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Documentation Assistant Jobs in Minnesota (NOW HIRING)

Aagard

Technical Documentation Engineer

Alexandria, MN

$71K - $101K/yr

Apply AIenabled tools to assist with drafting, standardizing, summarizing, and updating technical content. * Develop and maintain AIsupported documentation workflows, templates, and style guides.

Aagard

Technical Documentation Engineer

Alexandria, MN · On-site

$71K - $101K/yr

Apply AI-enabled tools to assist with drafting, standardizing, summarizing, and updating technical content. * Develop and maintain AI-supported documentation workflows, templates, and style guides.

PAI

Recruiter and HR Assistant

Saint Paul, MN · On-site

$23 - $27/hr

Track and manage employee changes (status changes, I-9 documentation, vehicle insurance, required ... Assist in collecting applicant data for Affirmative Action / Equal Opportunity reporting.Serve as a ...

TEAM INDUSTRIES

Maintenance Tech I

Detroit Lakes, MN · On-site

$23.75 - $28.50/hr

Complete all required documentation * Assist in correcting unplanned machine breakdowns * Assist in machine moves throughout the shop * Provide technical assistance to production personnel * Welding ...

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All JobsDocumentation JobsDocumentation Assistant JobsDocumentation Assistant Jobs in Minnesota

Documentation Assistant information

What is a documentation assistant?

Documentation Assistants are professionals responsible for organizing, maintaining, and managing documents within an organization. Their tasks often include filing, scanning, updating records, and ensuring documents are accurate and accessible to authorized personnel. They may also assist in creating and formatting documents, adhering to company standards and compliance requirements. Documentation Assistants play a crucial role in supporting administrative efficiency and record-keeping.

What are some common challenges documentation assistants face when managing multiple document versions?

Documentation Assistants often encounter challenges related to version control, especially when multiple team members are updating documents simultaneously. Maintaining accuracy and ensuring that everyone is working from the most current version requires attention to detail and effective use of document management systems. Clear communication and standardized naming conventions are essential to prevent confusion and document loss. Regular training on collaboration tools and consistent file organization can help mitigate these challenges.

What are the key skills and qualifications needed to thrive as a documentation assistant, and why are they important?

To thrive as a Documentation Assistant, you need strong organizational skills, attention to detail, and proficiency in written communication, often supported by a diploma or degree in administration or a related field. Familiarity with document management systems, Microsoft Office Suite, and sometimes basic database tools is typically required. Excellent time management, adaptability, and collaborative abilities help someone excel in this role. These skills are crucial for maintaining accurate records, supporting workflow efficiency, and ensuring smooth communication within an organization.

What are the most commonly searched types of Documentation jobs in Minnesota?

The most popular types of Documentation jobs in Minnesota are:

What are popular job titles related to Documentation Assistant jobs in Minnesota?

For Documentation Assistant jobs in Minnesota, the most frequently searched job titles are:

What job categories do people searching Documentation Assistant jobs in Minnesota look for?

The top searched job categories for Documentation Assistant jobs in Minnesota are:

What cities in Minnesota are hiring for Documentation Assistant jobs?

Cities in Minnesota with the most Documentation Assistant job openings:

Documentation Assistant jobs near you
Infographic showing various Documentation Assistant job openings in Minnesota as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 17% Part Time, 3% Contract, and 1% Nights. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution.

Consumer Loan Documentation Specialist (Real Estate focus)

