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Residency Program Coordinator Jobs in Virginia (NOW HIRING)

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Residency Program Coordinator information

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$15

$28

$44

How much do residency program coordinator jobs pay per hour?

As of Aug 27, 2026, the average hourly pay for residency program coordinator in Virginia is $28.11, according to ZipRecruiter salary data. Most workers in this role earn between $22.16 and $31.68 per hour, depending on experience, location, and employer.

What does a residency program coordinator do?

A residency program coordinator performs all of the administrative duties needed to run a medical residency program at a teaching hospital or medical facility. Your responsibilities are to work closely with the medical students to ensure they are getting the education they need to be successful doctors. Your duties include ensuring the teaching program meets accreditation standards and overseeing compliance. You work closely with the residency program director to review candidates for the program and choose students for admittance. The residency program coordinator takes a global view of the program and ensures students get an excellent residency experience.

What are the key skills and qualifications needed to thrive as a residency program coordinator?

To thrive as a Residency Program Coordinator, you need strong organizational abilities, knowledge of accreditation requirements, and experience in academic or healthcare administration, often backed by a bachelor’s degree. Familiarity with systems like ERAS, ACGME webADS, and scheduling software is typically required. Excellent communication, problem-solving, and multitasking skills set top candidates apart in managing residents and faculty needs. These competencies are crucial to ensure smooth program operations, regulatory compliance, and a supportive educational environment.

What are some of the main challenges residency program coordinators face in managing program accreditation requirements?

Residency Program Coordinators often juggle complex tasks related to ensuring accreditation standards are met, such as tracking resident progress, maintaining detailed documentation, and preparing for site visits. They must stay up-to-date with evolving accreditation guidelines and coordinate with faculty, residents, and hospital administration to gather necessary data and implement compliance measures. Balancing these administrative responsibilities while also supporting residents' day-to-day needs can be challenging, but strong organizational skills and proactive communication help coordinators succeed.

What is the difference between Residency Program Coordinator vs Residency Program Manager?

AspectResidency Program CoordinatorResidency Program Manager
CredentialsTypically requires a bachelor's degree, healthcare or education backgroundOften requires a bachelor's or master's degree, with more experience
Work EnvironmentAdministrative support within hospitals or medical schoolsOversees program operations, often with supervisory duties
Employer & IndustryHospitals, medical schools, healthcare organizationsMedical education institutions, healthcare systems
Search & Comparison IntentFocuses on administrative support roles in residency programsFocuses on leadership and management of residency programs

The Residency Program Coordinator handles administrative tasks, scheduling, and communication within residency programs, while the Residency Program Manager oversees program operations, manages staff, and ensures compliance. Both roles are essential but differ in scope and responsibility.

More about Residency Program Coordinator jobs

What are the most commonly searched types of Residency Program jobs in Virginia?

The most popular types of Residency Program jobs in Virginia are:

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For Residency Program Coordinator jobs in Virginia, the most frequently searched job titles are:

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The top searched job categories for Residency Program Coordinator jobs in Virginia are:

What cities in Virginia are hiring for Residency Program Coordinator jobs?

Cities in Virginia with the most Residency Program Coordinator job openings:

Residency Program Coordinator jobs near you
Infographic showing various Residency Program Coordinator job openings in Virginia as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 16% Part Time, and 4% Contract. Highlights an 94% Physical, 1% Hybrid, and 5% Remote job distribution, with an average salary of $58,471 per year, or $28.1 per hour.

