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Scanning Assistant Jobs in California (NOW HIRING)

Optimus Group

General Labor

Compton, CA

$16.25 - $20.25/hr

Duties/ Requirements: - Shipping - Packaging - Labeling - Counting - Sorting - Scanning - Assist in end of day housekeeping procedures - Ability to work in a fast-paced environment with minimal ...

Vista Community Clinic

Medical Records Tech

Vista, CA

$21 - $22/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Review paperwork for completeness prior to scanning * Assist in the managing of documents as they apply to interfaces set up with outside entities (i.e. TCMC,HIE, etc) * Forward medical record ...

Vista Community Clinic

Medical Records Tech

Vista, CA · On-site

$21 - $22/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Review paperwork for completeness prior to scanning * Assist in the managing of documents as they apply to interfaces set up with outside entities (i.e. TCMC,HIE, etc) * Forward medical record ...

Channel Islands YMCA

LIFEGUARD

Solvang, CA

$18.04 - $19/hr

  • Retirement

Maintain constant surveillance of water and pool deck areas by 10-10 scanning * Assist swimmers in distress * Provide emergency medical assistance as trained to any person on the YMCA premise as

Vista Community Clinic

Medical Records Tech

Vista, CA

$21 - $22/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Review paperwork for completeness prior to scanning * Assist in the managing of documents as they apply to interfaces set up with outside entities (i.e. TCMC,HIE, etc) * Forward medical record ...

Vista Community Clinic

Medical Records Tech Temp

Vista, CA

$21 - $22/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Review paperwork for completeness prior to scanning * Assist in the managing of documents as they apply to interfaces set up with outside entities (i.e. TCMC,HIE, etc) * Forward medical record ...

Vista Community Clinic

Medical Records Tech Temp

Vista, CA · On-site

$21 - $22/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Review paperwork for completeness prior to scanning * Assist in the managing of documents as they apply to interfaces set up with outside entities (i.e. TCMC,HIE, etc) * Forward medical record ...

Channel Islands YMCA

LIFEGUARD

Santa Barbara, CA · On-site

$18.04 - $18.54/hr

  • Retirement

Maintain Constant Surveillance Of Water And Pool Deck Areas By 10-10 Scanning * Assist Swimmers In Distress * Provide Emergency Medical Assistance As Trained To Any Person On The YMCA Premise As ...

Vista Community Clinic

Medical Records Tech

Vista, CA

$21 - $22/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Review paperwork for completeness prior to scanning * Assist in the managing of documents as they apply to interfaces set up with outside entities (i.e. TCMC,HIE, etc) * Forward medical record ...

Vista Community Clinic

Medical Records Tech

Vista, CA · On-site

$21 - $22/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Review paperwork for completeness prior to scanning * Assist in the managing of documents as they apply to interfaces set up with outside entities (i.e. TCMC,HIE, etc) * Forward medical record ...

Channel Islands YMCA

LIFEGUARD

Santa Barbara, CA

$18.04 - $18.54/hr

  • Retirement

Maintain constant surveillance of water and pool deck areas by 10-10 scanning * Assist swimmers in distress * Provide emergency medical assistance as trained to any person on the YMCA premise as

Vista Community Clinic

Medical Records Tech

Vista, CA · On-site

$21 - $22/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Review paperwork for completeness prior to scanning * Assist in the managing of documents as they apply to interfaces set up with outside entities (i.e. TCMC,HIE, etc) * Forward medical record ...

Vista Community Clinic

Medical Records Tech

Vista, CA

$21 - $22/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Review paperwork for completeness prior to scanning * Assist in the managing of documents as they apply to interfaces set up with outside entities (i.e. TCMC,HIE, etc) * Forward medical record ...

medicalrecords.com

Medical Records Tech Temp

Vista, CA · On-site

$21 - $22/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Review paperwork for completeness prior to scanning * Assist in the managing of documents as they apply to interfaces set up with outside entities (i.e. TCMC,HIE, etc) * Forward medical record ...

Vista Community Clinic

Medical Records Tech Temp

Vista, CA · On-site

$21 - $22/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Review paperwork for completeness prior to scanning * Assist in the managing of documents as they apply to interfaces set up with outside entities (i.e. TCMC,HIE, etc) * Forward medical record ...

