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Scanning Assistant Jobs in California (NOW HIRING)

medicalrecords.com

Medical Records Tech

Vista, CA · On-site

$21 - $22/hr

Review paperwork for completeness prior to scanning * Assist in the managing of documents as they apply to interfaces set up with outside entities (i.e. TCMC,HIE, etc) * Forward medical record ...

Channel Islands YMCA

LIFEGUARD

Santa Ynez, CA · On-site

$18.04 - $19/hr

Maintain constant surveillance of water and pool deck areas by 10-10 scanning * Assist swimmers in distress * Provide emergency medical assistance as trained to any person on the YMCA premise as ...

Channel Islands YMCA

LIFEGUARD

Santa Barbara, CA

$18.04 - $18.54/hr

Maintain constant surveillance of water and pool deck areas by 10-10 scanning * Assist swimmers in distress * Provide emergency medical assistance as trained to any person on the YMCA premise as

Channel Islands YMCA

LIFEGUARD

Ventura, CA

$18.04 - $19.04/hr

Maintain constant surveillance of water and pool deck areas by 10-10 scanning * Assist swimmers in distress * Provide emergency medical assistance as trained to any person on the YMCA premise as

Vista Community Clinic

Medical Records Tech

Vista, CA · On-site

$21 - $22/hr

Review paperwork for completeness prior to scanning * Assist in the managing of documents as they apply to interfaces set up with outside entities (i.e. TCMC,HIE, etc) * Forward medical record ...

CHANNEL ISLANDS YOUNG MENS CHRISTIA

LIFEGUARD

Solvang, CA · On-site

$18.04 - $19/hr

Maintain constant surveillance of water and pool deck areas by 10-10 scanning * Assist swimmers in distress * Provide emergency medical assistance as trained to any person on the YMCA premise as

CHANNEL ISLANDS YOUNG MENS CHRISTIA

LIFEGUARD

Ventura, CA · On-site

$18.04 - $19.04/hr

Maintain constant surveillance of water and pool deck areas by 10-10 scanning * Assist swimmers in distress * Provide emergency medical assistance as trained to any person on the YMCA premise as

Channel Islands YMCA

LIFEGUARD

Solvang, CA · On-site

$14.75 - $19/hr

Maintain constant surveillance of water and pool deck areas by 10-10 scanning * Assist swimmers in distress * Provide emergency medical assistance as trained to any person on the YMCA premise as

Vista Community Clinic

Medical Records Tech

Vista, CA

$21 - $22/hr

Review paperwork for completeness prior to scanning * Assist in the managing of documents as they apply to interfaces set up with outside entities (i.e. TCMC,HIE, etc) * Forward medical record ...

Vista Community Clinic

Medical Records Tech

Vista, CA · On-site

$21 - $22/hr

Review paperwork for completeness prior to scanning * Assist in the managing of documents as they apply to interfaces set up with outside entities (i.e. TCMC,HIE, etc) * Forward medical record ...

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Scanning Assistant information

What is the difference between Scanning Assistant vs Data Entry Clerk?

AspectScanning AssistantData Entry Clerk
Required CredentialsHigh school diploma, basic computer skillsHigh school diploma, typing proficiency
Work EnvironmentLibraries, offices, scanning centersOffices, administrative settings
Employer & Industry UsageDocument management, healthcare, legalBusiness, finance, government
Common Search & ComparisonYesYes

Scanning Assistants primarily handle scanning and digitizing documents, focusing on image quality and file organization. Data Entry Clerks input data into systems, emphasizing accuracy and speed. While both roles require basic computer skills and are found in office environments, their core tasks differ: scanning assistants manage physical-to-digital conversion, whereas data entry clerks focus on data accuracy and database management.

What are the key skills and qualifications needed to thrive as a scanning assistant, and why are they important?

To thrive as a Scanning Assistant, you need strong attention to detail, basic computer literacy, and organizational skills, typically supported by a high school diploma or equivalent. Familiarity with document management systems, scanning software, and office equipment such as scanners and copiers is commonly required. Reliability, time management, and the ability to maintain confidentiality help someone excel in this position. These qualities ensure accurate document handling, data integrity, and efficient workflow in office environments.