Tradition Capital Bank

Edina, MN • On-site

$51K - $77K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 27 days ago

Job description

Who We Are & Why You Will LOVE Us!
You are more than just a number; we are more than just a bank. At Tradition Capital Bank, we are partners in business and in life; building dreams and futures on one simple idea: strong one-on-one relationships.
We place our people in the right seats and position our employees to do what they love. Every person and every role matters: when we function together as One Team , we achieve extraordinary results. As each other's raving fans, we reach across titles and organizational structure to encourage one another.
Here at Tradition, we believe that when people work together with shared values and an open mind, anything is possible.
Tradition is always in the making; join us in celebrating our roots and being a part of what's next.
What You Will Be Doing
The Consumer Loan Documentation Specialist (Real Estate focus) is responsible for completing various loan operations duties including loan documentation, booking and servicing in compliance with established policies and procedures to ensure the accurate and timely processing of loans consistent with our Client Service Standards.
How You Will Get the Job Done
  • Loan Documentation: Collaborates with Client Service Coordinators on pre-closing due diligence to ensure sufficient documentation is collected to inform assessment of loan risk; identifies and collaborates with lending team to resolve issues, as needed. May include reviewing title work, flood certifications, borrower organizational documentation and other collateral documentation. Reviews and interprets approved credit presentations in order to prepare consumer and commercial disclosures and closing documentation that meet approved loan requirements. May communicate with legal counsel who prepare documents and conduct loan documentation reviews.
  • Loan Booking: Accurately inputs loan data into the core system and creates electronic credit file using the Bank's imaging system. Perfects all collateral and performs post-close due diligence. Communicates with Quality Control and Loan Operations during post-close reviews, as needed. Collaborates with lending and credit teams to resolve any issues or questions identified by the bank's risk team. Collaborates with Loan Operations regarding daily report resolution, department reporting and client participations.
  • Loan Servicing: Accurately completes transactions including disbursement of funds, advances, payments, partial releases, payoffs, and ledger account balancing. Processes paid promissory notes and issue mortgage satisfactions and other collateral release documentation to conform to national compliance regulations. Performs moderate to complex loan file maintenance and updates note ticklers. May manage the participation process by building participants on the core system, running and balancing transactions, and communicating with participant banks.
  • Collaboration: Partners with loan administration leaders, the loan operations team and other loan administrators to ensure consistent processes and procedures are implemented across teams. Provides backup to fellow loan administrators, as needed. Works collaboratively across credit, lending, and risk teams to identify opportunities for enhanced client service. Participates in loan administration training activities.

Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time without notice.
Requirements
What Sets You Apart
  • A role model for our core values: Do the Right Thing, Get Stuff Done (G.S.D), One Team, and Give Generously
  • Demonstrated commitment to timely, defect free and caring customer service
  • Able to perform at a high level in a fast-paced environment
  • Flexible to change in a growing organization
  • Proficient at Microsoft Excel, Word, Outlook and PowerPoint; strong technical ability
  • Possess the ability to meet critical deadlines
  • Excellent verbal and written communication skills
  • Demonstrate a high level of organization and attention to detail
  • Able to prioritize and manage multiple projects/tasks
  • Demonstrate a collaborative work style and respect for others
  • High level of customer service
  • Aptitude for problem-solving
  • Ability to read and interpret documentation such as operating and procedure manuals
  • Is accountable for demonstrating compliance with the Bank Secrecy Act, Privacy of Consumer Financial Information and all other federal and state rules and regulations as it pertains to their position at the bank.

Professional & Educational Experience You Bring
A degree from an accredited university or community college and 3-5 years of work experience in a related role such as loan assistant, client service coordinator, credit analyst or loan operations specialist; or an equivalent combination of education and experience.
Benefits & Compensation
Tradition Capital Bank recognizes and values everyone's unique needs for their careers, families, and individual health. That's why we offer competitive benefits to promote wellness in our employees and their loved ones, including:
  • Healthcare (medical with HSA, dental, and voluntary vision)
  • Short-term and long-term disability
  • Basic and voluntary life & AD&D insurance
  • EAP - Employee Assistance Program
  • Flexible spending accounts
  • 401(k) with employer match; ability to purchase Bank stock through 401k
  • Paid time off & paid holidays
  • Family Care Reimbursement (up to $500 annually for 2026)
  • Wellness Time (up to 2 hours/week)
  • Keystone employee directed giving opportunities (annual Insight Trip opportunities, up to $500 for grants and double match dollars)

For this position, we anticipate a pay range between $51,000 and $77,000 annually. Final offers will vary based on individual job-related knowledge, skills, and abilities. This position is eligible for a discretionary annual bonus based on individual and Bank performance.
Work Environment*:
  • While performing the duties of this job, the employee is regularly required to stand, walk, use hands to type, carry, handle and feel objects, reach with hands and arms, talk or hear. The employee must occasionally lift and/or move up to 25 pounds and more with assistance. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception in the window environment and the ability to adjust focus.
  • This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
  • No travel is expected for this position

*The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Tradition Capital Bank is an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex, disability, veteran status, age, sexual orientation, or any other protected class under applicable federal, state, or local law.
Salary Description
between $51,000 and $77,000 annually

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