required, but scheduling or administrative certifications helpfulAdministrative assistant certifications, office management courses

While both roles involve organizational skills, a Schedule Coordinator primarily focuses on managing schedules and appointments, often within specific industries like healthcare or education. An Office Administrator handles broader office operations, including administrative tasks and staff coordination. The roles may overlap, but their core responsibilities differ based on scope and focus.

What are the key skills and qualifications needed to thrive as a schedule coordinator, and why are they important?

To thrive as a Schedule Coordinator, you need strong organizational skills, attention to detail, and experience with scheduling or administrative support, often supported by a high school diploma or equivalent. Familiarity with scheduling software, calendar management systems, and proficiency in Microsoft Office Suite are typically required. Excellent communication, problem-solving abilities, and adaptability help you manage changing priorities and coordinate with multiple stakeholders. These skills are crucial for ensuring efficient operations, minimizing conflicts, and maintaining seamless workflow within an organization.

How much do Schedule Coordinators make in the US?

Schedule Coordinators in the US typically earn a median annual salary of around $40,000 to $50,000, depending on experience, industry, and location. Entry-level positions may start lower, while experienced coordinators or those in specialized fields can earn higher wages. The role often requires strong organizational skills and proficiency with scheduling software.

What is a schedule coordinator?

Schedule Coordinators are professionals responsible for organizing and managing appointments, meetings, and events for individuals or teams within an organization. They ensure that schedules run smoothly by coordinating between different parties, resolving conflicts, and updating calendars as needed. Schedule Coordinators often work closely with managers, employees, and clients to optimize time management and improve workflow efficiency. Their role is essential in maintaining organized operations, especially in busy environments where timing and coordination are critical.
What are the most commonly searched types of Schedule jobs in Racine, WI? The most popular types of Schedule jobs in Racine, WI are:
What are popular job titles related to Schedule Coordinator jobs in Racine, WI? For Schedule Coordinator jobs in Racine, WI, the most frequently searched job titles are:
What job categories do people searching Schedule Coordinator jobs in Racine, WI look for? The top searched job categories for Schedule Coordinator jobs in Racine, WI are:
What cities near Racine, WI are hiring for Schedule Coordinator jobs? Cities near Racine, WI with the most Schedule Coordinator job openings:
Schedule Coordinator jobs near you
Infographic showing various Schedule Coordinator job openings in Racine, WI as of July 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 3% Hybrid, and 3% Remote job distribution, with an average salary of $39,130 per year, or $18.8 per hour.

Scheduling Coordinator

CertaSite

Milwaukee, WI • On-site, Remote

$17.50 - $22.25/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 17 days ago

