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Documentation Assistant Jobs in Minnesota (NOW HIRING)

H2O Innovation Inc.

Document Specialist

Anoka, MN · On-site

$60K - $70K/yr

... documentation; * Prepare reports and metrics related to document control performance and compliance; * Participate in Corrective Action, NCR, and continuous improvement initiatives; * Assist ...

Integer

Document Control Administrator

Plymouth, MN · On-site

$20.23 - $29.67/hr

Review Device History Record (DHR) in accordance with applicable procedures and Good Documentation * Assist the Quality department during audits. * Provide data and analysis to other departments.

Konik

Construction Administration

Saint Paul, MN

$22 - $29.25/hr

Support contracts, compliance paperwork, submittals, daily logs, and project close-out documentation. * Assist in policy writing, development of how-to manuals, and implementation of process ...

LE GROUPE AXXYS

Operations Assistant

Saint Paul, MN

Compliance documentation * Submittals * Daily logs * Project closeout documentation * Assist with the development, documentation, and maintenance of company policies, procedures, and process manuals.

LE GROUPE AXXYS

Operations Assistant

Saint Paul, MN

Compliance documentation * Submittals * Daily logs * Project closeout documentation * Assist with the development, documentation, and maintenance of company policies, procedures, and process manuals.

New

LE GROUPE AXXYS

Operations Assistant

Eagan, MN · On-site

Perform weekly project audits to ensure required documentation is complete and up to date, including:ContractsCompliance documentationSubmittalsDaily logsProject closeout documentation Assist with ...

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Documentation Assistant information

What is a documentation assistant?

Documentation Assistants are professionals responsible for organizing, maintaining, and managing documents within an organization. Their tasks often include filing, scanning, updating records, and ensuring documents are accurate and accessible to authorized personnel. They may also assist in creating and formatting documents, adhering to company standards and compliance requirements. Documentation Assistants play a crucial role in supporting administrative efficiency and record-keeping.

What are some common challenges documentation assistants face when managing multiple document versions?

Documentation Assistants often encounter challenges related to version control, especially when multiple team members are updating documents simultaneously. Maintaining accuracy and ensuring that everyone is working from the most current version requires attention to detail and effective use of document management systems. Clear communication and standardized naming conventions are essential to prevent confusion and document loss. Regular training on collaboration tools and consistent file organization can help mitigate these challenges.

What are the key skills and qualifications needed to thrive as a documentation assistant, and why are they important?

To thrive as a Documentation Assistant, you need strong organizational skills, attention to detail, and proficiency in written communication, often supported by a diploma or degree in administration or a related field. Familiarity with document management systems, Microsoft Office Suite, and sometimes basic database tools is typically required. Excellent time management, adaptability, and collaborative abilities help someone excel in this role. These skills are crucial for maintaining accurate records, supporting workflow efficiency, and ensuring smooth communication within an organization.
What are the most commonly searched types of Documentation jobs in Minnesota? The most popular types of Documentation jobs in Minnesota are:
What are popular job titles related to Documentation Assistant jobs in Minnesota? For Documentation Assistant jobs in Minnesota, the most frequently searched job titles are:
What job categories do people searching Documentation Assistant jobs in Minnesota look for? The top searched job categories for Documentation Assistant jobs in Minnesota are:
What cities in Minnesota are hiring for Documentation Assistant jobs? Cities in Minnesota with the most Documentation Assistant job openings:
Documentation Assistant jobs near you
Infographic showing various Documentation Assistant job openings in Minnesota as of August 2026, with employment types broken down into 1% As Needed, 73% Full Time, 21% Part Time, 1% Temporary, and 4% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution.

Document Specialist

H2O Innovation Inc.

Anoka, MN • On-site

$60K - $70K/yr

Full-time

Dental, Vision, Retirement, PTO

Re-posted 7 days ago

H2O Innovation rating

7.5

Company rating: 7.5 out of 10

Based on 7 frontline employees who took The Breakroom Quiz

265th of 487 rated machine equipment manufacturers

Job description

H2O Innovation is a smart water treatment solutions company. We simplify water treatment by integrating state-of-the-art technologies to solve water challenges for good with our team of trusted experts. Our mission is to provide services on an international scale, in a people-oriented, caring environment that fosters professional and personal growth. Be part of our talent pool and grow with H2O.

H2O innovation is looking for a Document Specialist who will bring a positive mindset and a strong desire to support their colleagues. This individual will thrive in collaborative settings, consistently deliver high-quality documentation, and become a trusted resource within the team. With a sharp eye for detail and a proactive approach, they will contribute to maintaining clarity and consistency across documents while fostering a culture of teamwork and continuous improvement.

The Benefits

Overall remuneration including:

  • Profit sharing bonus program
  • Group Insurance plan including dental, vision & telemedicine;
  • 401K plan with employer's contribution;
  • Three (3) weeks of paid vacation per year;
  • Twelve (12) paid wellness days per year.

The Day-to-Day

  • Lead the documentation system globally including integration of sites to the system, as well as on going use by existing users;
  • Maintain, distribute, and archive controlled documents including procedures, work instructions, forms, and records;
  • Track revisions and maintain document history logs in compliance with regulatory and ISO requirements;
  • Ensure documents meet company formatting, version control, and template standards before release or update;
  • Identify and resolve inconsistencies, duplicates, or outdated documents;
  • Assist in the migration of documents from legacy systems to the new electronic quality system platform;
  • Support the design, development, and improvement of quality system processes;
  • Provide user training, guidance, and support during system and process rollouts;
  • Collaborate with Quality and Division teams to ensure timely creation, review, and approval of documentation;
  • Participate in support of the learning management system as it relates to quality training and competency requirements;
  • Support internal and external audits by providing timely access to documentation;
  • Prepare reports and metrics related to document control performance and compliance;
  • Participate in Corrective Action, NCR, and continuous improvement initiatives;
  • Assist maintenance, calibration, and other teams that rely on controlled documents within the centralized quality system and its supporting software platform;
  • Contribute to change management activities to support adoption of new systems, processes, and documentations standards;

The Skills We Are Looking for

  • Strong proficiency in Microsoft Word, Excel, SharePoint, and Outlook; ability to create and manage controlled templates, trackers, and forms;
  • Relevant experience in document control, quality systems platforms;
  • Knowledge of ISO 9001;
  • Willingness to travel up to 20%, mainly for key projects and onboarding of new sites and users (higher during the first year of transition);
  • Keen interest in supporting colleagues in different projects;
  • Hands-on experience in continuous improvement;
  • Strong attention to detail and compliance in documentation;
  • Ability to manage multiple priorities;
  • Knowledge of change management strategies;
  • Willingness to travel if necessary for important projects;
  • Experience with system migrations and process improvements (Asset);
  • Familiarity with Power Automate, Power Apps, or other Microsoft 365 tools for workflow automation (Asset);
  • Prior experience in manufacturing, engineering, or a regulated industry (asset).

What H2O Innovation employees say

Pay

Hours and flexibility

Workplace

Get the full story on Breakroom