Vista Community Clinic

Medical Records Tech Temp

Vista, CA

$21 - $22/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Review paperwork for completeness prior to scanning * Assist in the managing of documents as they apply to interfaces set up with outside entities (i.e. TCMC,HIE, etc) * Forward medical record ...

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All JobsScanning JobsScanning Assistant JobsScanning Assistant Jobs in California

Scanning Assistant information

What is the difference between Scanning Assistant vs Data Entry Clerk?

AspectScanning AssistantData Entry Clerk
Required CredentialsHigh school diploma, basic computer skillsHigh school diploma, typing proficiency
Work EnvironmentLibraries, offices, scanning centersOffices, administrative settings
Employer & Industry UsageDocument management, healthcare, legalBusiness, finance, government
Common Search & ComparisonYesYes

Scanning Assistants primarily handle scanning and digitizing documents, focusing on image quality and file organization. Data Entry Clerks input data into systems, emphasizing accuracy and speed. While both roles require basic computer skills and are found in office environments, their core tasks differ: scanning assistants manage physical-to-digital conversion, whereas data entry clerks focus on data accuracy and database management.

What are the key skills and qualifications needed to thrive as a scanning assistant, and why are they important?

To thrive as a Scanning Assistant, you need strong attention to detail, basic computer literacy, and organizational skills, typically supported by a high school diploma or equivalent. Familiarity with document management systems, scanning software, and office equipment such as scanners and copiers is commonly required. Reliability, time management, and the ability to maintain confidentiality help someone excel in this position. These qualities ensure accurate document handling, data integrity, and efficient workflow in office environments.

What are typical challenges a scanning assistant might face during high-volume document digitization projects?

As a Scanning Assistant, you may encounter challenges such as handling large batches of documents with varying sizes, conditions, and formats, which can slow down the scanning process. Ensuring that each document is properly prepared (e.g., removing staples, repairing tears) and maintaining accurate organization can be demanding, especially when deadlines are tight. Additionally, quality control is crucial to avoid missed pages or unreadable scans, so attention to detail and effective time management are essential to succeed in this role.

What is a scanning assistant?

Scanning Assistants are professionals responsible for operating scanning equipment to digitize documents, images, or other materials. They prepare physical items for scanning by organizing, cleaning, and arranging them, then use scanners to create digital copies. Scanning Assistants also ensure the quality of the scanned files, name and store them appropriately, and may handle basic troubleshooting of scanning devices. Their work helps organizations manage and archive important records efficiently.

What are the most commonly searched types of Scanning jobs in California?

The most popular types of Scanning jobs in California are:

What are popular job titles related to Scanning Assistant jobs in California?

For Scanning Assistant jobs in California, the most frequently searched job titles are:

What job categories do people searching Scanning Assistant jobs in California look for?

The top searched job categories for Scanning Assistant jobs in California are:

What cities in California are hiring for Scanning Assistant jobs?

Cities in California with the most Scanning Assistant job openings:

Scanning Assistant jobs near you
Infographic showing various Scanning Assistant job openings in California as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 19% Part Time, 2% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Scanning Assistant Temp

