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Scanning Assistant Jobs in Santa Rosa, CA (NOW HIRING)

Robert Half

Administrative Assistant

Santa Rosa, CA · On-site

$19.79 - $22.91/hr

Support internal departments with administrative tasks such as document preparation, scanning ... Identify discrepancies or missing information and follow up to resolve issues promptly * Assist ...

Golden State Dermatology

Physicians Assistant

Saint Helena, CA · On-site

$122.30K - $165.80K/yr

... digital scanning. Highlights * Practice in California's renowned Napa Valley - this clinic is ... Assistant. We also have a Mohs surgeon who comes 2x per month to provide services. Benefits

Associa

Administrative Assistant

Rohnert Park, CA · On-site

$20 - $24/hr

Process print jobs, scanning, and faxing as general office support when needed. * Review work order ... Prepare and assist the Community Manager with monthly board packages, violation letters, and other ...

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Scanning Assistant information

What are the key skills and qualifications needed to thrive as a Scanning Assistant, and why are they important?

To thrive as a Scanning Assistant, you need strong attention to detail, basic computer literacy, and organizational skills, typically supported by a high school diploma or equivalent. Familiarity with document management systems, scanning software, and office equipment such as scanners and copiers is commonly required. Reliability, time management, and the ability to maintain confidentiality help someone excel in this position. These qualities ensure accurate document handling, data integrity, and efficient workflow in office environments.

What are typical challenges a Scanning Assistant might face during high-volume document digitization projects?

As a Scanning Assistant, you may encounter challenges such as handling large batches of documents with varying sizes, conditions, and formats, which can slow down the scanning process. Ensuring that each document is properly prepared (e.g., removing staples, repairing tears) and maintaining accurate organization can be demanding, especially when deadlines are tight. Additionally, quality control is crucial to avoid missed pages or unreadable scans, so attention to detail and effective time management are essential to succeed in this role.

What are Scanning Assistants?

Scanning Assistants are professionals responsible for operating scanning equipment to digitize documents, images, or other materials. They prepare physical items for scanning by organizing, cleaning, and arranging them, then use scanners to create digital copies. Scanning Assistants also ensure the quality of the scanned files, name and store them appropriately, and may handle basic troubleshooting of scanning devices. Their work helps organizations manage and archive important records efficiently.

What does a scanning assistant do?

A scanning assistant is responsible for operating scanners and related equipment to digitize physical documents, images, or records. They ensure the quality and accuracy of scanned files, organize digital data, and may perform basic maintenance on scanning devices. Attention to detail and familiarity with document management software are often required for this role.

What is the difference between Scanning Assistant vs Data Entry Clerk?

AspectScanning AssistantData Entry Clerk
Required CredentialsHigh school diploma, basic computer skillsHigh school diploma, typing proficiency
Work EnvironmentLibraries, offices, scanning centersOffices, administrative settings
Employer & Industry UsageDocument management, healthcare, legalBusiness, finance, government
Common Search & ComparisonYesYes

Scanning Assistants primarily handle scanning and digitizing documents, focusing on image quality and file organization. Data Entry Clerks input data into systems, emphasizing accuracy and speed. While both roles require basic computer skills and are found in office environments, their core tasks differ: scanning assistants manage physical-to-digital conversion, whereas data entry clerks focus on data accuracy and database management.

What are the most commonly searched types of Scanning jobs in Santa Rosa, CA? The most popular types of Scanning jobs in Santa Rosa, CA are:
What are popular job titles related to Scanning Assistant jobs in Santa Rosa, CA? For Scanning Assistant jobs in Santa Rosa, CA, the most frequently searched job titles are:
What job categories do people searching Scanning Assistant jobs in Santa Rosa, CA look for? The top searched job categories for Scanning Assistant jobs in Santa Rosa, CA are:
What cities near Santa Rosa, CA are hiring for Scanning Assistant jobs? Cities near Santa Rosa, CA with the most Scanning Assistant job openings:
Scanning Assistant jobs near you

Secretary / Administrative Assistant

Discovery Community Day Program LLC

Novato, CA • On-site

$26 - $28/hr

Full-time

Posted 15 days ago

Job description

Discovery Community Day Program, LLCNovato, California

Full-Time | Monday–Friday | 8:00 AM – 3:00 PM

Pay: Starting at $26.00 per hour DOE (Depending on Experience)

Join Our Team!

Discovery Community Day Program, LLC is seeking a dependable, organized, and professional Secretary / Administrative Assistant to support our community-based day program serving adults with developmental disabilities. This position is ideal for someone who enjoys administrative work, has strong people skills, and values working in a supportive, mission-driven environment.

The Secretary / Administrative Assistant plays an important role in supporting daily operations, maintaining organized records, assisting staff and management, and creating a welcoming and professional office environment.

Essential Duties & Responsibilities:

Answer phones and greet visitors professionally

Maintain organized participant and program files

Prepare correspondence, reports, forms, and presentations

Assist with scheduling meetings, trainings, and appointments

Perform data entry and maintain accurate records

Support daily office operations including copying, scanning, filing, and emailing

Coordinate communication with staff, families, vendors, and regional center representatives

Maintain confidentiality of participant records and protected health information (HIPAA compliance)

Assist management with administrative and compliance-related tasks

Order and maintain office supplies

Provide clerical and administrative support to program leadership

Perform additional duties as assigned

Qualifications:Required:

High School Diploma or GED

Valid work authorization/work permit

Excellent organizational and multitasking skills

Strong verbal and written communication skills

Professional and dependable work ethic

Good interpersonal and customer service skills

Proficiency with:

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Ability to maintain confidentiality and professionalism

Preferred:

Experience working with individuals with developmental disabilities preferred

Experience in healthcare, social services, nonprofit, or community-based programs preferred

Bilingual skills are a plus

Employment Requirements:Employment is contingent upon successful completion of:Live Scan fingerprint/background clearance

Health screening and TB clearance

Verification of eligibility to work in the United States

What We Offer:

Supportive and collaborative work environment

Meaningful work serving individuals with developmental disabilities

Consistent daytime work schedule

Opportunity for professional growth and development

Apply Today!

If you are organized, compassionate, and ready to support a dynamic community-based day program, we encourage you to apply.

Discovery Community Day Program, LLC

690 De Long Ave, Suite 150

Novato, CA 94945

Apply