CertaSite rating

8.5

Company rating: 8.5 out of 10

Based on 12 frontline employees who took The Breakroom Quiz

6th of 37 rated health and safety providers

Job description

Scheduling Coordinator
Who are we?
CertaSite is a fast-growing fire and life safety company. Fire and life safety is our passion. It’s all we think about. We leverage our hard-earned expertise to give people peace of mind, confidence, and more time to pursue their core businesses. Since 2018, we have grown from four to 15 markets serving over 14,400 customers throughout the Midwest.
As we grow and expand into new markets, we are building a team that loves what they do and has fun doing it. If you are looking to be challenged every day and for an opportunity to make a huge impact and grow with a mission-driven company focused on the customer, we hope you will consider this amazing opportunity.
Our Mission: To protect and provide a meaningful impact to as many lives as possible
Our Vision: Delivering the most dependable and simplified life safety solution on the planet
Our Values:
• Passionate – Relentless pursuit to be great, not just good enough. And we have done doing it.
• Impactful – Our work makes a real difference in the world. We literally save lives, but that’s just the beginning.
• Innovative – We believe there is always a better way. We don’t stop until we find it.
• Genuine – We do what we say, and we mean it.
ROLE OVERVIEW
We are looking for a scheduler, who will be responsible for managing the flow of activities for field crews. This position requires a customer focused mindset and the ability to be on the phones for long periods of time while being able to multitask other priorities for the day. This includes monitoring the daily schedule and adjusting the schedule as needed to complete the expected and upcoming work in the short term. This individual will also handle all inbound emergency field assignments and other job site related calls before forwarding to the correct internal team member. You will collaborate with service managers, office staff, technicians, customers and others to help get work scheduled and completed as seamlessly as possible. This is a fast paced and demanding role with high visibility within the company. This role reports to the general manager.
WHAT YOU WILL BE DOING
• Schedule all field projects for upcoming jobs after communication and collaboration with various internal and external departments
• Ensure field crews have an appropriate amount of work that can be executed and communicate to supervision of any performance in the field that is irregular.
• Monitor performance of the field for management reports, including: productivity, utilization, overtime, travel time, and other key resource metrics.
• Manually allocate field activities to field crews, including travel time, emergency work, and various equipment rentals for when the crews are working.
• Manage real time adjustments to crew schedules due to resource changes or business conditions should they change during the day.
• Work with operations and HR on tracking new hires in the field to ensure proper visibility and documentation for future team members.
• Coordinate with purchasing department for job-specific materials needed to complete jobs
• Other duties and projects as assigned
QUALIFICATIONS
• Minimum of 5 years of direct field scheduling experience.
IDEAL QUALITIES
• Associate’s degree in construction management, logistics or business related field, bachelors preferred.
• Thorough understanding of standard construction scheduling procedures and practices.
• Must be able to work independently in a fast-paced environment and handle multiple work assignments simultaneously.
• Ability to use computers and office productivity software.
• Planning, organizing, and project coordination skills.
• Ability to communicate clearly and concisely.
• Ability to be an effective team member and handle projects responsibly.
WORKING CONDITIONS amp; PHYSICAL REQUIREMENTS
• Overtime hours may be required at month end and as requested
• Controlled climate, office environment
• Occasional work from home options
• Required to sit for long periods of time, 8 or more hours per day
• Frequently required to use monitor, keyboard, mouse and phone
COMPANY PERKS
• Work at a mission-driven company, focused on people
• Comprehensive medical plan options, including dental and vision
• 401K plan with company match
• Generous paid-time off, paid holidays, and paid paternity leave
• Education reimbursement program
• 2021 growth plan includes continued growth and expansion into new markets and products and services
This is a unique opportunity to join a great team at a company that is quickly growing and evolving. Significant potential for growth.
As we grow and expand into new markets, we are building a team that loves what they do and has fun doing it. If you are looking to be challenged every day and for an opportunity to make a huge impact and grow with a mission-driven company focused on the customer, we hope you will consider this amazing opportunity.
Our Mission: To protect and provide a meaningful impact to as many lives as possible
Our Vision: Delivering the most dependable and simplified life safety solution on the planet
Our Values:
  • Passionate – Relentless pursuit to be great, not just good enough. And we have done doing it.
  • Impactful – Our work makes a real difference in the world. We literally save lives, but that’s just the beginning.
  • Innovative – We believe there is always a better way. We don’t stop until we find it.
  • Genuine – We do what we say, and we mean it.
ROLE OVERVIEW
We are looking for a scheduler, who will be responsible for managing the flow of activities for field crews. This position requires a customer focused mindset and the ability to be on the phones for long periods of time while being able to multitask other priorities for the day. This includes monitoring the daily schedule and adjusting the schedule as needed to complete the expected and upcoming work in the short term. This individual will also handle all inbound emergency field assignments and other job site related calls before forwarding to the correct internal team member. You will collaborate with service managers, office staff, technicians, customers and others to help get work scheduled and completed as seamlessly as possible. This is a fast paced and demanding role with high visibility within the company. This role reports to the general manager.
WHAT YOU WILL BE DOING
  • Schedule all field projects for upcoming jobs after communication and collaboration with various internal and external departments
  • Ensure field crews have an appropriate amount of work that can be executed and communicate to supervision of any performance in the field that is irregular.
  • Monitor performance of the field for management reports, including: productivity, utilization, overtime, travel time, and other key resource metrics.
  • Manually allocate field activities to field crews, including travel time, emergency work, and various equipment rentals for when the crews are working.
  • Manage real time adjustments to crew schedules due to resource changes or business conditions should they change during the day.
  • Work with operations and HR on tracking new hires in the field to ensure proper visibility and documentation for future team members.
  • Coordinate with purchasing department for job-specific materials needed to complete jobs
  • Other duties and projects as assigned
QUALIFICATIONS
  • Minimum of 5 years of direct field scheduling experience.
IDEAL QUALITIES
  • Associate’s degree in construction management, logistics or business related field, bachelors preferred.
  • Thorough understanding of standard construction scheduling procedures and practices.
  • Must be able to work independently in a fast-paced environment and handle multiple work assignments simultaneously.
  • Ability to use computers and office productivity software.
  • Planning, organizing, and project coordination skills.
  • Ability to communicate clearly and concisely.
  • Ability to be an effective team member and handle projects responsibly.
WORKING CONDITIONS amp; PHYSICAL REQUIREMENTS
  • Overtime hours may be required at month end and as requested
  • Controlled climate, office environment
  • Occasional work from home options
  • Required to sit for long periods of time, 8 or more hours per day
  • Frequently required to use monitor, keyboard, mouse and phone
COMPANY PERKS
  • Work at a mission-driven company, focused on people
  • Comprehensive medical plan options, including dental and vision
  • 401K plan with company match
  • Generous paid-time off, paid holidays, and paid paternity leave
  • Education reimbursement program
  • 2021 growth plan includes continued growth and expansion into new markets and products and services
This is a unique opportunity to join a great team at a company that is quickly growing and evolving. Significant potential for growth.

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