Program Coordinator, GME Residency Program-Full Time Days

Mary Washington Healthcare

Fredericksburg, VA • On-site

Full-time

Re-posted 10 days ago

Mary Washington Healthcare rating

7.5

Company rating: 7.5 out of 10

Based on 70 frontline employees who took The Breakroom Quiz

236th of 894 rated healthcare providers

Job description

Start the day excited to make a difference...end the day knowing you did. Come join our team.
Job Summary:
The Residency Program Coordinator is responsible for the operational management of the accredited residency training program, under the oversight and direction from the Director of Graduate Medical Education (DGME) and the Program Director (PD). The Residency Program Coordinator acts as the central coordinator between physicians, residents, medical students, other institutional departments, and regulatory authorities. The Residency Program Coordinator is responsible for the administration of day-to-day operations of the residency program. This role will serve as a key liaison between the resident learners, faculty, healthcare system Associates and the regulatory bodies. They will be a key member of the residency team, ensuring regulatory compliance with the requirements of the Accreditation Council of Graduate Medical Education (ACGME) and other regulatory boards and agencies, as applicable. The Residency Program Coordinator acts as the central coordinator between physicians, residents, medical students, other institutional departments, and regulatory authorities.
Essential Functions & Responsibilities:
Administrative:
  • Coordinates educational activities (e.g., didactic conference schedule, Grand Rounds, etc.) that support the program's curriculum and adhere to ACGME requirements.
  • Establishes relationships and acts as a liaison between residents, internal departments, and healthcare system administration as needed
  • Oversees department-level resident orientation. Coordinates with internal departments and other specialties regarding resident orientation and rotations.
  • Provides support and meets regularly with the DGME, PD and Core Faculty concerning program activities, office management issues and the status of projects.
  • May assist in program-level policy development
  • Manages materials for specialty-specific resident exams and may assist with proctoring exams.
  • Develops, implements, and oversees the maintenance of filing, record keeping, distribution of materials, and other types of office/program systems. Maintains databases with resident and faculty data, including Med Hub.
  • Manages the evaluative processes of the residents, program, faculty, and rotations.
  • Ensures that confidential files and records of current residents and graduates are maintained.
  • Maintains databases with resident and faculty data, including the Residency Management Software.
  • Develops, distributes, and manages call schedule to include finding last minute coverage.
  • Provides administration support to the residents/fellows/interns, students, program director and associate program directors
  • Provides guidance to residents/fellows on program and GME policies and non-clinical aspects of the program
  • Organizes meetings and prepares and distributes materials for conferences and lectures. Develops brochures, invitations, or advertisements for events/lectures.
  • Tracks and processes initial paperwork for visa requests, in conjunction with the Registrar and International Office.
  • Tracks, documents, and reports on educational activities for residents, for the purpose of meeting board certification requirements, meeting program accreditation requirements, and complying with the policies and procedures of the Graduate Medical Education programs.
  • Assists in the preparation of letters of recommendation for graduates.
  • Effectively utilizes interpersonal communication skills and responds to office and telephone inquiries.

Recruitment/Marketing:
  • Creates and/or maintains external program advertising/media through websites, brochures, postcards, publications, and other such media. Creates/edits annual publications regarding the program. Maintains program's website.
  • Performs all match responsibilities and corresponds with newly matched residents about requirements and process for appointment to the hospitals. Assists with quota review and rank list entry and certification in National Residency Matching Program (NRMP), for applicable programs
  • Maintains the ERAS database (Electronic Residency Application System) and oversees its processes during the Residency Recruitment season for applicable programs
  • Plans departmental annual events including recruitment, orientation, graduation, faculty retreats, as well as various meetings and program-related events.

Accreditation:
  • Applies accrediting agency requirements to support compliance, including but not limited to ACGME, Joint Commission, hospital policies and other national accrediting agencies.
  • Develops understanding of ACGME policies and procedures, including familiarity with the Common Program Requirements as well as Specialty-Specific requirements.
  • Enforces and works with GME leadership and residents to maintain compliance of all policies.
  • Tracks, reports, and ensures compliance with procedures regarding licensing, moonlighting, duty hours, and initial and re-credentialing of residents.
  • Assists in the preparation for ACGME Site Visits and internal reviews.
  • Assists in monitoring residents' duty hours and operative/case experience via regular review of data reports.
  • Verifies residents' status and activities as needed.

Financial:
  • Assesses equipment acquisition and training needs and makes recommendations to the PD. Orders equipment and supplies for the training program.
  • Assists in the annual residency program budget.
  • Works with PD, DGME to ensure accuracy of monthly budget.
  • Responsible for recurring purchase orders for the residency program, processing all check requests and paying bills associated with the program activities.

Other duties as assigned by PD, DGME and other organizational leaders.
Qualifications:
Required:
  • High School Diploma or GED.
  • Minimum of 3 years of experience in office or program management required, preference given to healthcare experience.
  • Demonstrated ability to build successful relationships with business partners, providers, and leaders.
  • Critical thinking and analytical skills.
  • Microsoft Office proficiency, to include but not limited to Microsoft Word, Microsoft Outlook and Microsoft Excel.
  • Excellent written and verbal communication skills to include presenting to audiences in person and remote.
  • Demonstrated experience training Associates on processes, etc.
  • Ability to make decisions independently or to escalate issues as needed.

Preferred:
  • Experience supporting or managing Graduate Medical Education (GME).

MWHC will not discriminate in its employment practices due to an applicant's race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status (EOE). We are also committed to equitable and transparent compensation practices and comply with all applicable pay transparency and pay equity laws.
Required
Physical Requirements: Constant (67-100% of workday) sitting and use of arms and hands; occasional (0-33% of workday) standing, walking, bending, squatting; ability to lift, push, and pull up to 10 lbs.; auditory and visual skills.
Mental Requirements: Possesses critical thinking and analytical skills. Ability to multi-task. Ability to communicate effectively and collaborate with a multi-disciplinary team.
Environmental Requirements and Exposure Hazards: Potential risk of exposure to chemicals.
"It is the policy of Mary Washington Healthcare to provide reasonable accommodations to qualified individuals with a disability who are applicants for employment or Associates."
Compensation Pay Range:
$29.43 - $41.20

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About Mary Washington Healthcare

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Join Mary Washington Healthcare, one of Virginia's fastest-growing healthcare systems and the region's premier healthcare provider. Our nursing jobs, allied health, and physician jobs promote growth through career advancement and support in an environment designed for success.

Industry

Hospitals

Company size

1,001 - 5,000 Employees

Headquarters location

Fredericksburg, VA, US

Year founded

1899

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