What are typical challenges a scanning assistant might face during high-volume document digitization projects?

As a Scanning Assistant, you may encounter challenges such as handling large batches of documents with varying sizes, conditions, and formats, which can slow down the scanning process. Ensuring that each document is properly prepared (e.g., removing staples, repairing tears) and maintaining accurate organization can be demanding, especially when deadlines are tight. Additionally, quality control is crucial to avoid missed pages or unreadable scans, so attention to detail and effective time management are essential to succeed in this role.

What is a scanning assistant?

Scanning Assistants are professionals responsible for operating scanning equipment to digitize documents, images, or other materials. They prepare physical items for scanning by organizing, cleaning, and arranging them, then use scanners to create digital copies. Scanning Assistants also ensure the quality of the scanned files, name and store them appropriately, and may handle basic troubleshooting of scanning devices. Their work helps organizations manage and archive important records efficiently.

What are the most commonly searched types of Scanning jobs in California?

The most popular types of Scanning jobs in California are:

What are popular job titles related to Scanning Assistant jobs in California?

For Scanning Assistant jobs in California, the most frequently searched job titles are:

What job categories do people searching Scanning Assistant jobs in California look for?

The top searched job categories for Scanning Assistant jobs in California are:

What cities in California are hiring for Scanning Assistant jobs?

Cities in California with the most Scanning Assistant job openings:

Scanning Assistant jobs near you
Infographic showing various Scanning Assistant job openings in California as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 19% Part Time, 2% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Medical Records Tech Temp

Vista Community Clinic

Vista, CA

$21 - $22/hr

Temporary

Medical, Dental, Vision, Life, Retirement

Re-posted 7 days ago

Job description

Overview

At Vista Community Clinic (VCC), we believe healthcare is more than medicine, it's about hope, community, and impact. For over 50 years, we've been a leader in the community clinic movement, growing from a small volunteer-driven effort in Vista to a nationally recognized network of state-of-the-art clinics across San Diego, Orange, Los Angeles, and Riverside counties. Today VCC has 14 clinics serving over 70,000 patients annually, we continue our mission of delivering exceptional, patient-centered care where it's needed most.

As a private, non-profit, multi-specialty outpatient clinic, VCC provides more than healthcare, we provide opportunity. Here your skills are celebrated, your growth is supported and your work makes a difference. We know that our success is a direct result of the exceptional talents and dedication of our employees.

For eligible employees, benefits include: Competitive compensation & benefits  Medical, dental, vision Company-paid life insurance  Flexible spending accounts  403(b) retirement plan 

Why VCC?

Winner of the 2025 HRSA Gold Medal for Outstanding Care, placing VCC among the top 10% of Federally Qualified Health Centers in the U.S.

Recognized by HRSA as a National Quality Leader in Behavioral Health and Diabetes and for excellence in Preventive Health and Health IT.

A robust training & development culture to help you grow and advance your career.

A workplace built on respect, collaboration and passion for care.

Responsibilities

Perform a variety of clerical functions including preparing and filing electronically into medical charts, compiling data for reports and preparing standard forms. Assist Compliance officers with preparing for audits. Provide technical support for users within clinic system for scanning procedures.

  • Review paperwork for completeness prior to scanning
  • Assist in the managing of documents as they apply to interfaces set up with outside entities (i.e. TCMC,HIE, etc)
  • Forward medical record releases in a timely fashion to third party for release of information
  • Ensure medical record release forms are obtained and accurately completed
Qualifications

Minimum

  • High school graduate or equivalent
  • Minimum one year general office experience
  • Bilingual English/Spanish

Preferred skills/knowledge/Abilities

  • Minimum one year community clinic experience
  • Minimum of one year of health records experience

Required Skills/Knowledge/Abilities

  • Knowledge of medical terminology
  • Experience/familiarity with computers, Microsoft Office products (Word/Excel), business e-mail communication systems and internet search capabilities

Pay Rate

  • $21.00 - $22.00 Depending On Experience
Employment Type: TEMPORARY

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