California Dental Association

Sacramento, CA • On-site

Temporary

Posted 2 days ago

New

Job description

Job Title:Scanning Assistant TempPay Information:Non-Exempt - $25.00 - $30.00 per hour  Location:Full time, in office. Duration:4-6 months
Who we are:
The California Dental Association is a membership organization that represents 27,000 of the state’s best and brightest dental professionals and champions the oral health of the communities they serve. As the largest state dental association in the U.S., CDA delivers remarkable advocacy initiatives, fierce protection, innovative education and expert guidance to our members. Founded in 1870, CDA has innovated and grown into a family of companies that includes the association, The Dentists Insurance Company (TDIC), TDIC Insurance Solutions, Rotunda Partners and the CDA Foundation.
We’re a mission-driven organization that’s here to empower our members and support their practices, dental teams, profession and patients. By making today easier and tomorrow better for dentists, our employees make a meaningful and direct impact on the health of others.
At CDA we seek out, welcome and invest in talented individuals across unique specialties and prioritize diversity in our hiring practices. We know our employees are integral to our success, and we value their individual talents while encouraging a collaborative, inclusive, respectful and forward-thinking culture. We’re proud to be recognized as a Best Place to Work for factors like our people practices, work environment and trust in senior leaders.
If you’re excited to share your talents at a dynamic organization that’s leading the way in oral health, we invite you to apply to join us.
Job Purpose:          
In collaboration with the Governance & Strategic Operations Director and Senior Executive Assistant, responsible for successful execution of the Iron Mountain scanning project. Assist with the scanning of organizational documents for retention purposes, utilizing identified document retention requirements.
Universal Competencies:
  • Collaboration: Proactively engages with an iterative mindset to enhance ideas and achieve organizational results; Cultivates relationships, builds partnerships, shares and learns without boundaries.  
  • Service: Focusing on meeting needs and exceeding expectations for those served inside and outside the organization.  
  • Respect: Embracing others for their true authentic self; nurture and promote an environment that values diversity of thought, input, experience and expertise. 

Essential Competencies:
  • Approachability: Is consistently approachable, open to feedback and truthful; builds trust and authentic professional relationships.
  • Adaptability: Appropriately adjusts behavior to changing conditions and business needs; modified approach to succeed with new situations and timelines.
  • Problem solving: Applies analysis, creativity, resilience and logic to reach optimal outcomes; develops and implements solutions.

Essential Functions – must be able to perform with or without a reasonable accommodation:
  • Prepare files for scanning – remove paper clips/staples, sort and organize documents for high-speed scanning.
  • Assist in determining key identifiers for each set of files; identify destruction date(s) based on document retention requirements.
  • Collaborate with respective staff liaison(s) to obtain additional information, as needed.
  • Work with the IT department to configure OnBase (document management system), should key identifiers or destruction dates need to be adjusted.
  • Independently scan files, ensuring organizational compliance with the document retention requirements.
  • Conduct audits to confirm that scanned files have been uploaded and are accurately reflected within OnBase (e.g., file name, destruction date, etc.); ensure files are legible and complete (no missing pages).
  • Identify and recommend process improvements to increase business efficiencies.
  • Maintain confidentiality of information pertained in the files/documents.

Non-Essential Functions:
  • Performs other duties as assigned.

Minimum Qualifications:
  • Prior experience with project work.
  • Demonstrates strong organizational skills and attention to detail.
  • Excellent interpersonal, verbal and written communication skills.
  • Ability to perform job duties independently, exercising good judgment, discretion and professionalism.
  • Computer skills, including the ability to operate Microsoft Office Suite (Word, Excel, PowerPoint, Teams).
Preferred Qualifications:
  • Experience with scanners and document management software.

Working Conditions:       Occasionally (1-33%)              Frequently (34-66%)                Constantly (67-100%)
  • Constantly standing and scanning documents
  • Frequently sitting and working on a computer
  • Occasionally walking and bending
  • Ability to lift boxes of files (up to 25-30 lbs)

We Are CDA

Over our 150-year history, the California Dental Association (CDA) has become a leader in oral health throughout California and the country. Today, we continue to support our community of over 27,000 dentists through our family of companies, which include The Dentists Insurance Company (TDIC), TDIC Insurance Solutions, Rotunda Partners and the CDA Foundation. At CDA, we value individual talents, encouraging a diverse, collaborative, and innovative work environment fueled by new ideas. As our organization continues to grow, we invite you to be a part of what’s next.

CDA is an equal opportunity employer and is committed to the principle of equal employment opportunity for all employees and providing a safe work environment. CDA does not tolerate discrimination or harassment and all employment decisions are based on job requirements and individual qualifications, without regard to race, color, religion, national origin, age, gender, gender identity or expression, sex, ancestry, citizenship status, mental or physical disability, genetic information, sexual orientation, veteran or military status. If you have a disability or special need that requires accommodation, please contact us at humanresources@cda.org.

To see our privacy policy, go to www.cda.org/Home/About/Careers-at-CDA/Apply

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