Residency Program Specialist Jobs (NOW HIRING)

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About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.
Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.
The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653 .
Location
Augusta University
Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912
Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904
College/Department Information
The Medical College of Georgia (MCG) is one of the nation's largest medical schools by class size, with 304 students per class. The MCG educational experience is anchored by the main campus in Augusta, with regional clinical campuses for third- and fourth-year students across the state, and two four-year campuses located in Athens (in partnership with the University of Georgia) and in Savannah (in partnership with Georgia Southern University). MCG's expanding partnerships with physicians and hospitals across Georgia currently provide more than 350 sites where students can experience the full spectrum of medicine, from complex care hospitals to small-town solo practices. MCG and its teaching hospitals also provide postgraduate education to approximately 575 residents and fellows in 50 different Accreditation Council for Graduate Medical Education-approved programs. Our researchers and clinicians focus on what most impacts the health of Georgia's and America's children and adults, including cardiovascular biology and disease, cancer, neurosciences and behavioral sciences, public and preventive health, regenerative and reparative medicine, personalized medicine and genomics. Our physician faculty also share their expertise with physicians and patients at about 100 clinics and hospitals statewide.
Job Summary
Assist with the day-to-day operations of the Radiology residency and fellowship programs along with serving as liaison with the registrar's office for MCG curriculum for medical student rotations through Radiology while performing various administrative duties to support program director, associate program directors and various faculty.
Responsibilities
The responsibilities include, but are not limited to:
Day-to-Day
Assist with day-to-day operations of the Radiology residency & fellowship training programs. Plan and setup for resident/fellow meeting and conferences including Academic Exec. Attend monthly coordinator meeting conducted by AU GME office. Assist with development, coordination, and distribution of block schedules, call schedules, and other needs related to the residency program. Monitor duty hours and track leave time in New Innovations. Distribute send outs in New Innovations to fellows, faculty, nurses, and clinical staff. Maintain up-to-date knowledge of ACGME policies and procedures with understanding of common specialty program requirements.
Tracking and reporting
Track vacation and sick leave for residents and fellows. Prepare verifications of residency and/or fellowship program completion as requested from various hospitals and institutions. Track resident scores for national exams and assist with maintaining databases of current resident/fellows information.
Recruitment
Assist the residency program coordinator with recruitment and interview process for candidates applying for residency program and fellowships, maintenance of all documents required for program and to demonstrate current residents are meeting departmental and ACGME requirements, and prepare for new resident orientations. Perform all other job-related duties as assigned.
Administrative
Prepare travel authorizations and reimbursements for residents, fellows, and program directors. Provide general administrative support for residents, fellows, residency program coordinator, program director, assistant program director. Serve as administrative support for Fellowship Program Directors, academic vice chair, and medical student director which includes but its not limited to: Scheduling meetings, preparing agenda, and recording and maintaining meeting minutes. Developing reports and providing pertinent data to Program directors and faculty. Prepare written reports and correspondence for the program directors relative to fellowship program. Coordinate all social functions for Fellowship programs. Perform any necessary data entry job duties. Prepare foundation deposits and IDRs as needed.
Planning and budget monitoring
Assist with the coordination, planning, budgeting and administrative support of Radiology residency and the following fellowships: Diagnostic Radiology and Interventional Integrated Residencies, Neuroradiology, Neuro Imaging, MSK, Pediatric Radiology, Abdominal, and Breast Imaging Fellowships. Assist with the coordination of fellowships involving the ABR pathway.
Student Coordinator
Serve as liaison with the registrars office for MCG curriculum for medical student rotations in Radiology. Track student assignment, student grades into the Banner System periodically. Upload and update d2l content, student assignments, grades to insure comparability in curriculum at direction of Medical Student Director. Attend regular Medical Student Coordinator meetings. Other duties as assigned.
Required Qualifications
Educational Requirements
Associate's degree from an accredited college or university in a related field with two years of directly related experience in an educational program OR High School or GED from a recognized state or federal accredited organization with five years of directly related experience in an educational program
Preferred Qualifications
Experience supporting graduate medical education (GME), residency, or fellowship programs.
Knowledge of ACGME accreditation standards and graduate medical education requirements.
Experience with Banner, D2L, New Innovations, MedHub, or similar educational management systems.
Experience in an academic healthcare or higher education environment.
Knowledge, Skills, & Abilities
Excellent organizational, interpersonal, and communication skills.
Strong attention to detail and ability to manage multiple priorities.
Proficiency with Microsoft Office Suite and database management systems.
Shift/Salary/Benefits
Shift: Days/M-F
Pay Band: 5
Salary Minimum: $17.88/hour - $21.92/hour
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position
Recruitment Period: 8/3/26 until filled
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.
For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.
Other Information
This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."
Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
How To Apply
Consider applying with us today!
Applicants are encouraged to tailor their resumes to the position of interest by clearly highlighting relevant work experience and skills gained from previous employment. Resumes should reflect how your background aligns with the qualifications and responsibilities of the role.
https://www.augusta.edu/hr/jobs/
Select University Faculty & Staff > External Applicants if you are a candidate from outside the university
Select University Faculty & Staff > Internal Applicants if you are a current university employee
If you need further assistance, please contact us at 706-721-9365