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Scanning Assistant Jobs in Minnesota (NOW HIRING)

University of St Thomas

Office Assistant

Saint Paul, MN · On-site

$16.50/hr

General office tasks include scanning and duplicating, restocking supplies, and managing upkeep and organization of department spaces. The office assistant will also help manage department email ...

University of St Thomas

Office Assistant

Saint Paul, MN · On-site

$16.50/hr

General office tasks include scanning and duplicating, restocking supplies, and managing upkeep and organization of department spaces. The office assistant will also help manage department email ...

RAYUS Radiology

Technologists Assistant

Sartell, MN · On-site

$13.60 - $19.67/hr

This role is also responsible for ensuring that the scanning area runs smoothly, is maintained and ... team members to assist with any additional duties as needed (5%) Other Duties as Assigned

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Scanning Assistant information

What is a scanning assistant?

Scanning Assistants are professionals responsible for operating scanning equipment to digitize documents, images, or other materials. They prepare physical items for scanning by organizing, cleaning, and arranging them, then use scanners to create digital copies. Scanning Assistants also ensure the quality of the scanned files, name and store them appropriately, and may handle basic troubleshooting of scanning devices. Their work helps organizations manage and archive important records efficiently.

What are typical challenges a scanning assistant might face during high-volume document digitization projects?

As a Scanning Assistant, you may encounter challenges such as handling large batches of documents with varying sizes, conditions, and formats, which can slow down the scanning process. Ensuring that each document is properly prepared (e.g., removing staples, repairing tears) and maintaining accurate organization can be demanding, especially when deadlines are tight. Additionally, quality control is crucial to avoid missed pages or unreadable scans, so attention to detail and effective time management are essential to succeed in this role.

What are the key skills and qualifications needed to thrive as a scanning assistant, and why are they important?

To thrive as a Scanning Assistant, you need strong attention to detail, basic computer literacy, and organizational skills, typically supported by a high school diploma or equivalent. Familiarity with document management systems, scanning software, and office equipment such as scanners and copiers is commonly required. Reliability, time management, and the ability to maintain confidentiality help someone excel in this position. These qualities ensure accurate document handling, data integrity, and efficient workflow in office environments.

What is the difference between Scanning Assistant vs Data Entry Clerk?

AspectScanning AssistantData Entry Clerk
Required CredentialsHigh school diploma, basic computer skillsHigh school diploma, typing proficiency
Work EnvironmentLibraries, offices, scanning centersOffices, administrative settings
Employer & Industry UsageDocument management, healthcare, legalBusiness, finance, government
Common Search & ComparisonYesYes

Scanning Assistants primarily handle scanning and digitizing documents, focusing on image quality and file organization. Data Entry Clerks input data into systems, emphasizing accuracy and speed. While both roles require basic computer skills and are found in office environments, their core tasks differ: scanning assistants manage physical-to-digital conversion, whereas data entry clerks focus on data accuracy and database management.

What are the most commonly searched types of Scanning jobs in Minnesota?

The most popular types of Scanning jobs in Minnesota are:

What are popular job titles related to Scanning Assistant jobs in Minnesota?

For Scanning Assistant jobs in Minnesota, the most frequently searched job titles are:

What job categories do people searching Scanning Assistant jobs in Minnesota look for?

The top searched job categories for Scanning Assistant jobs in Minnesota are:

What cities in Minnesota are hiring for Scanning Assistant jobs?

Cities in Minnesota with the most Scanning Assistant job openings:

Scanning Assistant jobs near you
Infographic showing various Scanning Assistant job openings in Minnesota as of August 2026, with employment types broken down into 2% As Needed, 74% Full Time, 19% Part Time, 1% Temporary, 3% Contract, and 1% Nights. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Administrative Assistant I

Boyum & Barenscheer PLLP

Minneapolis, MN • On-site

$22 - $24/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 28 days ago

Job description

Description:

Boyum Barenscheer is your local, trusted accounting firm with 50 years of experience providing audit, tax, and advisory services to businesses across a variety of industries. We focus on building strong relationships and offering tailored solutions that help our clients succeed in an ever-changing business landscape.


Caring and Thoughtful | Get Things Done | Work with Purpose


Administrative Assistant I Summary


The Administrative Assistant I provides day-to-day support to the firm under the close direction of the

Administrative Manager and more experienced administrative team members. Individuals in this role are developing foundational proficiency in the firm's administrative processes, tools, and client service standards, with an emphasis on accuracy, responsiveness, and follow-through. The role is entrusted with maintaining strict confidentiality regarding Firm and Client matters and contributes to a welcoming, well-organized office environment that supports the productivity of the broader team.


Administrative Assistant I Responsibilities

  • Provides reception coverage as scheduled and supports a professional, welcoming front desk experience.
  • Helps maintain the reception area and common spaces to ensure they are client-ready.
  • Receives, posts, and distributes mail, packages, and faxes; coordinates courier or specialty mail services as directed.
  • Assists with monitoring inventory of office supplies, kitchen supplies, beverages, and snacks.
  • Processes incoming tax documents by sorting and preparing files for scanning.
  • Assists with scanning, filing, and organizing physical and digital client records.
  • Assembles tax returns and client deliverables for paper or electronic distribution.
  • Assists with sending tax returns, 1099s, and related documents through e-file systems and tracks acknowledgments under guidance.
  • Helps prepare and distribute engagement letters, tax organizers, and routine client correspondence.
  • Drafts basic correspondence, schedules meetings, and takes meeting minutes as requested.
  • Enters and maintains accurate client contact information and communication preferences in firm systems.
  • Provides administrative support to partners and staff as requested.
  • Performs other duties as assigned to build proficiency across the administrative function.


Requirements:

Administrative Assistant I Qualifications and Education

  • High school diploma or equivalent required; Associate's degree (A.A.) from a two-year college or technical school preferred.
  • 0–1 year of general administrative or office experience, or an equivalent combination of education and experience.
  • Working knowledge of Microsoft Office programs, especially Word and Outlook. Exposure to accounting software programs such as Karbon, GoFileRoom, TaxCaddy, SurePrep, Engagement Manager, or UltraTax is helpful but not required.
  • Developing organizational skills with the ability to follow direction and prioritize assigned work.
  • Solid written, proofreading, and oral communication skills.
  • Applicants must be currently authorized to work in the United States on a full-time basis.

Why Boyum is Right for You


Aligned values. We're all about Getting Things Done, Working with Purpose, and being Caring and Thoughtful for our team and our clients.

Work Life Balance. Enjoy 20 days of PTO plus 9 paid holidays to unplug and refresh.

Health is a priority. Firm paid for medical plans*, HSA and FSA options, Dental, Vision, and Nice Healthcare.

Prepare for the future. 401(k) with a company safe harbor contribution, access to Boyum Barenscheer Wealth Management, Identity Protection, and more.

Get rewarded for continuing education. CPA assistance and completion bonus, access to Becker learning platform, and tuition reimbursement.

Flexibility to match your lifestyle. Depending on the role and location, we offer opportunities for in-office, hybrid, and remote work arrangements.

Boyum Barenscheer is an equal opportunity employer and values diversity in our workforce. We encourage candidates of all backgrounds to apply.*For applicable individual only medical plans.